From envelope to done in under 4 hours
Mail arrives. We handle it.
We open and scan every page in full color. AI reads the contents, labels it by type (invoice, legal notice, check, junk), and generates a summary. Your team gets notified in Slack, email, or whatever channel you use. Time from arrival to scan: 2 to 4 hours
Auto-routing that replaces humans.
Set routing rules once and your mail sorts itself. Tax documents go to your accountant. Vendor invoices go to AP. Checks get flagged for deposit. Junk gets shredded automatically. You define the logic, we execute it seamlessly.
Complete chain of custody.
Every piece of mail is timestamped at arrival, scan, action, and disposal. Who opened it, who viewed it, what happened next. Exportable logs for compliance reviews, tax audits, or internal accountability.
How your USGM Virtual Mailbox works:
Virtual Mailbox
Know who sent you mail, when it landed, and what’s inside. Get instant summaries and take action – ship, share, shred, or deposit checks – without leaving your dashboard.
Instant Access
Track every piece from arrival to action— time-stamped, documented, and visible. Full audit trails show what arrived, when, and what happened next. Get real-time alerts via email, Slack, or any channel your team uses.
All Addresses, One Mailbox
Home, business, trusts, or travel — everything lands in one place, ready to read, route, or act on, with permission controls, tags, and total oversight.
Sort, Scan, Shred, RTS
Filter mail into smart folders by sender, business, or department. Preview contents instantly, shred junk securely, or route what matters with a click. Or, automate it all, with intelligent mail routing rules.
Ship Physical Mail
From credit cards to licenses, get physical mail shipped anywhere, securely and on time. Save up to 60% on international shipping.
Deposit Checks
Receive. Deposit. Done. Checks sent to your mailbox can be scanned or shipped directly to your bank — same day.
Automate Workflows
Built-In scanning and delivery rules. Automate how and when mail is scanned or shipped. Define schedules, intervals, and triggers — with zero lag and total visibility.
Permissions & Control
Assign user-level permissions, restrict views, and route mail to the right team, tool, or folder. Control who sees what, and track it all with a clear audit trail.
Integrate with 1000+ Tools
Trigger Slack alerts, auto-upload to Drive or Dropbox, and generate Jira tasks — act on mail and documents without switching systems. Integrate mail into your workflows via Zapier or webhooks.
Mail Auto Routing
Automate how mail gets handled. Set intelligent rules to auto-route critical mail by sender, type, or content — so nothing gets missed, delayed, or stuck in the wrong hands.
AI-Powered Summaries & Labels
See what it is before you open it. Every scanned item is auto-labeled (bill, check, notice, etc.) with an AI-generated summary— so you know what’s inside at a glance.
Works with every app
Receive notifications in Slack. Export scanned mail to Dropbox. Manage tasks in Trello, and more.
Set up advanced integrations and workflows via webhooks.
Fort Knox for your mail
With SOC2 standards and HIPAA compliance, bank-grade encryption, and 2FA, your security and privacy are in good hands.
Choose the virtual mailbox
everyone loves
US Global Mail is rated #1 Virtual Mailbox. 25 years in business with A+ accreditation.
Dean Woods
Verified customer
“These guys help me keep track of my mail no matter where my job sends me. It’s awesome to get an email letting you know what you get and the services they do for you when you get mail are top notch.”
Mary Stone
Verified customer
“Absolutely the best service I’ve ever used. Should’ve done it years ago. Every interaction and every service has been carried out in a world class manner.”
Phil Marsh
Verified customer
“I have had an account with these guys for several years. I used to buy stuff and then ask they repack everything to save weight and volume for forward shipping. I now trust these guys. I just tick the box to repack and they do an excellent job. Very professional.”
Nanette
Verified customer
“Their customer service is excellent. I love the scan feature which allows me to be able to view mail online without the expense of having it delivered. Good work!!”
Made just for you
Entrepreneurs
Stay on top of business mail- think checks, compliance mail, taxes- from anywhere in the world. Perfect for solopreneurs, entrepreneurs and digital nomads.
Small Teams
Streamline communications with professional mail management for small business and virtual teams. Ideal for multiple recipients and departments that need shared visibility.
Enterprise
Centralize and secure mail handling across multiple business names and locations. Compliance-driven workflows with predictable pricing at scale
Switching to US Global Mail is easy
We’ll guide you at every step. Satisfaction guaranteed with a 30-day money back promise.
- Step 1
Choose an address
- Step 2
Set up USGM virtual mailbox
- Step 3
Forward current mail to your
USGM mailbox
Frequently Asked Questions
Everything you need to know about our virtual mailboxes and billing.
How long does it take to start receiving mail at my new address?
Your mailbox is active the moment you complete signup. Mail sent to your new address will arrive based on normal USPS delivery times. If you’re redirecting mail from an existing address, we provide step-by-step change of address guidance. Most businesses are fully transitioned within two to three weeks.
What happens to junk mail?
We filter it before it reaches your dashboard. Junk mail is shredded and recycled at no charge, and it never counts against your plan’s scan limits. You only see mail that’s worth seeing.
Can I set different rules for different types of mail?
Yes. You can create routing rules based on sender, mail type, keyword, or recipient name. For example: auto-scan everything from the IRS, auto-shred mail from Gieco, auto-forward checks to your finance team. Rules take seconds to set up and apply to all future mail automatically.
What does the AI actually do?
It reads scanned documents, assigns a label (invoice, check, legal notice, tax form, etc), generates a short summary, and flags anything with a deadline or time-sensitive action. Your team reviews a summary feed instead of opening individual scans one by one.
Can multiple people access the same mailbox?
Yes. Add team members with role-based permissions. You control who can view, act on, or manage specific mail. Every action is logged with a timestamp and user ID, so you always know who did what.
What kind of support can I expect?
We pride ourselves on our customer service. We offer dedicated account managers to make onboarding and setup easy, with standby agents and notaries available. During business hours, you can always reach a live, dedicated specialist via call, chat, or email. Read what our customers have to say about us and the service.
Got more questions?