How to Use the Let’s Camp Dashboard and Availability Calendar

The dashboard is the central hub of your Let’s Camp system, providing staff with a comprehensive view of your campground’s availability, bookings, and daily operations. When employees log into Let’s Camp, they’ll land directly on this dashboard page, giving them immediate access to the most important information needed to manage your campground effectively.

Understanding the Availability Calendar

Calendar Layout and Navigation

The availability calendar displays as a grid with:

  • Site numbers listed vertically down the left side
  • Dates running horizontally across the top
  • Today’s date positioned near the center-right for easy reference

By default, all your sites are visible in this grid, allowing you to see booking status across your entire campground at a glance.

Color-Coded Booking Status

The calendar uses intuitive color coding to help you quickly assess booking status:

Red Bookings: Indicate reservations with outstanding balances or amounts due. These require immediate attention for payment collection.

Teal Bookings: Show upcoming reservations that are fully paid with no outstanding balance. These bookings are ready for arrival.

Lock Icons: Appear on bookings where guests have paid a site lock fee, preventing staff from moving these reservations to different sites.

Interacting with Bookings

Viewing Booking Details: Double-click any booking on the calendar to open a popup with essential booking information. From this popup, you can:

  • Review basic booking details
  • Click “Open Booking” for comprehensive information and editing options
  • Close the popup to return to the calendar view

Moving Bookings: The calendar allows drag-and-drop functionality for flexible site management:

  1. Click on a booking to highlight and select it
  2. Drag the booking to an available site
  3. Confirm the move when prompted
  4. Choose whether to send an update email to the guest

Email Notifications: When moving bookings, you have the option to skip sending update emails to guests. This is particularly useful when making multiple moves simultaneously and you don’t want to overwhelm guests with notifications.

Using Calendar Filters

Site Type Filtering

When managing larger campgrounds with numerous sites, filters help you focus on specific areas:

Site Types: If you’ve configured different site types, you can filter to show only specific categories, making it easier to manage availability within particular sections of your campground.

Accommodation Types: Filter by what the sites accommodate:

  • RV and tent sites
  • Cabins and lodging
  • Parking areas
  • Other accommodation types

Service-Based Filtering

Utility Services: Filter sites by available services such as:

  • Water connections
  • Electrical hookups
  • Sewer connections
  • Full service sites (all utilities)

This filtering helps you quickly identify sites that meet specific guest requirements.

Administrative Options

Admin-Only Sites: Some campgrounds maintain sites that only administrators can book. Use the “Exclude Admin Only” filter to:

  • Show all sites available for general booking
  • Hide restricted sites from the view
  • Focus on publicly bookable inventory

Date Navigation

Future Planning: Use the date jump feature to:

  • View availability weeks or months in advance
  • Plan for busy seasons
  • Check long-term availability patterns

Daily Operations: Check-ins and Check-outs

Arrivals and Departures Overview

Below the availability calendar, you’ll find a comprehensive list of the day’s activities, including:

Check-in Information:

  • Guest names and assigned sites
  • Purchased add-ons and extras
  • Outstanding payment amounts
  • Special requirements or notes

Check-out Details:

  • Departing guests and their sites
  • Final payment status
  • Any additional charges

Maintenance Coordination

PDF Generation: The dashboard includes a valuable feature for coordinating with maintenance teams:

  1. Click the “Download PDF” button
  2. Generate a formatted report of all check-ins and check-outs
  3. Print and distribute to maintenance staff
  4. Ensure proper site preparation and cleaning schedules

Custom Date Selection: You can generate reports for different dates by:

  • Selecting specific dates from the date picker
  • Planning ahead for busy periods
  • Reviewing past activity when needed

Best Practices for Dashboard Use

Daily Routine: Start each day by reviewing:

  • Outstanding balances (red bookings)
  • Today’s arrivals and departures
  • Any site moves that might be needed

Proactive Management: Use filters to:

  • Anticipate guest needs based on site requirements
  • Optimize site assignments for operational efficiency
  • Plan maintenance schedules around availability

Communication: When moving bookings:

  • Consider guest preferences and reasons for requests
  • Decide whether immediate email notification is appropriate
  • Document any special arrangements or promises made to guests

Maintenance Coordination: Regularly generate and distribute PDF reports to ensure:

  • Sites are properly prepared for incoming guests
  • Cleaning schedules align with check-out times
  • Maintenance issues are addressed promptly

Conclusion

The Let’s Camp dashboard provides campground staff with powerful tools for managing daily operations efficiently. The combination of visual calendar management, filtering options, and operational reporting creates a comprehensive system for handling reservations, optimizing site usage, and coordinating with support teams. By mastering these dashboard features, staff can ensure smooth operations while providing excellent service to guests.

This field is for validation purposes and should be left unchanged.