User Interface
As you launch the Gmail Backup Tool for Mac, you will find the screen presented below:
Software Working Process
Backup/Migrate Gmail Emails on macOS
Follow the given steps to easily back up and migrate your Gmail emails.
You will get two options on the first panel: Gmail(Login Using 3rd party Password) and Gmail(Login using Client ID, Client Secret).
If you choose Gmail(Login using Client ID, Client Secret), first enter your Email ID and click on Sign In. The software will direct you to the browser for authentication. Once authentication is successful, return to the tool.
Next, choose the Google services you want to migrate: Mail, Contacts, Calendar, Drive, and Photos. Select the desired ones, your saving output, and backup data.
Alternatively, if you choose Gmail(Login Using 3rd Party Password), enter Gmail login credentials (Email ID and Third-party App). Click on Sign In.
You will see the list of all folders of Gmail mailboxes and the total count. Select the desired folder you want to migrate/backup/convert. Click on Next to proceed.
Backup Gmail Email in PST
In this panel, select the Save in File Format radio button and choose PST as the saving option from the list.
For more precise Output, apply these features of the tool:
- Skip Duplicate Email(s): Choose this option to remove the duplicate mail items appearing more than once.
- Migrate or Backup Email(s) without Attachment file(s): Select this option to skip migration of Attachments.
- Incremental Backup: It is used to back up new emails from the mailbox, excluding already backed-up files.
Also, you can apply the following additional features:
- Split PST File: This option is to divide and save the Output PST file into small and manageable PSTs.
- Free Up Server Space: Allows for deleting migrated emails from the source email ID to manage free space.
Tick the Date Filter checkbox to convert emails falling between a specific date range. Press Next.
Click on the Save Path button to choose a desired saving location for the Output PST. Click on Download to begin conversion.
Backup Gmail to Office 365
Now, if you want to migrate from Gmail to another email client, choose Migrate in the Email Client option.
After that, pick Office 365 from the list of Email clients. Enter your Office 365 ID and click the Sign In button. Further, authenticate the Sign In procedure.
Apply these additional options to customize the results:
- Date Filter: This filter allows you to migrate the Gmail data falling between a specific date range.
- Migrate or Backup Email(s)without Attachment File(s): Using this filter, you can back up or migrate emails, excluding their attached files.
- Mailboxes: choose the type of Office 365 mailboxes, such as Mailbox, Public Folder, or Online Archive.
Once you are done with these steps, click on the Next button.
Also, apply:
- Skip Duplicate Email(s): You can also remove the mail items that appear more than once.
- Free up Space: You can also choose the Free Up Server Space option to delete emails automatically from the Server after the migration process, and click Next.
- Incremental Backup: It is used to back up new emails from the mailbox, excluding already backed-up files.
Click on Download to begin Migration. Once Migration is complete, click on OK.
- Skip Duplicate Email(s): You can also remove the mail items that appear more than once.
- Free up Space: You can also choose the Free Up Server Space option to delete emails automatically from the Server after the migration process, and click Next.
- Incremental Backup: It is used to back up new emails from the mailbox, excluding already backed-up files.
