Simplify your approval process
Often, multiple employees within the organization must approve a document before you can proceed to the next step. The approval process regularly involves additional tasks, such as making copies, updating Excel lists, and distributing folders. As a result, it is not only time-consuming but also prone to errors. With our Workflow, we ensure that a document goes through the proper channels digitally, allowing individuals to approve the document quickly and easily. The process is entirely digital. The Whitevision Smartphone App ensures that you can use the workflow software anytime and anywhere. Approving a document in the app becomes a breeze for all users!
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Download whitepaper ‘the future of purchase invoice processing’ and discover the benefits for your organization.
Our solution includes all the features you would expect from workflow software. For example, you can specify that documents within certain categories—such as fuel bills—must always be submitted to specific employees for approval. You only need to set this up once. After that, the relevant documents will automatically be directed to the designated individuals. Curious about other handy features that make approving purchase invoices easier? Here’s a list:
- Automatic notifications for documents requiring approval.
- Approval via desktop, laptop, phone, or tablet with the Whitevision Smartphone App.
- Access to your personal history, allowing you to quickly compare a new invoice with previous ones.
- The ability to include an authorization schedule in your workflow system. This ensures that you are authorized to approve documents up to a certain amount. If it exceeds this amount, it is automatically sent to other approvers.
This is how simple your work process can be:
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Fast booking and approval
With our solution, you benefit from fast, complete booking of headers and lines and digital approval of documents.
Integration with your system
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Frequently Asked Questions
What is Whitevision Workflow and what can I do with it?
Whitevision Workflow is a digital solution that allows incoming invoices to be approved efficiently, reliably and easily. The software ensures a streamlined and transparent approval process so that invoices are processed and paid in a timely manner.
Can I customize Whitevision Workflow to fit my work process?
Yes! The software is flexible and can be fully customized to your processes. Thanks to the powerful configuration environment, workflow scenarios can be defined and automated so that information always flows through the correct route.
Can I also approve documents via my tablet and phone?
Yes you certainly can. Take control of your approval processes and scanning information. Anytime, anywhere with the Whitevision app. Digitally approve invoices, check documents and scan receipts. Discover the benefits for your organization.
Can I alert my buyers that there are still receipts waiting for them?
Yes, Whitevision Workflow provides the ability to send automatic notifications and reminders. This will alert buyers to outstanding receipts in a timely manner.
Can I see where a document is in the workflow?
Yes, you can easily track the status of a document within the workflow. Thanks to the insightful status, you can see exactly which approver the document is with and what action is still needed.
Can I approve a selection of documents at once?
Yes, you can approve multiple documents at the same time. This saves time and increases efficiency.
On what basis is the approval flow set up?
The approval flow is completely tailored to your work process and requirements. This way, the approval of invoices runs exactly as you want it to, without you having to modify any processes. This ensures a streamlined workflow within your organization.
My question is not there, what is the best thing to do?
Send an e-mail to: [email protected] with your question and contact information, or fill out the contact form. We will answer your question as soon as possible. Are you already a Whitevision customer? Then go to the customer portal for more information.
