Turnapp

Turnapp is a comprehensive workforce management software designed to simplify and automate employee shift scheduling, attendance tracking, and time tracking for modern businesses. The platform addresses the common challenges of managing operational teams, particularly in industries like hospitality, retail, and services, where shift variability and last-minute changes are frequent. By centralizing all personnel management tasks into one intuitive interface, Turnapp eliminates the need for fragmented tools such as spreadsheets, chat messages, and paper timesheets.

The software is built for businesses of all sizes, from small teams of five employees to larger organizations with up to fifty staff members spread across multiple locations. Turnapp is particularly well-suited for restaurants, bars, hotels, cooperatives, and businesses with multiple sites that require a reliable and flexible solution to manage their workforce efficiently. The platform offers a complete suite of features including shift scheduling with drag-and-drop functionality, smart attendance tracking via smartphone GPS or NFC badges, absence management with digital approval workflows, and real-time updates accessible from any device.

Turnapp's core value proposition lies in its ability to significantly reduce administrative workload, improve organizational efficiency, and increase overall team productivity. The software claims a 40% reduction in time spent on scheduling and attendance management, with an average setup time of just ten minutes. By automating repetitive tasks, enforcing compliance with labor contracts and hour constraints, and providing transparent communication channels between managers and employees, Turnapp helps businesses close their weekly schedules without reconstructing everything from scattered chats and spreadsheets. The platform is available in multiple languages, including Italian and English, and offers a guided configuration process with no credit card required for the free trial.

Shift Planning and Scheduling

Turnapp provides a powerful yet intuitive shift planning module that allows managers to create weekly or monthly calendars using simple drag-and-drop functionality. Users can assign shifts to individual employees, visualize coverage across all roles, and instantly identify potential overlaps or gaps in staffing. The system supports duplicating existing weeks, creating reusable templates, and moving shifts to cover recurring gaps without rewriting everything manually. An intelligent algorithm automatically respects labor contracts, hourly constraints, and employee preferences, ensuring fair distribution of shifts across the team. Managers can publish the entire weekly schedule with a single click, and any changes are instantly reflected in the system.

Smart Time Tracking and Attendance

The platform offers flexible time tracking options to suit different operational environments. Employees can clock in and out using their smartphones with GPS verification and geofencing capabilities, which creates virtual perimeters around the workplace to ensure accurate location-based attendance. Alternatively, teams can use physical NFC or RFID badges for central access control and time recording. The system supports offline functionality, allowing timestamps to be recorded even without an internet connection and synced later. All attendance data, including overtime and late arrivals, is visible to managers in real time through a centralized dashboard, reducing disputes and ensuring accurate payroll processing.

Absence and Leave Management

Turnapp digitizes the entire absence management process, replacing paper forms and email chains with a streamlined digital workflow. Employees can submit requests for vacation, personal leave, or shift swaps directly from their mobile app. These requests are sent as push notifications to managers, who can approve or reject them with a single tap. All requests are tracked and organized within the system, providing a complete audit trail for compliance purposes. The platform also supports automatic approval workflows based on predefined rules, ensuring that leave policies are consistently applied across the organization.

Real-Time Notifications and Team Communication

The platform keeps everyone informed through automatic push notifications and in-app alerts. When new schedules are published, shifts are modified, or leave requests are approved, both managers and employees receive immediate updates on their devices. This eliminates the need for manual communication via messaging apps or phone calls, reducing confusion and missed information. Employees can view their upcoming shifts, request changes, and communicate availability directly through the mobile app. This transparent communication channel ensures that the entire team stays aligned, especially in fast-paced environments where last-minute adjustments are common.

Restaurants and Bars

Restaurants and bars face unique scheduling challenges, including split shifts, part-time employees, and fluctuating weekend demand. Turnapp addresses these needs by allowing managers to create complex shift patterns that accommodate varying opening hours and customer traffic. The drag-and-drop interface makes it easy to adjust schedules on the fly when a staff member calls in sick or a reservation changes. Employees can swap shifts or request time off through the app, reducing the administrative burden on managers. The time tracking feature ensures that tipped employees and hourly workers are accurately compensated for every minute worked, including overtime during peak periods.

Hotels and Hospitality

Hotels require round-the-clock coverage across multiple departments, including reception, housekeeping, and food service. Turnapp enables managers to coordinate 24/7 shift schedules, including night shifts and holiday rotations, ensuring that every department has adequate staffing at all times. The multi-reparto (multi-department) functionality allows different teams to be managed within the same platform, providing a unified view of the entire workforce. The GPS-based time tracking is particularly useful for housekeeping staff who move between different areas of the property, ensuring accurate attendance recording regardless of location.

Cooperatives and Service Organizations

Cooperatives and service organizations often manage employees who work across multiple sites or in the field. Turnapp supports multi-location operations by allowing managers to assign employees to different work sites and track their attendance using GPS geofencing. This ensures that field workers are clocking in from the correct locations, which is critical for client billing and compliance purposes. The platform also provides detailed reports that can be shared with clients to verify service delivery times. The digital leave management system simplifies the coordination of vacation schedules across a distributed team, reducing conflicts and ensuring adequate coverage.

Small to Medium Offices

Even traditional office environments benefit from Turnapp's streamlined approach to workforce management. Office managers can use the platform to organize regular work schedules, manage vacation and sick leave requests, and track employee attendance without relying on manual spreadsheets. The integration with payroll systems and export capabilities make it easy to provide accurate data to accountants or HR consultants. The platform's anagrafica (employee registry) feature stores all essential employee information, including contracts, documents, and skills, in one centralized location. This reduces administrative overhead and ensures that compliance requirements are met without extra effort.

How long does it take to set up Turnapp?

Turnapp is designed for rapid deployment, with an average setup time of approximately ten minutes. The platform offers a guided configuration process that walks new users through the essential steps, including creating employee profiles, setting up shift templates, and configuring time tracking preferences. No credit card is required to start the free trial, and customer support is included to assist with any questions during the setup phase.

Can employees clock in and out without an internet connection?

Yes, Turnapp supports offline time tracking functionality. Employees can record their attendance using the mobile app even when there is no active internet connection. The timestamps are stored locally on the device and automatically synchronized with the central system once a connection is restored. This feature is particularly useful for businesses in areas with unreliable connectivity or for employees working in remote locations.

Is Turnapp suitable for businesses with fewer than ten employees?

Absolutely. Turnapp is designed to be scalable and user-friendly for teams of all sizes, including small businesses with just five employees. The platform's intuitive interface and straightforward setup process make it accessible to organizations without dedicated HR or IT departments. Small teams can quickly benefit from automated scheduling, digital time tracking, and streamlined leave management without the complexity of enterprise-level software.

How does Turnapp handle labor contract compliance?

Turnapp includes an intelligent algorithm that automatically respects labor contracts, hourly constraints, and employee preferences when generating schedules. Managers can input specific rules, such as maximum working hours per week, mandatory rest periods, and overtime regulations, and the system will flag or prevent violations. This feature helps businesses stay compliant with local labor laws and collective bargaining agreements, reducing the risk of disputes or penalties.

Turnapp offers a free trial with no credit card required, allowing businesses to explore all features before committing. The platform provides a guided configuration process and includes customer support during the trial period. For specific pricing plans, including tiered subscriptions based on team size and feature requirements, interested businesses are encouraged to contact the Turnapp sales team or request a personalized demo. The company emphasizes transparent pricing with no hidden fees, and all plans include access to core features such as shift scheduling, time tracking, absence management, and real-time notifications.