The CDE for Structured Collaboration on Construction Projects
Poolar.Project Is the Secure Cloud Solution for Clients, Project Managers, Architects, Engineers and Construction Companies
Optimise your processes with our modular solution: our collaboration software for construction and property projects creates a shared working platform for all project stakeholders – transparent, version-controlled and tailored to the processes that reliably manage day-to-day construction projects.
Project Workspaces for the Construction Industry
As a Common Data Environment (CDE), Poolar.Project brings together plans, documents and project communications in one place, whilst also supporting the processes that are crucial to day-to-day project management: checks, approvals, minutes, decisions, tasks and site tools for work on the construction site.
This creates a digital project workspace where information is not merely distributed, but brought together in a structured way. Instead of scattered files, endless email chains and isolated individual tools, Poolar.Project ensures structure, traceability and reliable collaboration throughout the entire project lifecycle.
What Can a CDE Do?
Organise Data.
Automate Processes.
Digitise Collaboration.
Current Events
View the status of tasks, deadlines and responsibilities, and manage them on a member-by-member basis.
Automatic Responses
Construction-specific processes and compliance with specifications are mapped and automated in the project workspace.
Order
A central hub for plans and documents – complete with backups, version history and clear version control.
Access Rights
Read, write and delete – project members work in accordance with their assigned permissions.
Digital Collaboration
Tools that promote, document and facilitate communication and collaboration.
Data Exchange
Data can be exchanged and reformatted using upload and export functions, as well as via interfaces.
Poolar.Project
Core Features:
An Integral Part Of Poolar.Project
In addition to standard CDE functions, Poolar.Project’s core features include logs, decisions and other tools designed to support structured project work and digital workflows.
Files
Plan Review
Plans can be reviewed, commented on and shared in a structured manner. Review stages, deadlines and the resulting tasks remain traceable at all times.
Tasks
The dashboard brings together tasks, responsibilities and deadlines in one central location. Project stakeholders can immediately see what needs to be done, who is responsible and where action is required.
Project Members
The address list includes all project members – regardless of whether they have access to the project workspace. It also serves as the central basis for managing access rights.
Meeting Minutes
Decisions
Add-On Features:
For More Complex Requirements in Construction Projects
With BCF Issue Management, Room Book and Invoices, Poolar.Project specifically enhances the Project Workspace with functions for BIM coordination, room data and commercial processes.
Invoices
BIM (BCF Issues)
View and coordinate BIM models in the integrated 3D viewer. BCF issues make coordination on the IFC model traceable.
Room Book
Construction Site Tools:
For the Office and on the Go
With its site tools, Poolar.Project enhances the Project Workspace with features designed for day-to-day work on site – including a mobile app for iOS and Android smartphones and tablets.
Defects
Mobile data collection via an app, structured categorisation and tracking of defects, even from a computer in the office.
Site Diary
Photos
Keep Your Project Structure Under Control: Manage Project Stakeholders and Rooms in a Structured Way
Project Members
Contains the contact details of all project members, regardless of whether they have access to the project workspace or not: complete, up to date and project-specific.
Access rights can be assigned on a role-based and differentiated basis.
People are linked to relevant tasks, workflows, plan approvals or processes within the project workspace.
The list of members can be easily exported as a PDF or Excel file for meetings or documentation purposes.
The Poolar.Project app (for Android and iOS), which is part of our product range and shares the same name, allows you to access the list of project members on the go and even when offline.
Room Book
The ‘Room Book’ add-on feature enables the centralised, structured and redundancy-free management of all room-related information for a construction project.
For each room, relevant details such as the room name, floor area or type of use can be recorded. In addition, structural and technical features can be documented in detail.
Recording of room temperature, air conditioning, permissible load-bearing capacity, windows, floors, etc.
Can be organised by component, floor, room type or tenant
Parameters tailored to the specific construction project
Developed to Meet High Standards in Data Protection and Data Security
All project members work with sensitive data, plans, and documents on a daily basis. Our SaaS solutions are designed to store your data in ISO-certified data centers in Germany and ensure full GDPR compliance.
German Data Centers
GDPR-compliant (AV)
Information Security ISO 27001
Transparent Processes (TOMs)
Flexible Security Features
Quality Management ISO 9001
“Thank you very much for your help and your service. I have received very, very positive feedback regarding this project and others. Your service in particular has been, and continues to be, singled out for praise, as it is a real relief to be helped.”
Robert Kuhn, Head of Land & Buildings, Glatt GmbH
Questions?
Our consulting team is here for you—providing personalized, expert advice.
Frequently Asked Questions
Brief Answers to Key Questions About Poolar.Project as a CDE
Poolar.Project supports construction projects primarily by providing structure, transparency and traceability. Plans and documents are stored centrally, new versions are managed efficiently, and project stakeholders work within a clearly defined framework of access rights.
This makes it much easier to manage typical problems such as outdated plans, unclear responsibilities, scattered tasks and coordination that is difficult to track.
Poolar.Project uses a structured versioning and history system. New plan versions are stored in a traceable manner, whilst previous versions remain documented.
In day-to-day work, the focus is on the latest version of the plans. This reduces the risk of those involved inadvertently working with out-of-date plans – a key consideration for planning, site management and construction.
Construction projects generate a great deal of information, decisions and coordination. Without a central platform, these quickly end up scattered across emails, file storage systems, messaging apps, meeting minutes and individual solutions.
Poolar.Project brings all this information together in a single project space. This improves clarity, reduces data silos and creates a transparent working framework for everyone involved – from the planning stage right through to the construction site.
A basic file storage system simply stores documents. Poolar.Project goes a step further: plans, documents, tasks, approvals, minutes, decisions and stakeholders are linked together in specific locations within a shared project space. As soon as a file is uploaded, the system checks whether the file naming conventions have been followed.
This not only shows where information is located, but also the context in which it is relevant: which version of the plan is currently in force, who is responsible, which review is underway, and which decision has already been documented.
Task management in Poolar.Project is not developed in isolation as a freely configurable workflow tool, but is derived directly from specific construction processes: for example, from meeting minutes, plan reviews, defects, decisions, invoice checks or coordination.
Outstanding issues are recorded at the point where they arise and displayed centrally on the dashboard. This makes it easier to manage responsibilities, deadlines and processing statuses.
Yes. The solution supports BIM-oriented workflows through features such as 3D model management, a browser-based IFC viewer and BCF issue management.
BCF issues can be managed directly within the model context. This allows queries, clashes, validation notes or coordination points to be documented and processed in a traceable manner within the model context – regardless of the software used to create the 3D models.