ProService Hawaii offers a bundled multi-state HR solution for Hawaii-based employers. Whether you want to have a remote worker on the mainland or open an entirely new operation, ProService Hawaii can offer a complete solution for both your Hawaii and mainland employees in all 50 states – wherever they live and work.

ProService Hawaii offers a streamlined HR solution whether you're expanding your business outside of Hawaii or just want the flexibility of remote workers on the continent. When you leverage our Professional Employer Organization (PEO) model, you'll get all the critical HR components you need to expand your business across the country from one Hawaii-based HR partner.

Our one-stop HR solution for out-of-state employees:

• Payroll & Payroll Tax Administration: ProService Hawaii processes payroll just like we do for your Hawaii-based employees, applying state-specific withholdings and deductions and filing your quarterly payroll taxes (FICA, FUTA, SUTA) in every state where you have employees.
• Healthcare & Voluntary Benefits: Non-Hawaii employees can access consistent, high-quality health coverage through a premier national health plan carrier, with access to doctors and specialists wherever they live and work. The voluntary benefits available to your Hawaii team are also available to your out-of-state employees, including 401(k) retirement plans, flexible savings accounts, group term life insurance, and more.
• Workers' Compensation: ProService provides workers' compensation coverage in the 46 states that allow private insurers to offer coverage.
• Paid Family and Medical Leave (PFML): As more states add PFML programs, keeping up can be complex. When you work with ProService, contributions are calculated and remitted as part of your regular payroll process.
• Employment Practices Liability Insurance (EPLI): EPLI is included in our bundled offering to protect your business from employment-related claims, wherever you have employees.
• HR Policies & Employee Handbooks: Our HR consultants review and update your employee handbooks with state-specific addendums, annual policy updates, and compliance cheat sheets to keep your business current with state laws and your employees informed.
• State Registration Support: When you hire in a client reporting state, our multi-state experts will guide you so you're not figuring it out alone.

If you're a Hawaii-based company, we're here to support you! To leverage our out-of-state services, you must have a base of operations here in Hawaii, where at least 50% of your workforce is in Hawaii.

• If you're a current client, simply talk to your day-to-day contact at ProService Hawaii to get the ball rolling, or to learn more.
• If you're not a client with us, we'd love to learn how we can support your Hawaii-based team, and your mainland operations. Schedule a free HR consultation to talk to our business development team, or call us directly at (808) 394-8878. Note: Our company's focus is on supporting Hawaii companies. To work with us, you must have a base of operations here in Hawaii. 

Working with an HR partner that uses a PEO (professional employer organization) model can significantly cut down on the complexity of managing out-of-state remote workers and employees across state lines. Here's why:

• All payroll reporting responsibilities are handled in every state where you have employees
• In 27 states, you can skip the state registration process entirely when you work with a PEO
• Nationwide health plans are easier to offer uniformly across your entire team
• Workers' comp coverage is available in 46 states with pay-as-you-go billing

A PEO provides state specialists to answer state-specific questions and keep your handbooks and policies current as laws change

If your business operates in 23 states known as “client reporting states,” you must register your business with various state agencies before ProService Hawaii can set up your mainland employee for payroll, benefits, workers' comp, and more. As your HR partner, we can provide the links and helpful resources to point you in the right direction, but we will not be able to register your business for you. We recommend you consult with your CPA and other legal advisors if you're thinking of doing business (or having employees) in client reporting states. Once you've registered your business and opened the required tax accounts, ProService can take it from there.

As part of our HR solution, employees nationwide can access consistent, high-quality health coverage through a premier national health plan carrier, with access to doctors and specialists in the areas where they live and work.

You must get coverage from the state-run fund in four states.

Regarding workers’ compensation, ProService can provide your business with coverage through our national policies program. We can provide workers’ compensation in the 46 states that allow private insurers to offer coverage. Four states have monopolistic coverage: Ohio, North Dakota, Washington, and Wyoming. This means private insurers cannot provide coverage, and the only option to get a policy is to go directly through the state-run fund.

If you work in certain industries, ProService will need extra information about your business.

All businesses that utilize our HR solution for mainland employees will be required to fill out a 2-page workers’ compensation questionnaire that will help us gather details needed to underwrite a policy–in addition to providing a 5-year loss run report. However, ProService will need to collect additional information about your mainland operations for companies that work in certain industries.

These industries include construction, roofing, road paving, asbestos work, cement manufacturing, iron/steel fabrication, farming, tree trimming, tree removal, slaughtering, food processing, meat processing, nursing homes, emergency services, trucking operations, warehouses, clothing manufacturing or radio/tv broadcasting.

ProService Hawaii is the only locally-based HR service provider that offers a bundled HR solution for both Hawaii employees and mainland workers. We are committed to Hawaii-based employers–wherever their employees live and work in the U.S. If you’re interested in local support for your team, plus mainland expertise, we’ve got you covered!