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Absence management

Leave requests, balances, and coverage. All in one place.

Trusted by 8,000+ shift-based teams to replace spreadsheets with absence management software that approves requests in one click — with leave balances checked, schedule impact visible, and no inbox chaos to clean up afterward.

Leave - ZigZag 1 - EN

Employee absence management software

Stop managing time off in messages and spreadsheets

Requests should not live in inboxes, and approvals should not happen without context. Shiftbase gives employees one place to request time off, while managers see balances, leave type, and schedule impact before they approve.

Employees request vacation, sick leave, and other leave in one place

See leave balances before approving a request

Apply accruals and leave rules automatically

Approved absence updates the schedule instantly

Try it out for free
Leave - ZigZag 2 - EN

Sick leave management

A sick call should not become an uncovered shift

When someone calls in sick, you should not have to start a second workflow. Shiftbase logs the absence, updates the schedule, shows the gap, and helps you fill it before the shift starts.

Register sick leave with flexible end dates

See the schedule update as soon as absence is logged

Notify planners and supervisors automatically

Fill gaps fast with Open Shifts your team can claim

Try it now for free
Leave - ZigZag 5 - EN

Absence management app

Your team handles the request. You keep control.

Shiftbase gives employees one place to request time off, report sickness, and check their leave balance. Managers stay in control of approvals, without spending the day chasing emails, texts, or routine questions.

Employees request time off and report sickness in one app

Staff check their own leave balance before they ask

Managers get instant alerts for new requests

Balances, approvals, and schedules stay in sync automatically

Leave - ZigZag 4 - EN

Absence reporting software

Know what absence is costing you before payroll does

Every approved absence affects coverage, replacement staffing, and wage costs. Shiftbase helps you see the operational impact early, so you can make better approval decisions and avoid expensive surprises later.

See leave impact before you approve

Fill schedule gaps with open shifts

Track absence trends across teams and locations

Keep staffing coverage and wage costs in view

Try it out for free

Everything you need to approve absence without losing control

  • Request and approve every leave type in one place

  • See leave balances before you approve

  • Report sick leave with flexible end dates

  • Keep balances updated in real time

  • Approved absence updates the schedule instantly

  • Fill gaps fast with Open Shifts

  • Track every team member, leave type, and location in one view

  • Let employees request time off and check balances in the app

  • Apply accruals automatically based on contracts

  • Track statutory and extra-statutory balances separately

  • Set leave policies and approval roles with confidence

  • Get clear absence records without spreadsheet admin

Absence should not break the rest of your workflow

Shiftbase connects absence management with scheduling, time tracking, and payroll, so approved requests, balances, and records stay in sync without spreadsheets, manual updates, or messy handovers.

YOU’VE GOT BETTER THINGS TO DO THAN CHASE LEAVE REQUESTS.

Here’s what changes in the first 30 days with Shiftbase

Today

Start handling absence in one flow

  • Employees request time off and report sickness in one place
  • Leave balances are visible before approval
  • Managers stop chasing requests across inboxes and spreadsheets
Day 7

The schedule starts doing the hard part

  • Approved absence updates the schedule instantly
  • Sick calls show up as visible gaps, not late surprises
  • Open Shifts help you cover missing staff faster
Day 30

You’re back in control of coverage and admin

  • Every leave type, team, and location stays in one current view
  • Balances and accruals update automatically by contract
  • Less back-and-forth, fewer mistakes, and faster approvals every week

4.4 of 5

Capterra

4.5 of 5

Apple app store

4 of 5

Google play
More than 6000 customers came before you!
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marriot
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flying tiger
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“We are happy with Shiftbase because all our employees can easily view the schedule and indicate their availability in the app! And the customer service is helpful and responds quickly to all our questions.”

Sabrina Barten

HR-employee at Flying Tiger Copenhagen

Stop managing leave in your inbox

Try Shiftbase and approve absence in one flow — with balances checked, schedules updated, and coverage gaps visible before they turn into problems.

Fits into the workflow behind every absence decision

Shiftbase connects absence management with scheduling, payroll, and HR systems, so requests, balances, and records stay in sync without extra admin, duplicate updates, or messy handovers.

Lightspeed
Personio
Vectron
Wagestream
Untill
Formitable
Formitable
Piggy

Built for shift-based teams where absence affects the day fast

From hospitality to retail, production, and services, Shiftbase helps teams approve absence with context, see the schedule impact instantly, and keep staffing under control across every location.

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Frequently Asked Questions

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Can employees easily request time off themselves?

Yes. Shiftbase lets employees request time off in the app without chasing managers in messages or email. They can submit requests directly, and managers can review them with the right context before approving.

Can staff report sick leave in the app?

Yes. Staff can report sick leave in Shiftbase, so the absence is logged straight away instead of being passed around in calls, texts, or spreadsheets. That helps managers act faster and keep the schedule current.

Can managers see leave balances before approving a request?

Yes. Shiftbase shows leave balances before managers approve, so decisions are made with the right information already in view. That helps teams avoid manual balance checks and reduces approval mistakes.

Does the schedule update when leave is approved?

Yes. When a request is approved, the schedule updates automatically. That means approved absence is reflected right away, coverage impact becomes visible, and teams can respond faster when a gap appears.

Can employees check their own leave balances?

Yes. Employees can check their own leave balance in the app before submitting a request. That cuts down routine questions and removes a lot of back-and-forth for managers.

Can this work across multiple locations or teams?

Yes. Shiftbase gives you one current view of absence across teams, locations, and leave types. That makes it easier to keep everyone aligned and avoid surprises when planning across multiple sites.

Can we track different leave types in one system?

Yes. Shiftbase supports different leave types such as vacation, sick leave, and special leave in one system. That gives managers and admins a clearer overview without splitting records across separate tools or spreadsheets.

Does Shiftbase support absence policies, accrual rules, and compliance?

Yes. Shiftbase helps teams manage absence policies, accrual rules, and balance tracking automatically based on the contract. It also supports statutory and extra-statutory balances, so records stay accurate without extra admin.

Does Shiftbase connect absence management with payroll and scheduling?

Yes. Shiftbase connects absence management with scheduling, time tracking, and payroll, so approved requests, balances, and records stay in sync. That reduces manual updates and messy handovers between systems.

4,4 van 5
Capterra
4,5 van 5
Apple App Store
4,0 van 5
Google Play

Run your business, not your admin

Scheduling that makes sense. Time tracking that just works. 100% designed for deskless teams.

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