Transcript Processing
Speed Up Your Transcript Evaluation
A Complete Transcript Processing Solution
Grooper is committed to solving entire challenges, not just isolated parts of transcript processing. That’s why we forge strong partnerships and integrations with platforms like Slate, Mutara, Softdocs, CollegeSource, and Hyland.
Sound Familiar?
- Spending countless hours manually articulating student documents
- Struggling with paper transcripts
- The “we’ve been doing it this way for 30 years” mentality keeping you stuck in the status quo
- Not meeting best practice enrollment goals
Increase Enrollment and Improve the Student Experience
You want to improve enrollment, the student experience, and student onboarding.
But you’re constantly behind due to manual data entry and getting interrupted due to lack of communication along with an outdated system. You deserve a much better system.
How Can Transcript Processing Software Benefit You?
Automated Transcript Processing positions your institution as a leader in educational technology and operational efficiency. But that’s not all.
Daily data entry is cut from hours to one minute
Improve the student experience
Increase student enrollment
The Experts at Student Transcript Process Automation
We understand how time-consuming it is to hand-key thousands of complex documents. The various formats of transcripts in particular makes evaluation challenging and time-consuming for registrar offices.
Which is why we built Grooper, our AI acceleration solution that will help you revolutionize your entire transcript evaluation process, so you’ll make decisions and respond to prospective students faster.
30 Years of Higher Ed Experience
We’ve been working in higher education for more than thirty-six years. We’ve helped institutions automate their student record processes, resulting in thousands of transcripts processed, countless hours saved, and hundreds of thousands of dollars saved.
We specialize in getting you the toughest data in the format you need, so you can focus on delivering the best student experience possible.
“The Registrar’s Office at Oklahoma State University Institute of Technology has had the pleasure of partnering with Grooper for over 13 years.
“We have gained more than just a high-quality product. We developed a collaborative relationship that consistently strives to exceed expectations.
“Grooper has impressed us with their hands-on approach and can-do attitude during implementation, which made the process both smooth and enjoyable. Their ongoing commitment to product improvement and client engagement has been nothing short of exceptional.
“We value this partnership and confidently recommend Grooper as a trusted and innovative solutions provider.”
– Crystal Bowles Palacioz, Registrar
How Do You Automate Transcript Processing?
No matter how complex or simple, international or US, paper or electronic, Grooper transcript processing software has the solutions and technology for every situation. Here is how we do it – in three simple steps:
We consult with your office to understand your processes, systems, and unique challenges, and to identify opportunities for automation.
We follow an agreed-upon, clearly defined roadmap to automate your transcript processing and start outputting data to your student information system and student CRM.
You stop feeling like you’ve hit your transcript processing peak, start to save time during the onboarding process, and see your enrollment numbers increase.
So contact us and get a demo with your problem transcripts! Or get our Transcript Processing Software Guide:
What is Transcript Processing?
Transcript Processing describes the system that a university or college uses to understand what is on a student’s transcript from a previous university or high school. The process is usually performed by a college’s admissions department and traditionally has involved large amounts of manual data entry to get data off of transcripts into a student information system (SIS).
The data that a university needs in their systems include a prospective student’s include, but are not limited to:
- Full name
- Social security number
- Address
- Email address
- Grade scores in tough courses, like college prep courses
- Standardized admission test scores, like SAT or ACT
- Grade scores in all tough courses
- Class rank (sometimes)
Once a transcript is processed and all data has been ingested in a higher institution’s student information systems, admissions staff can determine whether a student meets minimum qualifications to enroll and study at their school.
When that decision has been made, the school sends either a letter of acceptance or letter of rejection to the prospective student.
How Does Automation Improve Transcript Processing?
By using modern document processing technologies, all student data from paper and electronic transcripts can be recognized, extracted and imported into university information systems. The only manual work left to do is checking any areas that the document processing system flag for possible problems, like grade points.
Faster Student Onboarding = Higher Enrollment, Happier Employees, Huge Cost and Time Savings
Many times, universities scan and capture student applications into their systems to pre-accept students. Then they have to also manually enter the same information again into their SIS system. This can include hiring students to manually index thousands of files, which can take all summer to complete.
But by automating all slow and painstaking manual data entry with an AI Accelerator like Grooper, over 95% of time can be saved in processing each transcript. Grooper is also being used to transfer the same files from a CRM data system into their SIS.
“OSU officials estimated it took 12 minutes to index one transcript, depending on the length.
“Upon implementation, Grooper began capturing and indexing 50 transcripts in the same amount of time, immediately creating a more efficient process.”
– Grooper Transcript Processing Case Study
What once required months of work from many people now takes only a few hours!
Situations like this also lead to happier employees, as tons of painful data entry work (that no one likes to do) have been automated.
As transcripts can be processed days faster, this leads to acceptance letters being sent days faster. And research has shown that a student is more likely to attend the school that sends them the first acceptance letter.