Document Capture
Save Time and Get Better Results with AI Acceleration
Transform Your Document Workflows with AI
Improvements in document capture and management stopped decades ago.
But with Grooper’s AI, organizations are digitally transforming workflows and can seamlessly manage documents and integrate them into any CMS or business software. Our capture solutions are driving innovations in all industries
Easily Scan & Manage Documents
Scan, save and share documents like jpg, PDF, tiff, etc. Grooper’s browser-based scanning supports all modern web browsers. Share scanner profiles among all users.
Enhance Document Images
Image cleanup can be performed during scanning without any third- party add-ons, or at any time in the workflow. Grooper features over 60 image cleanup commands, such as:
Thresholding
Converting a document from color to black and white improves capture results.
AI Extract Fill Method
This color adjustment improves data capture by making white areas of documents even whiter and the text darker.
Correct Skew
Automatically straighten any skewed document images
With Grooper, you won’t need to re-scan using different scanner settings to get a better image. Built-in image clean-up algorithms automatically correct common defects introduced during scanning.
Permanent and Temporary Document Image Profiles
You can make permanent changes to the image. This includes rotating, de-skewing, cropping, adjusting gamma, etc.
Or you can make temporary changes like removing lines, boxes, stamps, etc. The better you can make the text look here, the better your OCR results, which gives you better data extraction.
Explore Compatible Scanners and Products
Connect to more than 400 scanners using ISIS or TWAIN drivers.
Grooper will clean up your images for beautiful scans. Do you have a fleet of different types of scanners? Simply apply document scanning software features based on the model of scanner.
Quickly Review Any Problem Document Images
Grooper Rapid Image Review interface groups document images together by height, width, intensity, and aspect ratio. This groups images with similar defects so you can quickly correct issues without looking at every image.
Get Optimum Document Capture with Grooper
- Delete blank pages
- Straighten skewed documents
- Remove black border with re-cropping
- Maximize scanning hardware performance
- Fast and efficient scanned image review
- Lighten dark images
- Rotate images for correct orientation
- Make text legible again
- Decrease scanning time and expensive re-scans
- Capture data from any type of document
Get Our Document Capture Case Study
Learn how the U.S. Nuclear Regulatory Commission was able to scan, OCR, extract, and integrate critical metadata on over 20 million pages in 9 just months.
Get the case study today!
What is Document Capture Software?
Document capture software is a technology that automates the process of scanning paper documents or importing electronic documents to recognize and capture important data. Document capture software can extract data off virtually every format of document, including highly structured, semi-structured and unstructured documents.
After data recognition and capture, the documents are classified and stored in a central repository (like a document management system), and data is validated and injected into databases or downstream business systems.
The scanned paper is converted to a digital document, and can exist in any number of image file formats, such as JPG, TIFF, PDF, BMP, etc. Metadata can be extracted out of documents that can help users to search and find the correct document in management systems.
Sometimes also known as document processing, capture heavily relies on optical character recognition (OCR) and document imaging technologies.
How Does Document Capture Software Work?
1) Ingest / Import: Paper documents are imported through scanning and electronic documents (like PDFs with electronic text) are directly imported to the software.
2) Prepare and Extract: There is much that happens in this phase, which begins with image processing. It cleans up and transforms scanned document images into formats that are easily readable by the software. After improving image quality and preparing images for extraction, at least one pass of optical character recognition (OCR) is performed. If the recognition results are poor, the OCR can be corrected and more passes of OCR ran on the document.
3) Separate: Document capture software (like Grooper) then notices where multi-page or single-page documents end and begin and separates them accordingly. Then, by leveraging machine learning algorithms, it classifies them by document type or on another standard requested by the user.
4) Extract: In this phase, the software recognizes and collects meaningful data from many sources and different document layouts, like structured and unstructured. Document capture also uses tools like barcode recognition, intelligent character recognition for handwriting, and optical mark recognition for checkmarks. It can then digitize this data for importing into databases.
5) Validation and Exporting: Prior to exporting the extracted data to databases like enterprise content management (ECM) solutions, the data should be validated for accuracy. Many capture software offer tools for verifying data like mathematical validation tools. When data discrepancies or errors are found, review queues are available for human approval and editing.
What are the Benefits of Document Capture?
There are many benefits of using a document capture software combined with a content management system. The advantages or benefits extend to the overall organization and the individual employee. The ways they improve a business include:
Faster, Streamlined Processes:
Any workflow that depends on document data will move along much faster and more smoothly with automation from capture software. Manual data entry is virtually eliminated, which means that slow, methodical work is eliminated. Downstream workflows are sped up and collaboration is simplified.
Improved Decision Making:
Though the main reason that organizations choose document capture software is for
ending manual data entry, they also find that they can make better, wiser corporate decisions. By giving a department or entire company more data, more accurate data, and many days faster, they can find ways to save money or increase profits.
For example, land departments in oil and gas companies can find which land leases have the most risk and can choose not to purchase those leases.
Improved Customer Service:
Facilitating back-office business processes faster translates to data available faster for everyone, customers included. This can be true regardless of the industry, from financial services to healthcare and insurance. Government entities can make public information easier and faster to access as well.
In addition, leveraging a GPT (like ChatGPT) with extracted data from a capture software can help a company find customer sentiment through surveys. Negative customer sentiment can be addressed immediately, and positive sentiment can be leveraged by marketing departments.
Reduced Costs:
With document capture software, work that required an entire day can now be completed in 10 minutes. This time savings through automated workflows means products are delivered faster, employees are freed up to work on higher-value tasks, and better corporate decisions are made. All this translates into drastically less costs.
Improved Security:
Document capture software increase data security by enabling full document control, storage in a central repository, knowledge of a document’s metadata, and the ability to look inside other data silos. This also improves compliance.
How Does Thin Client Scanning Work?
Thin client scanning is different from traditional PC-based scanning. Instead of using a large application installed locally on a PC, thin client scanning utilizes a PC’s web browser for scanning.
This greatly simplifies the deployment of document capture applications.