What is a proxy?   It is a person who has permission to act on your behalf.

A proxy form is just a signed document providing evidence that you have given your proxy (that is, a specific person) the power to vote your share.

As a shareholder, you can use a proxy where you don’t have the time or ability to attend a meeting, but want your vote to be counted.

You can always send a proxy on your behalf, but you do need to give permission in a specific way in order for the Chairperson at a meeting to know that your proxy has been properly given (it is not enough for someone to simply say that they are acting on your behalf).

If you think there is a chance that you won’t attend this year’s AGM, there are 3 ways to use your proxy.

1. Sign and date the proxy form.  Give it to your  proxy (the person who will go to the meeting for you) and have them bring it with them to the AGM.
2. Instead of delivering the proxy form to your chosen proxy (trusted friend), you can fax or email the signed proxy form directly to the corporate lawyer, Doug Allison.  His email is dallison@tinglemerrett.com and the fax number is 403 571-8008.  Your proxy will still need to attend the meeting, but will not have to bring the proxy form with them.
3. Instead of sending a friend on your behalf, you can also give the proxy directly to the corporate lawyer, and instruct them how you want to vote.   That is, you can appoint the corporate lawyer as your proxy.   See Doug Allison’s contact details above.

Just remember, even if you have given someone your proxy, if you change your mind about attending, and decide to come after all, then you will trump your proxy!