E-Way Bill Integration with Fleetable
TMS-Stay Compliant Without the Headache
Managing e-way bills shouldn’t feel like navigating a maze. Fleetable TMS brings full e-way bill integration directly into your workflow through secure APIs—so you can generate, extend, consolidate, and cancel bills without constantly logging into the GST portal. Stay Rule 138 compliant while actually getting work done.
What's an E-Way Bill, Really?
Here’s the deal: Under Section 68 of the GST Act and Rule 138, any goods shipment worth over ₹50,000 needs an e-way bill—whether you’re moving stuff within a state or across state lines.
Before your truck hits the road, someone (the supplier, recipient, or transporter) must generate this bill on the GST portal and add the vehicle number. Miss this step? You’re looking at truck detentions and penalties up to ₹10,000.
Validity starts simple: You get one day for every 200km traveled, with extensions available when genuine delays happen (traffic jams, breakdowns, you name it).
Real-world example: Your Delhi-to-Mumbai truck covering 1,400km gets 7 days of validity. But if you hit unexpected traffic and can’t extend quickly, you’re in trouble.
Who Actually Generates These Bills?
Registered businesses: If you’re the consignor or consignee handling supply, or receiving from unregistered parties, it’s on you.
Transporters: You can update vehicle details or generate bills using your 15-digit Transporter ID—even if you’re unregistered.
With Fleetable, assigning these tasks becomes straightforward. Your operations team inputs the data, dispatch updates vehicle information, and everyone stays in sync.
Sample of Emails you will receive as notifications, mentioning the eway bills expiring soon.
Don't miss our Interesting Blog on E-way bill integration with Fastag & RFID
Fleetable's Game-Changer: Extend Multiple Bills in One Go
This is where Fleetable really shines. Extend several in-transit bills instantly from your TMS dashboard—no portal hopping required.
Spot bills expiring today (like “15 due today”), apply bulk updates before the deadline, and push notifications straight to your drivers. Users report handling extensions 80% faster compared to manual methods.
How extension works:
- Filter for “In-Transit” bills
- Select the ones you need
- Confirm new validity dates
- Drivers get auto-notified
Consolidated E-Way Bills: One Document for Multiple Loads
Got one vehicle carrying 10 different consignments? Fleetable creates a single master bill listing all e-way numbers. Your driver carries one printout, checkposts scan it quickly, and you keep moving. Perfect when you’re running part-truck loads efficiently.
Frequently Asked Questions.
e-way bill is a document required to be carried by a person in charge of the conveyance carrying any consignment of goods of value exceeding fifty thousand rupees as
mandated by the Government in terms of section 68 of the Goods and Services Tax Act
read with rule 138 of the rules framed thereunder. It is generated from the GST
Common Portal by the registered persons or transporters who causes movement of
goods of consignment before commencement of such movement.
Section 68 of the Goods and Services Tax Act mandates that the Government may
require the person in charge of a conveyance carrying any consignment of goods of
value exceeding such amount as may be specified to carry with him such documents and
such devices as may be prescribed. Rule 138 of Karnataka Goods and Services Tax Rules,
2017 prescribes e-way bill as the document to be carried for the consignment of goods
of value more than rupees fifty thousand . Government has issued a notification under
rule 138 of Goods and Services Tax Rules, 2017 mandating to carry e-way bill for
transportation of goods of consignment of value more than rupees fifty thousand.
Hence e-way bill generated from the common portal is required to be carried.
Every registered person who causes movement of goods of consignment value
exceeding fifty thousand rupees in relation to supply; or reasons other than supply; or inward supply from unregistered person shall generate e-way bill. It means, the
consignor or consignee, as a registered person or a transporter of the goods can
generate the e-way bill. The unregistered transporter can enroll on the common portal
and generate the e-way bill for movement of goods for his clients. Any person can also
enroll and generate the e-way bill for movement of goods for his/her own use.
The e-way bill is not valid without the vehicle number updated on the common portal, if
on the mode of transport is the road. The Vehicle number can be updated by the
generator of the e-way bill or the transporter assigned for that e-way bill by the
generator.
There may be some transporters, who are not registered under the Goods and Services
Tax Act and if such transporters cause the movement of goods for their clients, they are
required to generate the e-way bill on behalf of their clients or update the vehicle
number for e-way bill. Hence, they need to enroll on the e-way bill portal and generate
the 15 digits Unique Transporter Id.
Consolidated e-way bill is a document containing the multiple e-way bills for multiple
consignments being carried in one conveyance (goods vehicle). That is, the transporter,
carrying the multiple consignments of various consignors and consignees in one vehicle is required to carry one consolidated e-way bill instead of carrying multiple e-way bills
for those consignments.
The e-way bill once generated cannot be deleted. However, it can be cancelled by the
generator within 24 hours of generation. If it has been verified by any empowered
officer, then it cannot be cancelled. e-way bill can be cancelled if either goods are not
transported or are not transported as per the details furnished in the e-way bill.