Automatic check-in

Accurate office occupancy data

Do employees forget to check in at their desks? Or complain about having to manually occupy? Automatic check-in solves this. Flexwhere detects when someone is in the office and updates the desk status to "Occupied". As a result, your office overview always stays accurate without requiring extra steps from employees.

Get started for free Arrange a demo

Automatic check-in via devices

When connecting a laptop that has the Flexwhere desktop app installed to a docking station or monitor, the desk status is automatically updated to “Occupied”.

Automatic check-in via network

When your desktop or mobile app is active and connects to your office network (Wi-Fi or IP range), our smart technology picks this up and automatically logs the desk you booked as "Occupied".

Automatic check-in via sensors

For organisations that need the highest level of accuracy, Flexwhere supports workplace sensors. These sensors detect real-time desk usage and automatically update the desk status to "Occupied" when someone is present. This works even without a laptop, network connection, or manual booking. Sensors provide the most reliable occupancy data for advanced office analytics.

Office space optimised

No-shows are automatically released after a set time, allowing others to use available desks.

No lost reservations

Flexwhere remembers which desk you booked and automatically occupies it when it detects that you are in the office.

You don't always have to book

Using a docking station? Flexwhere automatically registers which desk you are at and logs it as occupied.

Always up-to-date

See in real-time who is sitting where to help you find colleagues.

Saves time

No need to manually check in, Flexwhere does it for you.

Smarter office management, automatically

Automatic check-in ensures your workplace overview is always accurate the moment people arrive. As employees enter the office, their presence is updated automatically, giving everyone a reliable, real-time view of who is in and which desks are truly available. No extra confirmations. No unnecessary steps. No searching for absent colleagues or second-guessing availability. The system keeps your office data clean and up to date, helping teams coordinate their day with confidence.