The ASPECT2025 organisers have finalised the programme for the three day conference and one day of technical visits (in the document library below).

The outline programme to assist your planning (please note that sessions may be subject to change):

Technical visits on Friday 5 December are to:

1. ATACS field site and training centre (33 places) SOLD OUT
2. Railway Museum in Omiya (40 places)
3. JR East Comprehensive Training Centre in Shin-shirakawa by Shinkansen (30 places) SOLD OUT
4. Railway Technical Research Institute (36 places) LIMTED PLACES AVAILABLE

For all technical visits where personal protective equipment (PPE) is required, it will be provided during the visit. There is no need for delegates to provide their own PPE.

The prices for delegates covering three days of papers, interactive sessions on day two and two evening conference socials are below.

A few additional tickets for the evening socials are available on a first-come first-served basis, and are limited to one per delegate.

All delegates are welcome to add an optional technical visit at an additional cost (see below) - these are limited capacity and therefore early booking is recommended.

All payments must be in Japanese Yen through the Convex Agency. See the programme brochure (below in document library) for further details.

Conference and networking events

IRSE members (any grade) rate JPY 196,000

IRSE younger members or retired members (any grade) rate JPY 134,000

Non members rate JPY 220,000

Additional ticket for Networking event on 2 December JPY 16,000

Additional ticket for Conference Dinner on 3 December JPY 25,000

Technical visits:

• ATACS field site and training centre *** SOLD OUT
• Railway Museum in Omiya JPY 18,000
• Railway Technical Research Institute JPY 18,000 ***LIMITED PLACES AVAILABLE
• JR East Comprehensive Training Centre in Shin-shirakawa by Shinkansen ***SOLD OUT

Conference ONLY

IRSE members (any grade) rate JPY 176,000

IRSE younger members or retired members (any grade) rate JPY 120,000

Non members rate JPY 200,000

Our ASPECT 2025 organising committee have put together this document to help everyone plan to get their visa to enter Japan in good time. Please read and action as soon as possible.

Information on obtaining Japan entrance visa

The 2025 ASPECT IRSE Innovators session comprises of a panel of judges, composed of experienced professionals, and the young members presenters, who will represent the entrepreneurs. The presenters will then “pitch” their railway-related innovation idea to the judges, who will ask questions, challenge the idea, and ultimately pass judgement. Finally, the judges will decide which idea is the best. Whilst there will be no ‘investment’, the best idea will receive a small prize.

Innovators are all IRSE Younger Members.

Thank you to everyone who submitted abstracts to the ASPECT 2025 committee.

The successful authors have been contacted. The following documents will help you (links below and in document library below)

Guidance for authors (v2)

Paper template

Main author bio and photograph (v02)

Licence to distribute

Aspect 2025 will be held in Yokohama, Japan in December 2025 and IRSE has offered funding of up to £1,500 (GBP) per person to help cover travel and hotel costs. In addition, we will also pay for the Aspect 2025, three-day conference fee.

Funding is through re-imbursement of up to GBP £1,500 per person, contributing to travel and hotel costs.

ASPECT events have consistently attracted a wide of range of people in the industry with over 400 delegates from across the globe attending the most recent conference in 2023.

The event is open to both IRSE members and non-members and will bring together, the world’s best signalling, control, systems, and communications engineers along with leading signalling and communications technology companies.

Our sponsorship brochure is available here, and in the document library below.