Procurement Processing Guidance: Transition from BennyBuy to Workday

As part of the Administrative Modernization Program (AMP), purchase and contract processing will be done through Workday.

To process purchases of goods or services, please use the following:

  • Create Requisition – For purchases that should result in a purchase order (e.g., standard equipment or supply orders).
  • Create Supplier Contract – For purchases that require a contract or a signed agreement. When creating a supplier contract, select the appropriate contract type:
    •  Procurement – For purchases that involve the use or commitment of OSU funds.
    • Procurement (Zero Dollar) – For agreements that do not involve spending or financial commitment (e.g., credit applications).

Using the correct Workday process ensures timely review, approval, and compliance with university requirements. 

Welcome to Procurement

Procurement is dedicated to helping OSU colleges and departments in meeting their procurement and contracting needs.

We manage the competitive processes and establishment of contracts and purchases that provide cost-effective procurement and facilitate supplier relationships that are mutually beneficial to the University and Contractors, focusing on finding effective procurement solutions.

We are committed to being a leader in supplier diversity by providing the greatest possible procurement and contracting opportunities through outreach and education to both suppliers and the OSU community. Our goal is to create effective business solutions for OSU through opportunities with diverse suppliers.

Announcements

The Personal Services Contract (PSC) and its processing procedures have changed.

To learn more about these changes and access the new PSC forms, visit the Procurement Forms (resources-faculty-staff/procurement-forms).

For step-by-step guidance on how to complete and submit a PSC, refer to the Procurement Guides (resources-faculty-staff/educational-materials/procurement-guides) webpage and review the Campus Guides to Personal Services Contracts. 

International Tariff Information

For updates, please go to our main website, https://oppt.oregonstate.edu/tariff-information.

For specific questions, please contact Procurement or Construction Contracts staff by email

[email protected]                         [email protected]

Procurement has received a report that individuals or companies are contacting units to sell overpriced or counterfeit printer toner cartridges. These so-called "toner pirates" use aggressive sales tactics, misleading information, and unauthorized billing methods to exploit unsuspecting customers. These fraudulent activities can lead to significant financial losses and potential damage to our printing equipment.

To protect yourself from toner pirates, please follow these guidelines:

  1. Purchase Only from Verified Suppliers: Only purchase toner cartridges from reputable suppliers, such as BennyBuy punch-out suppliers. Do not purchase from unsolicited calls or emails offering toner.
  2. Check Billing Statements: Regularly review your billing statements for any unauthorized charges related to toner purchases. 
  3. Educate Yourself: Familiarize yourself with common tactics used by toner pirates. Awareness is key to preventing fraud.

If you have any questions, please do not hesitate to contact us at [email protected]

Prohibited Agreements in effect on 4/8/22. Please email [email protected] for any questions.

  • Huawei
  • ZTE Corp.
  • Hytera
  • Hangzhou Hikvision
  • Dahua and their Subsidiaries and Affiliates