To Dos:

Everyone

• vote for 2 meeting times (one per week) here (if you cannot attend period, please click the "cannot attend" button in the bottom right) - Complete by July 13th
• start arranging interviews with your assigned TL(s) (after email template is finalized)
• sign up for 2 interview slots here by July 7th

Individual

Please check them off as they are completed

Artem

• Change credit card
• Meeting with GrassPods on Friday

Emre

• Remind Ecoscope TL for application on July 9th
• Write an email template to send out to TLs regarding interviews
• Shawn/Jake about the paperwork for wifi
• ask Bruno about running git workshop

Jenny

• BCCHR application
• clean up questions and send simplified list to Emre by July 9th for TLs

Justin

• To talk to Abcellera about running a team
• inquire about UBC excellence fund

Kristen

• start prepping a google form for Participant recruitment

Sasha

• tentative schedule for the weekend of

Agenda Items

Misc

• discuss frequency of meetings from hereon in

Minutes

Team lead updates

• 8 confirmed team leaders
• Alex Sweeten
• Rob Gilmore
• Noushin Nabavi
• Sam Chorlton
• Morgan Bye/Cara Reisle
• Shaun Jackman, Rayan Chikhi,
• Veena Ghorakavi
• Arjun Baghela

Still awaiting a response from Allissa Dillman from the NIH.

@baraaorabi is going to talk to Dr. Faraz Hach about leading a team too.

Rob Gilmore is requesting travel funding. The discussion is here.

To do

• Confirm LSC booking @smaslova
• @SweetiePi will email old team leaders to ask if they are willing to talk to current team leaders about leading teams.
• @emreerhan will email UBC IT about wifi.
• interviewers will send @klgray25 2 sentence summaries of projects.
• @NoushinN start a facebook page for hackseq; it's a social media platform we're currently lacking. @baraaorabi offered to assist.
• Create issue about hackseq draft schedule so we can all discuss/comment @smaslova
• Update Budget for 2018 @vlauu
• Contact Team Leads and for Promotional Materials from them Project Promotional Materials #19 / Team Lead + Project info for participant promotion #20 @emreerhan
• Ask Faraz Hach to potentially lead a team @baraaorabi
• Check Veena's abstract @baraaorabi
• Reach out to R-ladies workgroup for R project co-lead @klgray25

Participant Application Prep

Deadline: Mon. August 13th to send out first wave of emails

• Start google-doc where @hackseq/hs18_org can add departmental/organizational email lists we can send hackseq advertisement to. ( @klgray25 )

• Draft email advertising hackseq participant recruitment ( @klgray25 --> need media? @ababaian)

• Share link to participant application form for everyone to review ( @klgray25 )

• Start an issue to coordinate advertising ( @klgray25 )

• Create project description pages for the website ( @ababaian )

• Update the hackseq mailing list for part. email ( @baraaorabi )