Job Title:                        Clinical Trials Regulatory and Finance Assistant
FTE:                               1.0  FTE
Organization:                C17 Council, Pediatric Hematology/Oncology
Location:                        Edmonton area, work from home
Date Posted:                 24 February 2026
Date Close:                    6 March 2026
Hours of Work:             Days, Monday – Friday, 8:00 am – 4:00 pm, some flexibility
Salary Range:                $22.00 – $26.00/hour based on experience

C17 Council (C17) represents all Hematology, Oncology and Cell Therapy Programs at children’s cancer and hematology centres across Canada. It includes work in research, regulatory, oversight and compliance of clinical trials, education, human resources and advocacy.  Reporting to the C17 Executive Director, the Clinical Trials Regulatory and Finance Assistant supports regulatory compliance and financial accountability for pediatric oncology clinical trials conducted under Canadian regulations. This position requires someone who is self-motivated, organized, has a strong attention to detail and enjoys multi-tasking in a changing and challenging environment. C17 works remotely, with office support in Edmonton, Alberta. The applicant must live in the Edmonton region and be eligible to work in Canada.

KEY RESPONSIBILITIES: 

Regulatory Compliance & Quality Assurance

• Assistance with clinical trial regulatory document tracking and filing in the C17 regulatory office.
• Support the C17 research manager and project managers with Clinical Trial Applications (CTA), amendments, notifications to Health Canada including tracking and filing of associated regulatory documents (CTSIs, training documents, delegation logs) utilized in pediatric oncology clinical trials. 
• Help maintain accurate Trial Master File (TMF) and regulatory files per Health Canada and ICH-GCP standards. 

Database Management 

• Maintain and update clinical trial regulatory databases to ensure accurate tracking of regulatory submissions, approvals, compliance milestones, and training. 
• Generate reports from electronic systems for internal audits and external inspections. 
• Support regulatory staff with maintaining database permissions and access.

Financial Reporting 

• Assist in tracking regulatory-related expenses and budget allocations for clinical trials and research agreements
• Prepare financial summaries and reports for management review, ensuring alignment with institutional and sponsor requirements. 
• Monitor invoicing and payment schedules related to regulatory activities, ethics submissions and patient enrollments.
• Issue invoices for payments dues based on clinical trial and research agreement schedule
• Support the Executive Director with pay-role, staff expense claims and benefits

Communication & Coordination 

• Liaise with investigators, sponsors, and regulatory authorities to facilitate regulatory document flow and support the C17 research manager and project managers resolve queries related to these documents.
• Coordinate communication regarding legal agreements

Administrative Support 

• Schedule regulatory meetings, prepare agendas, and maintain records. 
• Compile financial and regulatory reports and metrics for audits and inspections. 
• Liaise with administrative service providers at the University of Alberta and support C17 staff with IT and system access issues

QUALIFICATION & SKILLS:

Education: Bachelor’s degree in Life Sciences, Health Administration, or related field or High school diploma plus post-secondary training in office administration with at least 2-3 years office experience showing progressively responsible experience in an administrative position, or equivalent experience. 

Experience:

• Minimum 2-3 years in clinical research or regulatory affairs preferred. 
• Health Canada Division 5, ICH GCP E6(R2 and R3) certification,
• Knowledge of REB processes, and oncology trial requirements
• Experience handling financial accounts (preferably within the past 2 years).
• An understanding of the academic research environment in Canada and knowledge of university and health systems processes an asset.

Skills:

• Proficiency in database systems and basic financial reporting tools 
• Strong organizational and time-management skills. 
• Attention to detail and accuracy in documentation. 
• Proficiency in MS Office, OneDrive, Sharepoint, and electronic document management systems. 
• Excellent written and verbal communication skills. 

Key Competencies:

• Ability to work collaboratively in a fast-paced, multidisciplinary environment. 
• Commitment to confidentiality and data integrity 
• Excellent organizational, prioritization, communication (oral/written), problem solving and collaborative interpersonal skills with the ability to multitask and work on several different projects/issues at a time.
• Ability to work both in a team environment and make independent decisions.

Applications may be forwarded to:

Kathy Brodeur-Robb
Executive Director, C17 Council
Emailed to: kathy.brodeur-robb@c17.ca