Add Staff #
To add a staff member, go to Radius Booking → Staff → Add Staff. The setup is divided into five tabs: Details, Services, Schedule, Time Off, and Special. Below covers the Details tab.
1. Details (Personal Information) #
Enter the staff member’s basic personal information. Fields marked with * are required.
- First Name: The staff member’s first name. Required.
- Last Name: The staff member’s last name. Required.
- Email: Staff email address, used for notifications and login. Required.
- Phone: Contact number with country code selector.
- WordPress User: Link this staff member to an existing WordPress user account, or create a new one.
- Time Zone: Set the staff member’s local time zone (e.g., America/Adak) for accurate scheduling.
- Location: Assign the staff member to a specific business location (Pro feature).
- Profile Image: Upload a photo of the staff member. Click the trash icon to remove it.
- Description: Add a short bio or area of expertise to display on the booking form.
Click Next Step to proceed to the Services tab. Your progress is saved automatically.
2. Service Assignment #
In this tab, you assign the services this staff member can perform. A staff member can be assigned to multiple services across different categories.
How to Assign Services?
- Add Services: Click the ‘+ Choose a service or category to add…‘ dropdown and select the desired service or an entire category to assign at once.
- Assigned List: All assigned services are displayed below, grouped by category (e.g., Beauty & Personal Care). Each entry shows the service name and booking spot range.
- Capacity: Set the minimum and maximum number of spots this staff member can handle for that service.
- Pricing: View or override the default service price for this specific staff member.
- Actions: Use the edit icon to modify assignment details, or the delete icon to remove the service from this staff member.
2. Schedule #
This tab defines the working hours for this staff member. You can either follow the global schedule or set a custom one.
Using Global Schedule
By default, the toggle ‘Using Global Schedule‘ is enabled. This means the staff member automatically follows the business-wide working hours configured in Settings → Schedule.
The global timetable is displayed for reference (e.g., Monday–Sunday, 9:00 AM – 5:00 PM).
Custom Schedule
To set different working hours for this staff member, toggle off ‘Using Global Schedule‘. You can then define individual start and end times for each day of the week, or disable specific days entirely.
Tip: Use a custom schedule if a staff member works different hours than the rest of your team. Click Next Step to proceed to Time Off, or Previous Step to go back.
4. Time Off Settings #
This tab manages days when the staff member is unavailable — such as Vacation, Holiday, Sick Leave, or Personal.
Using Global Holidays
When the ‘Using Global Holidays‘ toggle is enabled, the staff member automatically inherits the holidays configured in Global Settings.
The global holidays list is shown below for reference. If no global holidays have been set up yet, a ‘No global holidays configured’ message will appear.
Custom Time Off
Toggle off ‘Using Global Holidays‘ to set individual days off for this staff member.
This is useful when a team member has personal leave or different holiday arrangements from the rest of the business.
Adding a Custom Day Off
Click the ‘+ Add Day Off‘ button to open the entry form, then fill in the following fields:
- Day Off Name: Give the day off a label (e.g., Summer Vacation, Public Holiday).
- Type: Select the type of absence from the dropdown (e.g., Vacation, Holiday).
- Start Date: Choose the date the time off begins.
- End Date: Optionally set an end date for multi-day absences.
- Repeat Yearly: Toggle on if this day off should recur automatically every year (e.g., annual holidays).
Scheduled Days Off
All added days off are listed below the form, showing the name, type badge (e.g., Yearly), date range, and total number of days. You can delete any entry using the delete icon. A summary counter (e.g., ‘1 days off scheduled’) is shown at the top for a quick overview.
Tip: Use ‘Repeat Yearly‘ for recurring holidays so you don’t have to re-enter them each year. Click Next Step to proceed to the Special tab.
5. Special Scheduling #
This is the final tab when adding a staff member. It allows you to configure special scheduling rules — for example, days when a staff member works over time or different hours than their usual schedule.
Using Global Custom Schedules
When the ‘Using Global Custom Schedules‘ toggle is enabled, the staff member follows the global custom schedules configured in Settings.
If no global custom schedules have been set up, a ‘No global custom schedules configured’ message is displayed.
Custom Special Days
Toggle off ‘Using Global Custom Schedules’ to define unique scheduling rules for this staff member independently.
This is useful for one-off days with different working hours, such as extended shifts or reduced hours on specific dates.
Adding a Custom Special Day
Toggle on ‘Custom Special Days‘ to enable this feature, then click ‘+ Add Special Day‘ to open the entry form:
- Special Day Name: Give it a descriptive label (e.g., Holiday Extended Hours, Christmas Over Time).
- Start Date: Select the date the special schedule begins.
- End Date: Optionally set an end date for a multi-day special period.
Configured Special Days
All added special days are listed below, showing the name, date range, and total hours (e.g., 8.0h total). A summary counter (e.g., ‘1 special days configured’) is shown at the top. Use the delete icon to remove any entry.
All Staff #
The All Staff page gives you a full overview of every team member added to your booking system. Navigate to Radius Booking → Staff → All Staff to access it.
Staff List
Each staff entry displays the following columns:
- ID: A unique auto-assigned number for each staff member (e.g., #1, #2).
- Staff: The staff member’s profile photo and full name. Click the name to open and edit their profile.
- Email: The staff member’s registered email address.
- Phone: Their contact number.
- Status: Shows whether the staff member is Active or inactive.
- Created At: The date the staff member was added.
- Edit: Click the edit icon on the right to quickly update the staff member’s details.
Search & Filter
Search Bar: Type a name to quickly find a specific staff member.
Sort Order: Use the Date Descending or Ascending dropdown to reorder the list by date.
