Booth Map

Create & Display Booth Assignments with the Booth Map

With the Booth Map tool, you can upload your own site map and visually assign booths. You can customize pins, assign booth numbers, and display the booth map to the public, artists, and vendors with a unique link to help spread the word about the event. Booth assignments will also appear in your embedded ZAPP gallery to further your marketing efforts.

How to Set Up the Booth Map

Step 1: Upload Your Site Map 🗺️

1. Go to Events in the main menu and select Booth Management.

2. Select your event from the Current Events dropdown menu.

3. Click Upload Booth Map and select the image of your site map.

   • Note: Site map files must be a JPG, JPEG, TIFF, or PNG file and no larger than 10 MB.

Step 2: Assign Your Booths 📍

After uploading your site map, you can begin assigning booths.

1. Click Assign Booth, then click on the location of the booth you wish to assign.

2. A window will appear with options for entering the booth number, selecting the participant, and customizing the pin.

3. Enter the booth number using a combination of numbers and/or letters.

   ⚡ TIP: Customize your booth numbers to include the artist/vendor medium, street location, booth size, etc. No matter how you choose to create your booth numbers, make sure the numbers are consistent. This will help you, the artists, and patrons read the map quickly and easily. 

4. Find the artist or vendor you will assign to that booth. 

   • You can filter the list of participants by status, medium category, or booth request status, and sort the list by last name, booth payment date, status, or medium.

   • You may also see additional options to filter participants based on certain answers from your booth request questionnaire.

   • Note: Only artists in the accepted or confirmed status can be assigned a booth.

5. Click on the applicant’s name to highlight your choice.

   • You can also select Unassigned from the list of artists to add a pin without an assigned artist or vendor.

6. Select a Pin Style, Size, and Color to customize the pin and keep organized as you assign booths.

7. Click Save Pin 💾 to place the pin on your map. The booth number will update on the artist’s application and event management table.

   ⚠️ Note: Clicking the Close button will close the window without adding your pin to the map or saving any changes you may have made.

How to Manage Booth Assignments

Once you’ve assigned your pins, you may need to go back and alter the details or location of a booth assignment. 

1. Click on a pin to pull up the details of the booth assignment.

   • Click Edit ✏️ to change the details of the pin. 

2. View the list of pins beneath the booth map. 

   • Filter the list by status, medium category, pin color, and/or pin style. 

   • Sort the list by artist last name, booth payment date, status, medium, or booth number.

3. Click the ID Number to view the artist’s application. 

4. Click Edit ✏️ to change the details of the pin. 

5. Click Delete to delete the pin from the booth map. 

6. To move a pin, follow the steps below: 

   1. Click Move Pins and click on the pin you want to move.

   2. Click a new location on the booth map. The pin will move to that location. 

   3. Click Save Pin Locations 💾 to save the new placement.

How to Edit Booth Details

You can decide what information will display on the public booth map. The booth number, artist name, and medium category will already appear on the map.

1. Click Edit Booth Details.

2. Choose Show or Hide underneath the Business or Studio Name, State, and Website options. 

3. Click Save 💾 to update the booth details.

How to Publicly Display the Booth Map

You can share your booth map with your fellow administrators, artists, patrons, or whoever you want to give access to the booth assignments. 

1. Click the checkbox next to the Display Booth Map to Participants option at the top of the map.

2. Once you’ve checked the box, the View Public Booth Map option will appear. Click on this link to open the public version of the booth map. 

3. Copy and paste this URL to share the booth map wherever you’d like.

How to Download the Booth Map

Download a PDF file of the booth map to save a copy for your records or share with patrons.

1. Click Download Booth Map. 

2. The Booth Map PDF will be generated and downloaded directly to your computer.