IT Protocol / Documents Management new

A shared workspace to save your important documents for future consultation.

Structured as your organization hierarchy, different documents for different offices
Attach all the information related to a set of documents and organize files in folders
Notify the senders and recipients of a document of the correct registration

Digital signing of documents new

Openstudio offers a free Digital Signature Certificate to all its customers and their members, to safely sign your documents online!

Protect your documents' integrity and add your Digital Signature
Sign your documents in the same way you would with a handwritten signature, but faster!
Digitally sign and verify your documents from Desktop apps, or directly from our dashboard

All Features

Check out all the applications that are currently available for your Organization accounts, for free!

2FA Authentication

The service allows the management of your credentials for 2-Factors-Authentication (2FA)

The service allows the management and visualization of the currently-active user sessions for the logged-in member.

View all notifications

The notification center shows you all the notifications you have received

Structures assignment

The service allows the management of the structures in relation to the users. It is possible to assign the referring structure to each internal user.

Payslips, Certifications and Tax models

This application allows the generation, management and display of CUD / CUD declarations, 730 declarations and employee salary slips.

Digital signing of documents

The digital signature is used by many of the organization's information system applications (for example, examination reports, registers, collection, and payment orders) and can also be used to sign digital documents independently generated outside the applications.

Manage applications and services

The service allows to manage and display the different applications available in the dashboard

Management of Support Queues

The service allows the definition and management of assistance queues and the related structures for taking charge of the requests

Manage Intranet

The service allows to manage the pages displayed in the Intranet and the visualization of their contents

Manage structures

The service allows the management of the organization of the structure and the display of the the organization chart.

Manage Roles and Positions

This service allows the management and display of structures roles and responsibles for the different administrative procedures.

Manage Accounting Funds

The service allows the management of accounting funds, fund holders and reports

Management of Authorizations and Groups

The service allows the complete control over the user-permissions in the environment. It allows to manage the authorizations for each applications and the user-groups-related.

Manage Staff Records and Career Events

The service allows the management of staff records and the registration of career events

Notification Center

The service allows the management of notifications

Administration Control Panel

IT Protocol / Documents Management

The service handles the documental management and IT Protocol

User registration

The service allows to manually register new users into the system

Sessions Records and Deliberations

The service allows the management and registration of the minutes referring to sessions and commissions.

One.com - Web hosting service

Web Hosting Service

URL Shortener

The service allows you to generate shorter links from a complete URL

Mailboxes and mailing lists

The application allows you to view the email addresses and distribution lists to which you are enabled.

Chat conversations

Chat and have conversations with the members of your organization

Surveys

The service allows the management, filling and display of the questionnaires and surveys proposed within the organization.

Manage alerts

The application allows to manage and display some alerts on the dashboard, visible to all internal users.

Manage trouble ticketing

The service allows to manage the trouble tickets opened by other members of the system. Each user can be enabled to manage all tickets or can be restricted to operate only on specific structures.

InfoComm (Messaging to users)

The service allows the management of messages to users and the forwarding of communications, according to the available channels, and to the different categories of users.

Social Connect

This service allows you to associate your social profiles with your account, so you can log in with your social profiles.

Spaces and resources Reservation

The service allows the reservation of Spaces and Resources within the organization.

Administration, Recognition and Registration

The service allows the management of human resources, recognition and registration of new personal data with which an user can receive his personal code.

Assignment of spaces

The service allows the assignation of operators within the spaces defined by the organization.

Manage credentials

The application allows you to manage the credentials of the registered users and their data

Manage spaces

The service allows the management of the spaces related to the organization.

Manage contact points

The service allows to manage and display the contacts points for each operator in the system. It is related to the service "Address book"

Manage Personal Data

The service, visible only to you, allows to register and modify your personal data.

Manage settings and preferences related to your user account

Change your password

The service allows to change the password you use to login your dashboard

Reports

The service allows the view and exportation of data from the enabled datasets upon live data-interrogation from the database

Address Book

The service allows the research in the internal address book for contacts and structures. Internal use intended only.

Payments report

The applications allows the management and display of the payments (in and out) according to the user profile

Display assignment letters

The service allows to display and manage assignment letters

HR - Archives

The service allows you to see the archived proceedings and measures that you are allowed to see (personal and eventual measures of which you have visibility permission).

HR - Configuration

The service allows to specify the procedures and applications that can be submitted through the service "HR - Requests"

HR - Operator

Management of the whole process for proceedings approval, from the analysis through validation, signature and protocol registration.

HR - Requests

Allows authorized users to enter a request for measures to be submitted to the "Personnel Office" service. The request must be submitted exclusively in electronic form through the online procedure.

HR - Requests - Operator

Management of the user request process: analysis of the request, indication of modification, validations and opinions, registration of the request.

Permissions Workflow

The service allows to define packages of permissions that can be applied to different groups of users. This allows to grant a series of permissions to a user without doing it manually for each permission, or to assign them to a group of users.

Manage Authorization Groups

This application allows the administration of authorization groups by delegated coordinators or certificate holders. These groups authorize groups of people to access and use services, as well as to be identified as recipients of specific services, permissions and communications.

Permissions Control Center

Centralized security governance suite for managing user access, defining functional profiles, and enforcing automated compliance rules across the organization

Control and supervision of authorizations

Centralized control and supervision of active permissions, security profiles, and automated access rules for all managed personnel

KnowledgeBase and FAQs

Get Started - Tutorial

This service is meant to be here for your first steps in the OpenStudio environment. We will guide you through some initial steps and settings configuration for your workspace!

OpenStudio support

The service allows the opening of tickets to receive support from the team of Openstudio

Trouble Ticketing

The service allows to submit internal support tickets to the structures that are enabled to manage and receive tickets.