Please be aware that this event is in-person only, US Only. Ensure that you register only if you can guarantee the attendance of at least one team member who will be physically present at the hackathon to showcase your demo live.

DATES:

October 11-13

ELIGIBILITY:

Who Can Participate:

Eligible Individuals/Participants: Individuals at least 18 years or older.
Teams: Groups of 1-7 eligible individuals can participate together.
Entrants: Both individuals and teams can participate in the Hackathon.
This is a U.S. Only event.

Registration Disclaimer

We strive to create an inclusive environment for all participants. Registration is generally on a first-come, first-served basis. However, we reserve the right to review registrations to ensure they align with the event's advertised participant profile and goals. This helps us maintain the intended focus and quality of the hackathon experience for all attendees.

Participation Rules:

Teams must have a Representative authorized to submit the team's entry.
An Eligible Individual can participate in multiple teams or enter as an individual.

Who Cannot Participate:

Any individuals involved with organizing or promoting the Hackathon.
People or organizations located in countries or territories where US law prohibits participation or receiving prizes are not eligible.
Immediate family and household members of ineligible individuals or organizations are also not eligible to participate.

Note: Immediate family members include spouses, children, parents, and siblings.

NOTE: Participants retain intellectual property ownership of all work produced during the hackathon. This includes software, prototypes, ideas, and any documentation created as part of the event. The hackathon organizers and sponsors do not claim any rights over participant submissions, except as otherwise agreed upon in writing between participants and said parties."

Judging Criteria

User Experience / User Interface
Assessing the ease of use and aesthetics of your project. Does it effectively accomplish its intended purpose in a user-friendly and approachable manner? 

Originality / Uniqueness
Determining whether your project is a novel idea or if similar ones have been executed before. 

Technicality
Evaluating the complexity of the problem you are solving, including the number of components involved. Did you develop it in an efficient manner, or did you add too many unnecessary components? Is your code well-structured and clean?

Practicality
Assessing the practicality and potential appeal of your project to its intended audience. Does it have business value and potential for growth and mass adoption?

Wow Factor
Additional points will be given for any exceptional aspects of your project not covered by the above criteria.

Judging: 1/5 (5 being highest)

SUBMISSION REQUIREMENTS

1. All submissions must be made by 3:00pm, October 13 on the DevPost platform (this platform)

2. All submissions must make use of at least one of LlamaIndex's tools

3. All submissions and demos must include a working (coded) prototype (mobile or software application, website, etc.). No slideware permitted.

4. All submissions must be demoed live to the judge panel between 4pm and 6pm on October 13th.

5. All submissions must keep to the 3-minute time parameters outlined for demos.

7. Submissions may not contain any copyrighted elements other than elements owned by the entrant.

Judging: 1/5 (5 being highest)

CODE OF CONDUCT:

The purpose of this code of conduct is to create a safe and welcoming environment for all participants attending the in-person hackathon event. All participants are expected to abide by this code of conduct.

Respectful Behavior

All participants must treat each other with respect and consideration. Harassment, discrimination, or any form of abusive behavior towards another participant will not be tolerated. This includes verbal, physical, or written attacks, or any behavior that makes another participant feel unsafe or uncomfortable.

Inclusive Language

All participants must use inclusive language and avoid any language that is offensive or exclusionary. This includes, but is not limited to, language that is discriminatory towards race, gender, sexuality, or disability.

No Alcohol or Drug Use

No alcohol or drugs are allowed on the premises of the in-person hackathon. Participants who are under the influence of drugs or alcohol will not be allowed to participate.

Privacy and Security

Participants are expected to respect each other’s privacy and security. This includes not sharing personal information without the consent of the individual and not hacking or accessing data that is not intended for public consumption.

Safety

Participants are expected to abide by all safety rules and regulations outlined by the in-person hackathon organizers. Any behavior that puts oneself or others in danger will not be tolerated.

Reporting

If any participant witnesses or experiences any behavior that violates this code of conduct, they should report it immediately to the in-person hackathon organizers. The organizers will take appropriate action to address the issue and ensure the safety of all participants.

Consequences for Violations

Any participant who violates this code of conduct will be subject to immediate removal from the in-person hackathon event. The organizers reserve the right to determine the appropriate consequences for any violations.

Acknowledgment and Agreement

All participants attending the in-person hackathon event are expected to read and abide by this code of conduct. By attending the event, participants acknowledge and agree to follow this code of conduct.

Additional Information on Disclosure:

We share registration emails with our partners who are instrumental in supporting this event. If you prefer not to share your email with our partners, please opt out by ticking the box below. Otherwise, we thank you for your cooperation and look forward to seeing you at the event!"

Further, all partners are required to have an opt-out on any communication they send to you.

Should you need any assistance opting out, please email mark@futureproofsv.com and we'll make sure you're successfully off the list.

IMPORTANT DISCLAIMER:

Eligibility for Cash Prizes:

U.S. Residency Requirement: The cash prizes associated with the LlamaIndex RAG Hackathon are exclusively available to participants who are legal residents of the United States. IF international participants who join for the experience, networking, and learning opportunities; PLEASE NOTE: they are not eligible for cash prizes unless they meet U.S. residency requirements.
Proof of Residency: Winners of cash prizes will be required to provide proof of legal residency in the U.S. This may include, but is not limited to, government-issued identification, proof of address, or other relevant documentation as requested by the hackathon organizers.
Tax Compliance: All prize recipients are responsible for any taxes, customs, duties, or other fees associated with receiving the prize. We advise all participants to consult with a tax professional to understand any potential tax implications in their jurisdiction.

Legal Disclaimer:

All participants are required to comply with the local laws and regulations of their respective countries. LlamaIndex RAG Hackathon organizers are not responsible for any legal implications that may arise in your country of residence as a result of participating in this hackathon or receiving a prize.

Verification and Disqualification:

Hackathon organizers reserve the right to verify the eligibility of winners. Failure to comply with the eligibility criteria, or providing false or misleading information, may result in disqualification and forfeiture of any prizes.

Questions and Clarifications:

For any questions or clarifications regarding the eligibility criteria and rules, please contact us at mark@futureproofsv.com

HACKATHON PRIVACY POLICY

## Collection of Information

We collect personal information from hackathon participants, including but not limited to:

* Full name

* Email address

* Phone number

* Educational background

* Professional experience

* Project submissions

* Hackathon registration information

* Hackathon submission information

## Use of Information

We use the collected information for the following purposes:

* Facilitating hackathon participation

* Communicating with participants

* Evaluating and judging submissions

* Awarding prizes

* Analyzing participation data to improve future events

## Sharing of Information

By participating in our hackathon, you consent to the sharing of your information with:

* Event organizers: Full access to all collected information

* Judges: Access limited to submission information and participant names

* Sponsors: Access to all information provided during the registration process

You may opt out of sharing your information with sponsors by contacting us at info@futureproofsv.com.

## Data Retention

We retain your personal data for up to 3 years after the event, unless you request deletion or it is no longer necessary for the purposes outlined in this policy.

## Your Rights

You have the right to:

* Access your personal information

* Correct inaccuracies in your data

* Request deletion of your data

* Withdraw your consent at any time

To exercise these rights, please contact us at info@futureproofsv.com.

## Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any significant changes via email.

## Consent

By participating in our hackathon, you consent to the collection, use, and sharing of your information as described in this policy. If you do not agree with these terms, please do not participate in the event.

## Contact Information

For any privacy-related inquiries, please contact our Privacy Officer at info@futureproofsv.com.

## Age Restrictions

Participants must be at least 18 years old or have parental consent to participate in the hackathon.