Event Information Fields
Contact, Location, and Application Details
Fill in applicable event details, such as your event name, website, and location. The timezone you select will be the timezone all of your application and purchase dates are based upon.
⬆️ Logo: Upload your event or organization's logo. Download our logo guide.
Square logos should be 250 x 250 pixels (recommended)
Rectangular logos should be 300 x 166 pixels.
⬆️ Site Map: Upload your event layout in JPG or PDF format.
Applicant Eligibility
To specify the types of applicants allowed to apply, find the question: What types of applications do you accept?
Artist: Accepts submissions from only those with artist accounts.
Non-Artist Vendor: Accepts submissions from only those with non-artist vendor accounts and does not require images with submission.
Both: Allows you to accept submissions from both account types and prompts you to specify which applicant types need to submit images.
If you will only require artist applicants to submit images, select “Artist” in the prompt: What types of applicants need to submit images?
⚡ TIP: Applicants choose their account type when signing up. They can adjust their applicant type under the Medium Selection section of their profile.
Important Dates and Settings
Indicate all applicable dates for artists to see when viewing your event details.
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Accept Applications | The date when your application will begin to accept submissions. | Public 👀 |
Application Deadline | The date your application closes (at 11:59.59 p.m. based on the time zone you set in your event information.) | Public 👀 |
Jury Start and Jury End | The dates when you conduct your jury. The ZAPP team may use them to send you resources and check-ins. | Private 🚫 |
Notification Date | The date you plan to send jury results. To make this date visible to artists, click the checkbox next to Display. Entering a date into this field is recommended. | Public 👀 (Optional) |
Accept Invitation & Purchase Deadline | The deadline for artists to accept their invitations and purchase booth products. | Public 👀 |
Event Start and Event End | The dates of your event. These dates are public to artists and cannot be changed without notifying all applicants and ZAPP. | Public 👀 |
Juried vs Not Juried | Whether or not your event is juried or not juried. Artists will be able to filter by juried or non-juried events on the Events List, Apply to Shows, and Events Calendar pages | Public 👀 |
Event Prospectus
The text boxes located below your event dates make up your prospectus, the essential details you want applicants to know before applying.
Event Summary
The promotional introduction for your event. This text from is pulled into the Event Cards at the bottom of the Events Calendar and in the Weekly Wednesday e-blast (your event will be included in two e-blasts—the first will be sent out shortly after you open your application and the second will be sent out on a date closer to your deadline). Character limit: 1,500
General Information
A space for you to include information on the medium categories you allow, artist amenities, early-bird policies, FAQs, etc. Character limit: Unlimited
Rules/Regulations
A section for rules and policies for your application and jurying process as well as participation in the event (refund policies, buy/sell policies, booth-sharing rules, cancellation policies, etc.). Character limit: Unlimited
Booth Information
A section for information about your booth spaces, including cost, size, availability, and purchasing instructions. Character limit: Unlimited
Uneditable Fields
The Refund Policy and Legal Agreement fields are required to complete and cannot be edited once your event is published on ZAPP.
Refund Policy
Use this section to outline your refund policy. Be specific about the policies regarding each of your products.
Legal Agreement
Use this section to enter your event contract or legal terms; artists are required to accept your legal agreement before they can apply to your event.
Additional Settings
Your Event Information page also contains four additional settings for you and your applicants.
Allow Artists to Archive
The ZAPP team manages this setting, which allows artists to archive applications to your event that are no longer relevant (e.g., an application for an artist who is not invited to the event).
Show Booth Assignments to Artists
Change to Active if you want artists to see the booth number you have assigned to them. They will not be able to see other artists’ booth assignments.
Show Waitlist Numbers to Artists
Change to Active if you want artists to see the waitlist numbers you have assigned to them. They will not be able to see other artists’ waitlist numbers.
Display Slideshow Images
Adjust the display of your administrator slideshow with this setting. Set to Thumbnails (ALL) to view applicant images as thumbnails. Set to Large Image (ONE) to view a single image at a time. The admin slideshow is found on the Event Management page.
Invitational-Only Events 🎟️
If your event is limited to a specific group of artists, the ZAPP team can create an Invitational Only application for you. This specific event type will require artists to enter a passcode before beginning an application. Once your event application has been turned into an Invitational Only application, the code will appear in the upper right hand corner of the Event Editor.
Email ZAPPhelp@wearecreativewest.org if you want to set up an invitational-only event.
