Effortless absence tracking

Kala provides a tool that simplifies the entire absence registration process. It saves time, reduces errors, and gives you the control you need to run an efficient business. With Kala's intuitive leave request system, employees can quickly submit vacation requests, leave, or parental leave directly in the system. These requests are automatically sent to the relevant manager or approver for quick processing.
Sick leave
Maternal & paternal leave
Educational activities
Vacation
Fully customisable
Add as many custom absence types as needed and tailor them to your needs.

Create custom absence types for your team

With Kala, you’re not limited to just standard vacation and sick leave. You can create and manage your own custom absence types—like unpaid leave, maternity/paternity leave, personal days, or time off for training.

Each absence type can be tailored with its own rules and visibility settings, making it easy to track and categorize all kinds of absences across your organization.

Absence automatically
syncs with payroll systems

With Kala’s custom absence work types, all work types are seamlessly registered and categorized according to your company’s rules. These records are automatically synchronized with your payroll service, ensuring that absence is calculated and paid correctly - without the need for manual input.

Registered absence is applied to balances

Whenever an employee registers absence - whether it’s vacation, sick leave, or another type of time off - Kala automatically applies it to their relevant balance. This means that as soon as the absence is approved and logged, the system updates the remaining days or hours, giving both the employee and manager a real-time overview.

No manual updates, no miscalculations - just accurate, up-to-date balances that reflect reality.

From vacation request to automatic registration

With Kala, managing vacation requests becomes easy and automatic. The employee submits their request directly in the system, and once approved by a manager, the vacation is automatically added to the planning - no extra clicks needed. This gives both you and your employees a smooth and error-free workflow - from request to registration. In practice, it:

  • Saves time and reduces admin work: No need for manual updates in calendars or planning tools - everything is handled automatically once a vacation is approved.

  • Minimizes errors and overlaps: Automatic registration ensures accurate tracking of absences, helping avoid scheduling conflicts and staffing issues.

  • Creates transparency and clarity: Everyone gets a clear overview of upcoming absences, improving team coordination and planning.

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