Notilus

Open Notilus and run your trip from request to reimbursement without spreadsheets. Start by drafting a travel request: cities, dates, purpose, and who’s traveling. The tool instantly proposes flight, rail, and hotel options that match company rules and budget, flags exceptions with clear reasons, and shows live totals before you commit. Plan complex, multi‑stop routes or arrange seats for a whole team in one pass. Add local transport with a tap to request a car when you land. You can hold options, share a link with teammates, and split costs by traveler or project. Once booked, your schedule is assembled automatically, synced to your calendar, and saved to mobile for offline access. Timely alerts keep you ahead of gate changes, delays, and check‑in windows. If plans change, modify or cancel from the same place and the itinerary updates for everyone concerned.

When an employee submits a plan, approvers see a clean summary: expected spend by category, vendor choices, any rule breaks, and lower‑cost alternatives. Set guardrails that prevent overspend with caps per trip, per day, or per transaction, and define soft rules that allow justified exceptions with a note. Route requests to the right people based on cost center, project, geography, or threshold, and add a fast‑track for common routes. Ask for changes with inline comments or approve in a click from email or mobile. Dynamic approvals escalate high‑value items while routine trips move quickly. A real‑time dashboard shows pending items, average approval times, compliance rates, and savings captured, so managers can clear bottlenecks before travelers are blocked.

On the road, capturing spend is simple. Snap a photo of a receipt and the system reads merchant, amount, date, currency, and taxes, then files it under the right trip and category. Forward e‑receipts from your inbox or let connected ride and hotel partners post charges automatically. Corporate card transactions auto‑match to receipts; cash items can be added on the fly. Per diems, mileage, and tips are calculated with your company’s rules. Foreign currency is converted using the correct rate on the transaction date, and VAT/GST details are preserved for reclaim. You can see exactly where your report sits in the sign‑off chain and get notified when reimbursement is scheduled.

Finance and travel admins configure the backbone once, then refine as policies evolve. Set booking windows, preferred carriers, and exception reasons; map cost centers and GL codes; and export approved data to ERP, payroll, and accounting tools. Operate multi‑entity setups with shared or separate policies as needed. Build reports in the currency leadership uses while preserving original exchange rates for auditing. Monitor trends such as average ticket price, advance purchase behavior, and outliers to spot leakage and negotiate better supplier terms. Audit trails, role‑based access, and data retention settings help you pass reviews without scrambling. With integrations for SSO, HR systems, cards, and calendars, rollout is straightforward and adoption is fast.