SimpleIndex is the best low-cost PDF data extraction software for businesses. It uses the existing text whenever possible instead of OCR, providing 100% accuracy and incredibly fast processing. Complex pattern matching using database lookups and regular expressions locate data anywhere it appears in the file. Extracted data can be saved to CSV, XML or any SQL database.

I have a duplex scanner. How to set up SimpleIndex to scan two sided documents automatically?

Please refer to the Wiki Documentation for the complete Scanning reference. Simplex versus Duplex scanning is a function of your scanner driver. SimpleIndex uses both TWAIN and ISIS drivers. ISIS drivers are faster for high-speed scanners and are preferred. To configure duplex on an ISIS scanner: 1 Select “Use ISIS Driver” from the Scan menu if it is
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Take control of Sales Tax exemption forms

Automatically fill and file sales tax forms Ben Franklin once noted, “…nothing is certain except death and taxes.” In the case of state sales taxes, they may be unavoidable, but managing your customers’ sales tax exemption forms and making sure you’ve sent current exemption certificates to your vendors doesn’t have to feel like a terminal
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SimpleIndex 10.1 with Textract!

SimpleIndex 10.1 is now available, and it adds a huge new feature — Amazon Textract! The Cloud OCR License adds the Amazon AWS Textract Cloud OCR engine to SimpleIndex, unlocking a bunch of great new capabilities: The highest OCR accuracy of any available engine, using Amazon’s massive machine learning model Handprint recognition, including unconstrained and
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Index With Non-Latin Character Sets

Please refer to the Wiki Documentation for the complete Languages reference. By default SimpleIndex uses the ANSI character set to display and edit captured OCR data, index field values and full-text OCR. This works for all languages based on the Latin alphabet (English, French, Spanish, German, etc.) To index documents in other languages like Chinese, Japanese, Russian, Arabic and
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Check and Repair All PDF Files

Please refer to the Wiki Documentation for the complete PDF reference. You can set SimpleIndex to assume that it needs to check every PDF file and fix it. Go to this location in the Windows Registry: Computer\HKEY_LOCAL_MACHINE\SOFTWARE\WOW6432Node\SimpleIndex\Misc Create a New String Value called “FixAllPDF” and set the value to 1
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Keep Pages in Original Order when Bookmarking

If you want to keep all the pages in the same order that they were imported, even though they all go with different bookmarks then do the following. 1.  Open the configuration in Notepad.2.  Search for <BOOKMARK_PAGE_ORDER>3.  Change this line from “false” to “true”:  <BOOKMARK_PAGE_ORDER>true</BOOKMARK_PAGE_ORDER>4.  Save and close.
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I’m using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?

Please refer to the Wiki Documentation for the complete Full-Page OCR reference. SimpleIndex version 7 solves this problem with the incorporation of the FineReader OCR engine. Full text in PDFs will now flow with the formatting of the PDF. Legacy Versions: SimpleIndex can also be used with other OCR applications and servers to improve accuracy, formatting and
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  • Published in OCR
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Can the values of 2 or more fields be combined in a single field?

Please refer to the Wiki Documentation for the complete Field types reference. Set the Type for the field that you want to store the combined value to “Fixed”. In the template setting for that field, you can enter the keyword %FIELD#% (where # is the field number) and the keyword will be replaced with the value of
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How do you configure full text searching in Retrieval mode?

Please refer to the Wiki Documentation for the complete Database Settings reference. On the Database tab there dropdown in the lower portion of the panel for Full Text OCR Field. Put the name of the field that will store the full-text data there. This must be configured both for Insert and Retrieval mode configurations. The database field
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How do you configure OCR to read index information from MS Office or PDF documents?

SimpleIndex can just read
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Why does the word “MISSING” show up in filenames and index fields when the field is blank?

“MISSING” is what SimpleIndex puts for any field value used as a filename or folder name and is left blank by default. You can change this to whatever you want it to say when a field value is left blank. To do this go to the Job Settings wizard under the File menu, go to
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Can OCR text be saved to Office, Text, HTML or other formats?

Yes.  On the OCR step of the Job Settings Wizard you can select the text output format need in the “Full-page OCR file type” drop down. By default it is set to PDF, but can be changed to Text (txt), Word (docx), Rich Text (rtf), Open Office (odt), Excel (xlsx), PowerPoint (pptx), ePub Zip (epub),
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Can SimpleIndex create searchable PDF Image+Text files with hidden text?

Yes, it can.  You can configure this setting in the Job Settings Wizard by going to the OCR step and checking “Enable full-page OCR”.  There are many settings in the OCR step that you can used to customize the output and recognition of images. SimpleIndex has two different OCR engines (Standard and Professional) that can
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How do I configure the output folder and file naming scheme?

Use the Folder and Filename check boxes on the Indexing & File Naming step in the Job Settings Wizard to indicate whether field values will be used to generate subfolders or filenames. Any field with the Folder option checked will create nested subfolders for each value in the order the fields are listed. Any field
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Automatic Indexing Using Existing Data

Automatic Indexing Using Existing Data The Autofill feature of SimpleIndex is an easy way to associate many index fields with one document without retyping data that already exists in another database. Autofill uses a database lookup to retrieve records that match a key value entered by the user. Blank index fields are then filled in
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PDF Text Processing Demo

This sample job demonstrates the PDF text processing capabilities of SimpleIndex by extracting the Document Number, Date, Document Type, Customer and Total from a number of documents without OCR, by processing the text layer of PDF files. Computer-generated PDF files, such as those created using PDF printer drivers, already contain digitized text. SimpleIndex reads the
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MS Office & PDF Text Parsing

Office Videos | PDF Video The template and dictionary matching capabilities of SimpleIndex‘s OCR function can be used to extract index information from the text of existing MS Office and PDF files, or any file with an accompanying TXT file. SimpleIndex® will search the document for matches on unique patterns and value lists, then index
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