Manav Sampada UP eHRMS login Apply Leave Application (ehrms.upsdc.gov.in)

Manav Sampada portal which is officially known as the eHRMS UP (Human Resource Management System) for every government employee in Uttar Pradesh, has become an essential tool in their daily work routine. It is managed by the Uttar Pradesh State Data Centre (UPSDC), this centralized platform simplifies everything from attendance and leave management to payroll, service records, and promotions.

This comprehensive guide, updated for the 2026-27 financial year, offers a clear, step-by-step roadmap to navigate and master the portal, ensuring seamless access to its full range of services with ease and security. This system boosts transparency, minimizes paperwork, and streamlines HR operations for greater efficiency.

Manav Sampada UP Login Process Step By Step

Follow this step-by-step guide to log into your Manav Sampada eHRMS account:

Step 1: Visit the Official Portal

Go to the official website: https://ehrms.upsdc.gov.in. Before proceeding, confirm the presence of the HTTPS padlock icon and the UPSDC name in the address bar to ensure the site is secure and authentic.

Step 2: Choose Your Department Carefully

As per the latest update, employees must select the correct standardized department code from the dropdown menu. Choosing the wrong code is one of the most common reasons for login errors.

• MEDHLTH – Medical & Health Services
• EDUBASIC – Basic Education Department (teachers and staff)
• REVENUE – Revenue Department
• POLICE – Police Services

(Always select the exact code provided by your department’s nodal officer.)

Step 3: Enter Your Login Credentials

This step completes the core login process:

• User ID: Enter your official 8-digit Employee ID (e.g., 87654321).
• Password:
  • First-time users: The default password is the first three letters of your first name (in uppercase) followed by your birth year (YYYY).
    Example: Rajesh Verma, born in 1985 → RAJ1985
  • Existing users: Enter the customized password you created after your first login.

Step 4: Complete Security Verification

Carefully enter the CAPTCHA characters displayed on the screen. As part of enhanced security for 2025–26, the CAPTCHA may include Devanagari characters. Click Login to access your dashboard.

Note: After your first login, you will be mandatorily prompted to change your password. Create a strong password using a combination of uppercase and lowercase letters, numbers, and special characters, and avoid reusing passwords from other platforms.

How to Change Your Password (After Logging In):

• Once logged in, access your Dashboard.
• Go to Employee Services → Change Password.
• Enter your current password, then type your new password twice to confirm it.
• Click Update. You will be automatically logged out and will need to sign in again using your new password.

How to Get Manav Sampada ID & Complete eHRMS Login?

Getting your Manav Sampada ID and completing your first-time login on the eHRMS portal is a simple, step-by-step process. This guide outlines the official method to securely receive your credentials and successfully access the system for the first time.

Step 1: Get Your Employee ID (User ID)

Your Manav Sampada UP User ID is your official 8-digit Employee ID. You can find it through the following sources:

• Contact your departmental nodal officer: This is the most accurate and reliable way to obtain your Employee ID.
• Check official records: Your 8-digit Employee ID is often mentioned on your appointment letter or government-issued employee ID card.

Step 2: Create Your Default Password

For your first login, the system generates a default password using a fixed format:

• Password format: The first three letters of your first name (in uppercase) followed by your four-digit birth year.
• Example: If your name is Rajesh and your year of birth is 1981, your default password will be RAJ1981.

Section 3: Eligibility for Manav Sampada Portal Access

The Manav Sampada UP portal is exclusively designed for Uttar Pradesh state government personnel. Eligibility criteria are as follows:

• You must be a currently serving employee or a retired pensioner of the Uttar Pradesh State Government.
• You must have a valid, unique 8-digit Employee ID issued by your department.
• Your service details must be officially entered into the eHRMS database by your department’s nodal officer.

Important Note: There is no self-registration option for new users. Employee profiles are created by the respective department, and initial login credentials are provided through official administrative channels.

How to Apply Leave Application on UP Manav Sampada Portal?

The leave application module on the Manav Sampada UP portal has been enhanced for improved clarity and regulatory compliance. Follow the official steps below to ensure fast and hassle-free processing.

Step 1: Open the Leave Module

After logging in, go to your Dashboard and navigate to: Employee Services → Self-Service → Apply for Leave

Step 2: Complete the Online Leave Application

Carefully fill in all required details:

• Leave Type: Choose the correct category (Earned Leave, Medical Leave, Casual Leave, Maternity Leave, Child Care Leave, etc.).
• Leave Period: Enter the exact From and To dates.
• Reason for Leave: Provide a clear and concise explanation.
• Contact Information: Confirm that your current mobile number is updated in the system.

Step 3: Upload Mandatory Supporting Documents

According to the latest NIC directives, uploading scanned supporting documents is mandatory. Applications without valid documents may be rejected.

Leave Type	Required Documents (Scanned Copies)	2025–26 Validation Rules
Medical Leave	Registered Medical Practitioner (RMP) certificate with registration number + supporting diagnostic reports	Medical certificate must be dated within 48 hours of application submission
Maternity Leave	Hospital admission proof + Aadhaar Card verification of mother and child	Application must be submitted before the expected delivery date
Child Care Leave	Child’s birth certificate + authorization letter from school/institution	Applicable only for children below 12 years of age
Study Leave	Official university admission letter + proof of course duration	Maximum cumulative leave limit of 2 years during entire service

Step 4: Submit and Track Your Leave Request

Once submitted, note your Unique Application ID (format: MS/UP/YYYY/XXXXXX).
You can track the status in real time by going to:
Leave Management → Application History

Application Status Indicators:

• Approved (Green): Leave sanctioned; download the approval order for records.
• Pending (Amber): Application under review by the Reporting Officer/DDO.
• Rejected (Red): Check the Remarks section for the reason for rejection.

Eligibility Criteria for the Manav Sampada Portal

The Manav Sampada UP portal is an exclusive platform designed for Uttar Pradesh state government personnel, with clearly defined eligibility requirements:

• You must be a currently serving employee or a retired pensioner of the Uttar Pradesh State Government.
• You must have a valid and unique 8-digit Employee ID issued by your department.
• Your official service details must be registered in the eHRMS database by the department’s designated nodal officer.

Important Note: There is no self-registration facility for new users. Employee profiles are created by the respective department, and initial login credentials are provided through official administrative channels.

Tracking Your Leave Status on Manav Sampada UP Portal

The Manav Sampada UP Portal (ehrms.upsdc.gov.in) allows government employees to apply, manage, and track leave applications online. Follow these simple steps to check your Leave Status on the portal.

Step 1: Visit the Official Portal

Go to the official website: ehrms.upsdc.gov.in

Step 2: Click on “Login”

• On the homepage, click on the Login button from the top menu.
• Select your department or office from the dropdown list.

Step 3: Enter Your Credentials

• Enter your User ID (Employee Code)
• Enter your Password
• Fill in the Captcha Code shown on the screen
• Click on Submit to log in.

Step 4: Go to the “Leave Module”

• After logging in, open the Leave Module from the dashboard menu.
• Click on “My Leave” or “Leave Status” option.

Step 5: Check Your Leave Status

• You will now see a list of all your leave applications.
• The status column will show:
  • Approved – Leave has been sanctioned.
  • Pending – Awaiting approval.
  • Rejected – Leave request declined.

Step 6: Download or Print Leave Report (Optional)

• Click on Download or Print if you want a copy of your leave report for records.

Overview of Manav Sampada Up Portal

Feature	Details
Portal Name	Manav Sampada UP
Official Website	ehrms.upsdc.gov.in
Login Requirement	User ID, Password, Captcha
Main Function	Check and apply for leave online
Leave Status Options	Approved / Pending / Rejected
Download Option	Available for PDF print

Tip: If you forget your password, click on “Forgot Password” on the login page to reset it easily using your registered mobile number.

Access Your E-Service Book From UP Manav Sampada Portal

Step 1: Visit the official website – https://ehrms.upsdc.gov.in.

Step 2: On the homepage, click “eHRMS Login” and select your department from the dropdown list.

Step 3: Enter your User ID (Employee Code), Password, and the captcha code, then click Login.

Step 4: Once logged in, go to the “Service Book” section under the Employee Dashboard.

Step 5: Click on “View e-Service Book” to access and download your complete digital service record.

Data Available on the UP Manav Sampada Portal

Personal Information: Includes full name, date of birth, caste category, photograph, and blood group.
Contact Information: Contains both current and permanent residential addresses.
Employment Information: Details about joining date, cadre, designation, and appointment history.
Family Information: Records of immediate family members and dependents.
Leave Information: Complete log of all approved, pending, and past leave applications.
Achievements & Advancements: Data on awards, recognitions, and career promotions.
ACR Details: Entries from the Annual Confidential Report (performance reviews).
Disciplinary Records: Information on any departmental inquiries or actions taken.
Career Profile: A full timeline summarizing the employee’s service journey and milestones.

Active Departments List on Manav Sampada Portal

Several government departments in Uttar Pradesh are actively utilizing the Manav Sampada Portal for efficient employee management, digital service book maintenance, and payroll processing.

Some of the key departments using the Manav Sampada UP eHRMS Portal include:

• Department of Education (Basic & Secondary)
• Health and Family Welfare Department
• Rural Development Department
• Public Works Department (PWD)
• Revenue Department
• Panchayati Raj Department
• Social Welfare Department
• Home Department (Police Services)
• Agriculture Department
• Forest Department
• Transport Department
• Irrigation and Water Resources Department
• Women and Child Development Department
• Labour and Employment Department
• Food and Civil Supplies Department
• Energy Department
• Urban Development Department
• Finance Department
• Animal Husbandry Department
• Cooperative Department

FAQs on Manav Sampada UP eHRMS Portal