What is Visitly?
Visitly is a modern visitor management system designed to transform front desk operations with secure and efficient check-in processes. The platform enables organizations to manage visitor, contractor, and employee sign-ins through customizable workflows, real-time host notifications, and digital document signing. It operates on iPad-based kiosks and supports features like pre-registration, ID scanning, and emergency alerts without requiring app downloads from visitors.
The system prioritizes security and compliance with tools such as watchlist screening, audit trails, and adherence to standards like GDPR and HIPAA. Visitly integrates seamlessly with existing workplace tools including Microsoft Teams, Slack, and single sign-on providers, offering scalable solutions across various industries from manufacturing to healthcare.
Features
- Customizable Visitor Flows: Design tailored check-in experiences for different visitor types to streamline processes and improve compliance
- Host Notifications: Automatically notify hosts when their visitors arrive, ensuring quick and professional greetings
- Pre-Registration: Allow guests to register before arrival for faster check-ins and reduced lobby wait times
- Emergency Alerts: Send instant notifications to staff and visitors during emergencies with clear safety instructions
- Visitor Badges: Issue professional badges with visitor details for easy identification and enhanced security
- Visitor Records: Track and analyze visitor data with detailed records and reports to gain insights and ensure security
Use Cases
- Streamlining visitor check-ins at corporate offices and facilities
- Managing contractor access and compliance tracking across multiple locations
- Enhancing workplace safety with real-time occupant visibility during emergencies
- Digitizing mailroom workflows with organized package tracking and alerts
- Tracking employee attendance and movement within buildings
- Ensuring compliance with data protection regulations in healthcare settings
FAQs
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What types of integrations does Visitly support?
Visitly supports integrations with communication platforms like Slack and Microsoft Teams, single sign-on providers including Azure AD and Okta, directory synchronization tools, guest WiFi systems, and webhooks for custom integrations. -
How does Visitly handle emergency situations?
Visitly provides emergency evacuation features with real-time occupant visibility, automated evacuation lists, and instant mass notifications to guide staff and visitors during emergencies. -
What industries is Visitly designed for?
Visitly serves multiple industries including manufacturing, healthcare, construction, education, logistics, technology, finance, and government organizations with customizable workflows for each sector's specific needs. -
What hardware is required to use Visitly?
Visitly requires an iPad (6th generation or newer recommended) with iOS 16 or higher. Optional hardware bundles include iPad stands, label printers, and accessories for complete system setup. -
How does Visitly ensure data privacy and compliance?
Visitly maintains compliance with GDPR, CCPA, SOC2, and HIPAA standards through secure data storage, access controls, audit-ready logs, and privacy-focused features with customizable data retention policies.
