Plan Your Event
Plan Your Next Gathering in Hampton
The Hampton Roads Convention Center / Legends Global sales team is committed to delivering seamless events for every customer, every time. Our dedicated Sales Department, led by Director of Sales and Community Outreach, Samantha Snead, knows exactly what it takes to produce a successful event and is here to make the entire process easy and enjoyable for you, your attendees, and exhibitors. When you book an event in Hampton, our staff takes care of every detail.
For more information, call 757-315-1610 or email us.
HRCC Sales Team
Sales
Samantha Snead
Director of Sales & Community Engagement
Sales
Victoria Rodrigues
Senior Sales & Marketing Manager
Sales
Venessa Johnson
Sales Manager
Meeting Planner Tools
Our Event Services Department’s goal is to ensure that your event is a memorable and successful occasion that exceeds your expectations. After confirming your event, an event manager will serve as your primary point of contact and liaison for all facility related services. Your event manager will be happy to assist you with any documents, logistics or planning connected with your occasion.
Get started with a little help from our expert staff:
Technical Specifications
The Hampton Roads Convention Center’s impressive capabilities range from high-tech connectivity to practical things like tractor-trailer access to the exhibit hall floor. Click on the images below to see more or download the PDFs.
Download floor plans
- Pre-function area: 14,000 square feet
- General session seating for ten to 10,000
- Meeting spaces: 35
- Exhibit halls: Three
- Hall One: 27,360 square feet
- Hall Two: 34,200 square feet
- Hall Three: 41,040 square feet
- Exhibit hall ceiling height: 30 feet
- Exhibit hall elephant doors: Three
- Number of floors: Two
- Floor load: 300 pounds/square foot
- Number of loading dock bays: 11
- Concession doors: Three
- Onsite parking spaces (free): 4,000
Connectivity Capabilities
- Data ports in meeting rooms and exhibit halls
- Connectivity throughout all pre-function spaces
- LCD computer monitors throughout the building for wayfaring
Technical Notes
- CAT 5e installed throughout the facility
- Wireless Internet available throughout the facility
- Internal LAN network connection with 10meg download/3meg upload capability
- Individualized and dedicated client telephone service
Hotel Rooms
- Within walking distance: 1,600
- Within surrounding business district: 2,324
- Total number citywide: 2,500
The Hampton Convention & Visitor Bureau provides sales and marketing services for the Hampton Roads Convention Center. In addition to HRCC support, we are pleased to offer customized group services as you plan your next gathering in Hampton.
Hampton CVB Services include:
- Site inspection tours of convention facilities and hotels
- Coordinated proposals for multi-hotel meetings
- Online services directory listing vendors, entertainers, caterers, etc.
- Pre-printed delegate name badges
- Spouse tours and planning assistance for delegate outings
- Convention registration assistance
- Visual images to use on collateral materials
- On-site visitor information booth
- Greeting from a city leader and a personal welcome for groups
Hampton 3D Tour
View 3D Tour
Planning Tools
These handy resources to make your planning easy.
Hampton Locator Map
An excellent tool for familiarizing your attendees with their convention city. These maps can be tailored to fit your specific needs.
Hampton Rack Brochure
This colorful piece is a summary of Hampton’s attractions and where to find them.
Local Vendor Directory
A list of vendors who provide a variety of meeting services that will assist you plan a successful event in Hampton. While their inclusion does not constitute endorsement by the Hampton Convention & Visitor Bureau, we are confident the vendors listed will meet your needs.
Publicize Your Event
The Hampton Convention & Visitor Bureau’s media team is pleased to provide marketing and media resources and tips to assist with the promotion of your event.
Let your True Voice Be Heard
The Hampton Roads Convention Center has partnered with Encore Global, one of the leading audiovisual companies in the meetings and events industries, to ensure your message is delivered with clarity and fidelity in every setting, from intimate seminars to elaborate stage productions.
Encore Global offers the largest pool of experienced audiovisual professionals in the industry, with capabilities that include audio, video, lighting and a wide variety of conference equipment. The costs for supplemental equipment may vary based on quantity and availability. Several package options are available and your HRCC event manager will be happy to discuss them with you.
Encore Global
Rep: Lee Heft
(757) 715-3420
www.encoreglobal.com
Video
Multi-media projection, plasma screens, replay systems, cameras and more to keep your images crisp.
Audio
Clean, even-sounding equipment offers maximum impact through speaker systems that don’t appear intrusive in the corporate environment.
Computer Systems
Encore Global can up your computers, from a single notebook to a network across multiple rooms, and manage presentation visuals through high-speed Web links or on-site cyber cafes.
Video & Recording
Make a professional recording of your event to be distributed on CD-ROM or live broadcast.
Staging
Encore Global can supply everything you need to create a professional environment on stage, from stage sets to computerized teleprompter systems.
Lighting
A well-lit presenter carries a more impressive presence. Encore Global’s imaginatively lit sets can create the desired drama and anticipation.
Conference Equipment
With the same care as they exercise with high-tech systems, Encore Global can install whiteboards, flipcharts, podiums, video monitors and more in general session rooms.
Book Your Event
The first step is to submit an RFP form or to send your event information to info@thehrcc.com. Once an RFP form is submitted, an account executive will work with you to book your space and construct the foundation of your event. To learn more about the process of booking an event, rental rates and floor plans at The Hampton Roads Convention Center, contact our Sales team 757-315-1610.
Frequently Asked Questions
While our website is an invaluable resource for information about the Hampton Roads Convention Center, sometimes you just want a quick answer to your question. You can use this handy list of frequently asked questions to get an overview of the center’s capabilities and policies as well as to learn about Hampton and the rest of Coastal Virginia. If you don’t find the information you need here or on our website, please contact us by phone or email.
Is the Hampton Roads Convention Center environmentally friendly and a Green facility?
The HRCC is committed to searching for ways to be an Earth-friendly steward and work together with our community to improve Hampton, Virginia’s environmental profile. We progressively strive to be as “Green” as possible and we are committed to reducing our environmental impact by persistently looking for efficiencies and greener practices in our day-to-day operations. At the HRCC, we actively encourage recycling and overall waste reduction. Our water features recycle the water that is utilized; our large windows provide natural lighting; our restrooms feature motion-sensors on all toilets; and, we utilize “green” cleaners and products.
What is there for my convention delegates to do in Hampton?
Within immediate proximity of the Hampton Roads Convention Center, visitors can enjoy an array of shops and restaurants at Peninsula Town Center and the Power Plant of Hampton Roads. The exciting variety of dining and retail in both districts are complimented by world-class attractions like Fort Monroe, harbor tours on the Miss Hampton II, the Virginia Air & Space Center, Hampton History Museum, Hampton Carousel, nature preserves ideal for hiking, walking and biking, and historic Hampton University. There are two golf courses (with clubs available for rent) located just five minutes away. Paradise Ocean Club stays jumping during the late spring and summer with live music by national recording artists, special events, private cabana rentals, private beach and more. Hampton is located at the center of Coastal Virginia, so your guests will enjoy a bounty of adventure and entertainment. Purchase a Sea to Stars Ticket at the Hampton Visitor Center that will allow you to visit four attractions at one low price.
Is it easy to get to the Hampton Roads Convention Center?
The Hampton Roads Convention Center is located in the center of the Hampton Roads, or Coastal Virginia, region. Hampton is conveniently accessible to I-95 via I-64, and the convention center is located at the cross roads of I-64 and I-664. Hampton is accessible by two international airports, Norfolk (ORF) and Newport News/Williamsburg (PHF) and is located within a brief drive of AMTRAK service.
Is there a fee to park at the Hampton Roads Convention Center?
There are 4,000 free parking spaces at the Hampton Roads Convention Center.
If I require a block of hotel rooms for my conference or convention, is there assistance available to help identify a hotel that will meet my needs?
For events requiring a block of 50 or more hotel rooms, the Hampton Convention & Visitor Bureau sales team will assist you by distributing your event information to Hampton hoteliers and collecting availability and room rates on your behalf. They can also assist you by providing customized group services based on the unique needs of your group event.
What role does the Event Manager serve in the success of my event?
The Event Manager will contact you as soon as assigned and will remain your primary client liaison through the conclusion of your event. The major function of your Event Manager is to gather all event information and disseminate that information to our in-house operating departments.