Privacy Policy

(legal basis: legitimate interest (Article 6(1)(f) GDPR))

We process notification and communication data to respond to your inquiries via the contact form on our website, or your request to be contacted via social media and/or e-mail, as well as information you provide to us for any of the other purposes set forth in this privacy notice which we require to process your personal data in the context of running our business or to fulfil any accountability obligations.

For the purpose of communicating with you, we process the following data:

• First and last name
• Job title
• Professional contact details (e-mail address and telephone number)
• Work address (including company name and country)
• Any other information that you provide to us
• Date and time of contact

We will retain your personal data for this purpose until we have fulfilled your request, or until there is no further reason for follow-up on your e-mail. We will verify this regularly. If we have a standing partnership with you or with the company that you represent, we will retain your data until this relationship has lapsed or until retention thereof will no longer be necessary. 

To conduct our business effectively, we process data for analysis and evaluation purposes, which helps us improve our services, the application process and to better understand user needs where it comes to our website. We may engage processors to conduct such analysis on our behalf and any data shared is subject to strict data protection agreements to ensure compliance with the GDPR and safeguard your information.

(legal basis: legitimate interest (Article 6(1)(f) GDPR))

If you apply for a Demonstrator Project, we process the following personal data of the main and co-applicants needed to review and make a decision on the Demonstrator Project proposal and to manage Demonstrator Projects that were awarded co-funding:

• First and last name
• Work address (including company name and country)
• Professional contact details (e-mail address and work telephone number)
• Job title
• Other relevant qualifications for a Demonstrator Project
• Names of co-applicants or financiers

Oncode Accelerator retains and deletes your personal data in accordance with the retention periods stipulated in the Dutch Public Records Act.

1. For Demonstrator Project proposals that have been rejected, Oncode Accelerator is obliged to retain the relevant documentation (including the personal data contained therein) for five years from the date of the decision to reject the application.
2. For Demonstrator Project proposals that have been awarded, the retention period is ten years from the date of the decision to award the grant.

Oncode Accelerator is further obliged to permanently retain the key registration data of every proposal submitted to it for six years after the end of the Oncode Accelerator Program (14 July 2032). The key registration data include the names of the main applicant and co-applicants, the title of the proposal, the application and dossier number, the name and year of the funding and the decision on the proposal (awarded or rejected).

Our legitimate interest in processing this personal data lies in our need to properly evaluate applications, assess your eligibility for participation in a Demonstrator Project, ensure appropriate use of funding, to fulfil our obligations with regard to justification of the spending of funding, and maintain the integrity of our Demonstrator Project program. We believe this processing is necessary as we cannot properly assess applications or manage projects without processing these personal details. We have carefully balanced our interests against your rights and believe the processing is proportionate given the limited personal data we collect, the reasonable expectation that this data would be processed as part of an application process, and the measures we take to protect your data.

(legal basis: legitimate interest (Article 6(1)(f) GDPR))

We process the communication data of our stakeholders to inform them about the progress made in Demonstrator Projects and Oncode Accelerator activities related towards achieving program goals and milestones. To this end, we process the following data:

• First and last name
• Job title
• Professional contact details (e-mail address and telephone number)
• Work address (including company name and country)

We retain your personal data for this purpose for as long as you or your organisation remains involved in the Demonstrator Project and/or is a partner within our program, and you have not objected to receiving communications. We will process your personal data for this processing purpose until you inform us you no longer wish to receive communications, or your organization ends its involvement in the project(s) and/or program, unless another processing purposes also applies to the processing and the retention of your personal data is required for this purpose.

(legal basis: consent (Article 6(1)(a) GDPR))

If you subscribe to our mailing list, we process notification and communication data to send you newsletters on a regular basis to keep you informed about our activities, invite you to events and webinars and relevant news about out program's progress.  

For this purpose, we process the following data:

• (professional) E-mail address
• First and last name
• Communication preferences
• Subscription date and time

We retain personal data relating to your mailing list subscription data for this purpose until you unsubscribe. 

(legal basis: consent (Article 6(1)(a) GDPR), and legitimate interest (Article 6(1)(f) GDPR))

We process personal data that you provide when registering for our events and webinars through the relevant registration form and information that you provide during our event(s) and/or webinar(s). The types of personal data that we process will vary per webinar or event (e.g. difference between physical and non-physical events, events with or without lunch, etc.). 

We have determined that this processing is necessary for our legitimate interests in organizing and managing events, providing relevant content to our professional audience, and maintaining effective communications, while ensuring these interests are balanced against your rights and freedoms. This information concerns:

• First and last name
• Company name
• Job title
• Work sector
• Country
• Email address
• Photo / Video consent
• Telephone number (optional)
• Dietary restrictions (optional, depending on the type of event)
• Communication preferences (optional)

Your personal data will be retained for this processing purpose until the event or webinar has taken place, after which it will be deleted unless you have explicitly consented to further processing or if we process your personal data for another purpose in addition to this one. If you have given Oncode Accelerator consent to keep your communication data, your contact preferences for future event communications are retained until you withdraw your consent or unsubscribe from our communications. 

If you however agree to be informed about other events, we will retain your personal data for our mailing list until you withdraw that consent. 

(legal basis: legitimate interest (article 6(1)(f) GDPR) 

If you agree to participate in the creation of media content (for instance, you are a speaker during an event, presenter of a webinar or you are interviewed/photographed for an article or podcast), we will Process Personal Data pertaining to you to hold on- and offline events, making available (internally and/or externally) podcasts and/or webinars and/or video recordings and/or interviews and/or presentation decks and to create marketing and communication materials for Oncode Accelerator as described in the Oncode Accelerator Media Release consent form that you are required to sign prior to the participation. For this purpose, we process the following data:

• First and last name
• Your job title
• Your employer
• Your professional contact details
• Your voice in case of recordings
• A resume if you provide us with a speaker biography
• The content of your speaking event/webinar or interview, including your opinions
• Your image, both in form of a photo and video

(legal basis: Explicit consent (article 6(1)(a) GDPR and article 9(2)(a) GDPR)

Any photo you provide to Oncode Accelerator as a speaker or allow us to take during an event/interview, as well as any recordings we make of any presentation you give on behalf of Oncode Accelerator, may contain personal data concerning health (e.g., if you wear glasses), religion (e.g., if you wear a hijab or any other outing of your religious beliefs) or your ethnicity. We process such personal data based on your explicit consent. 

Retention period

We retain your personal data for this purpose until the media content you provided to us is no longer relevant. We will assess regularly whether the content is still relevant. If you grant your consent, you can withdraw it at any time without having to say why and without any adverse consequences. You can contact marcom@oncodeaccelerator.nl in this regard. If, by that time, your data and media content have already been published in the public domain, Oncode Accelerator will cease using the media content, including your data, and will delete it from our own channels.
 

(legal basis: consent (Article 6(1)(a) GDPR) for non-essential cookies; legitimate interest (Article 6(1)(f) GDPR) for essential cookies))

For a complete and up-to-date list of cookies we use on our website, including their purpose, the data that they collect and duration that they are stored on your device, please click here. We use both essential and non-essential cookies on our website. We use essential cookies to make our website function and to provide user-friendliness. Because of this, we do not need to obtain your consent for the use of these cookies. We have carried out a legitimate interest assessment for essential cookies. Our legitimate interest lies in ensuring basic website functionality and security. This processing is necessary as the website cannot function properly without these cookies. 

Non-essential cookies, which help us improve your experience or provide personalized content, are always optional will only be placed with your explicit consent. We also use cookies to perform an analysis of the use of our website (web statistics and analytics) in order to fine-tune our website further to the need of our users. For the placing of these cookies, we similarly ask your consent.  

You can manage your cookie preferences at any time through our cookie settings or withdraw your consent for the use of non-essential cookies by cleaning your browser via the browser settings. 

(legal basis: consent (article 6(1)(a) GDPR))

If you apply for a job at Oncode Accelerator, you agree to the processing of your personal data for the application process. We process personal data as provided by you to evaluate your application and to recruit new staff.

For this purpose, we will process the following personal data:

• First and last name
• Your (personal) contact details 
• Your personal address 
• Your date of birth 
• Your resume, which will contain – in general – at least your educational background and information on previous employment 
• The names and contact details of any persons you list as references
• Any other information you include in either your resume or your application cover letter or in other contact with Oncode Accelerator

We will never ask you to share any special categories of personal data with us in the light of an application process. We however recognize that such data may be part of your CV, accompanying letter or other information that you submit to us, such as data revealing racial or ethnic origin (e.g. via a picture), religious or philosophical beliefs, personal data concerning health, political opinions or trade union membership. In such case, we process your sensitive personal data based on your consent by making available such to us. 

If you provide us with a link to any online profile, including but not limited to LinkedIn, you consent to us reviewing that profile. If you do not agree to such processing of the information on your online profile, please do not include a reference thereto in your application. 

We will retain your personal data for a period of four weeks after the end of the application procedure. If we believe that will have a job opportunity coming up in the near future for which you will be a good fit, we may ask your consent to retain your personal data for a longer period of time. 

If you apply for a job with us via LinkedIn, we process your personal data as available on your LinkedIn profile. This may include the processing of special categories of personal data such as those listed above. We process such personal data based on your consent by making available your LinkedIn profile to us. We always offer you the possibility to apply for a job with us in another way, such as by e-mail. Your choice for the way of filing your job application will not adversely affect you. 

(legal basis: legitimate interest (Article 6(1)(f) GDPR))

Where necessary, we shall also process any personal data related to Oncode Accelerator project applications where these personal data are relevant with respect to objection procedures, appeals and complaints against decisions by Oncode Accelerator pertaining to applications or other actions or decisions by Oncode Accelerator. We may also process other personal data pertaining to you that we hold for any of the other processing purposes as set forth in this privacy notices for legal purposes. 

We process this personal data for the purpose of protecting our interest during legal procedures and to handle legal disputes, exercise and defend our rights. In this case, we will retain your personal data until the dispute has been finalized (which means that the decision of any court or administrative body that has decided the case in highest instance has become final and is no longer open for appeal or objection) or until we do not require retention thereof anymore under the terms of our liability insurance or to honour any agreement we have with you pertaining to closure of the dispute between us, whatever is longer.