These are real ranges — not teaser prices designed to get you in the door. Your exact cost depends on a handful of factors we explain below. If you want a number specific to your situation, schedule a free 15-minute consultation and we'll give you a precise quote.
These factors increase the complexity of your engagement — and the time required to do the work properly.
More invoices, receipts, payroll runs, and bank feeds mean more time to reconcile. Tier 1 covers up to 100 transactions/month; heavier volume steps you up.
Each additional state for sales tax, payroll registration, or income filing adds compliance work. Multi-entity structures (e.g., an LLC + S-Corp + holding company) are scoped separately.
Payroll for more than 5 employees, contractors in multiple states, or equity compensation adds $50+/month and potentially more depending on frequency.
Foreign ownership, operations in another country, or cross-border payments trigger additional compliance forms (5472, 926, FBAR) that require specialist work.
Books that are more than 2 months behind require a clean-up engagement before ongoing service begins. This is scoped and priced separately — typically $500–$5,000+ depending on how far back we're going.
Tier 3 clients get same-day responses, monthly CFO-style meetings, and unlimited advisory access. That level of availability is reflected in the price range.
Clients who come in with well-maintained records and organized receipts require fewer hours to onboard and reconcile. Good bookkeeping habits compound into savings.
A single-entity business with straightforward revenue (services only, domestic, one bank account) sits at the lower end of each tier's range.
Fewer monthly transactions mean less reconciliation time. Freelancers and consultants with one revenue stream and minimal expenses often qualify for Tier 1 pricing.
We offer discounted rates for clients who pay annually upfront. Ask about this during your consultation — it's not advertised prominently but it's available.
If you operate entirely within the U.S. with no foreign income, foreign partners, or cross-border payments, you avoid the international compliance layer entirely.
You'll find CPAs charging $150/month and others charging $15,000/year. Here's an honest read on what that difference usually means.
All packages are month-to-month unless you choose annual prepayment. No long-term contracts required.
These can be added to any tier or purchased independently. All prices are fixed-fee or clearly scoped — no surprise hourly billing.
| Service | Price | Notes |
|---|---|---|
| Cash Flow Projection | $499 setup + $75/mo | 13-week rolling forecast, updated monthly |
| Additional Strategy Calls | $385/hr | For clients who need more than their plan includes |
| Payroll (6+ employees) | +$50/mo per additional | Added onto Tier 2 or 3 base |
| Tax Structuring | $950 flat | S-Corp election analysis, entity structure review |
| Multi-State Sales Tax Filing | From $100/mo | Each additional state after the first |
| Sales Tax Registration | $375/state | One-time fee per state registration |
| Business Valuation | $3,500/report | Includes 2 scenario changes |
| Bookkeeping Catch-Up (2+ months behind) | Custom quote | Scoped based on volume and how far back we go |
| IRS Audit Support / Letter Response | Custom quote | Hourly or flat fee depending on complexity |
| 401(k) Setup or Form 5500 | Custom quote | Coordination with plan administrator required |
For founders operating across countries, structuring matters enormously. This is a three-phase engagement, not a one-time return.
Rapid Diagnostic: $2,500 to start (credited once fully engaged). Full cross-country structure analysis, residency review, profit allocation framework, compliance risk identification, and a 12–24 month optimization roadmap.
Transfer pricing studies: $25K–$80K. International restructuring: $15K–$40K. Compliance cleanup (prior filings, disclosures): $5K–$15K. We coordinate with trusted international specialists and legal counsel.
Continued strategic support as your global business grows — transaction guidance, expansion planning, specialist coordination, and oversight of global compliance cadence.
The question isn't "how much does this cost?" — it's "what does poor financial management cost you every year?" Here's a realistic comparison.
Note: Tax savings vary by business structure, income, and individual circumstances. These figures are based on documented client outcomes, not projections. Past results don't guarantee future savings.
[Chart: Recommended visual — a bar chart comparing monthly cost vs. estimated annual tax savings across four scenarios: DIY, national CPA firm, boutique CPA without strategy, and Freedomfolio. X-axis: provider type. Left Y-axis: monthly fee. Right Y-axis: estimated annual tax savings. Purpose: show that the highest monthly fee doesn't always produce the highest savings, and that strategic advisory at the mid-range produces the best ROI for $500K–$5M businesses.]
Bar height = estimated annual tax savings relative to fees. Actual results vary by client.
These are things some firms don't mention upfront. We list them here so you know to ask — including with us.
Skip the guesswork. In a free 15-minute call, we'll review your business, identify your tier, and give you a precise monthly quote — with no pressure and no obligation.
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1. Rafael – Turning Post-Raise Chaos into 150% Growth (industry: ecommerce, revenue :1MM, monthly cost: bookkeeping only $675, Tier 1 service, year end partnership return : $2750, multi states, low complexity)
Quick Wins
Metric | Result |
150% | Revenue growth supported by rebuilt COGS & inventory data |
$0 | Capital-gains exposure after re-classifying the fund-raise |
Board-ready | Auto-updating Trend + SWOT pack delivered monthly |
The Challenge
Fresh off a major investment, Rafael’s e-commerce team parked the funds in the wrong GL account—creating a looming six-figure tax bill. Inventory margins were guesswork, buried in spreadsheets.
Our Solution
Forensically re-classified the capital infusion to eliminate the tax threat.
Rebuilt SKU-level COGS mapping in QuickBooks Online, synced to Shopify & Amazon.
Delivered a live Trend + SWOT dashboard for the board and investors.
The Impact
Accurate numbers unlocked confident ad spend, fueling 150% year-over-year growth while keeping investors smiling.
Investment: $7K
2. Greg – Leadership Consultancy Slashes Taxes & Supercharges Cash (industry: consulting, revenue :2MM, monthly cost: $1275, Tier 2 service with AP service, year end S corp return with foreign spouse : $5750, multi states, high complexity)
Quick Wins
Metric | Result |
$12k | Immediate tax savings uncovered |
$23k | Negative-basis penalties averted |
$300k+ | Past-due invoices collected with AR monitoring |
10k+ | Extra savings by filing jointly with Canadian spouse |
The Challenge
Strong revenue, but partner capital accounts were upside-down—risking penalties and starving cash flow.
Our Solution
Re-engineered partner draws and deductions, freeing $12k today and dodging a $23k basis hit.
Introduced joint-filing strategy for an extra $10k+ in savings.
Set up AR tracking that has already pulled in $300k of late invoices.
Installed a rolling 13-week cash forecast and optimized payroll.
Investment with us: $20K a year, managing AP, payroll, month end closing, and tax filings.
The Impact
Greg now pays himself predictably, runs lean on cash, and hasn’t faced a single surprise tax bill since.
3. Davis – Medical-Spa Gains Real-Time Cash Insights & Five-Figure Tax Relief (industry: service, revenue :3MM, monthly cost: $1475, Tier 2 service, year end S corp return : $3750, medium complexity)
Quick Wins
Metric | Result |
Real-time | Cash-flow dashboard (POS → QBO daily sync) |
Five figures | Federal & state tax savings each year |
The Challenge
High-ticket services created lumpy cash flow; Davis never knew liquidity or tax exposure day-to-day.
Our Solution
Integrated POS and merchant accounts with QBO for daily revenue updates.
Shifted to accrual expense recognition to smooth seasonality.
Ran entity-level tax strategy that cuts five figures from quarterly payments.
The Impact
Davis opens a dashboard to see today’s cash runway and saves thousands every quarter.
4. Saad – “Hands-Off” Books for a Multi-Venture Operator (industry: ecommerce, revenue :10MM, monthly cost: $2475, Tier 2 service, year end C corp return with foregin shareholder: $3250, complexity is high)
Quick Wins
Metric | Result |
Full scope | Books, tax, dashboards, coaching in one place |
Zero | Hours Saad now spends inside QuickBooks |
The Challenge
Multiple ventures, months-behind books, and strategy by gut feel.
Our Solution
Centralized financials for every entity with consolidated dashboards.
Quarterly planning to align tax moves with growth.
On-call advisory so Saad never has to log into the books again.
The Impact
Saad focuses on product and people while his numbers stay pristine and proactive.
5. Bin – Staffing Agency Saves $400k+ Through Tax Engineering (industry: consulting, revenue :2MM, monthly cost: $965, Tier 1 service, he runs his own payroll year end S corp return: $3750, complexity is medium but he DIY part of those services like 401K account and payroll)
Quick Wins
Metric | Result |
$130k | Annual tax saved via restructuring, accountable plan & QSBS |
$270k | Additional federal + state tax saved (2023–2024) |
104 hours | Admin time eliminated (≈ $31,200 value) |
The Challenge
Manual invoicing, confusing partner allocations, and missed deductions plagued this fast-growing staffing firm.
Our Solution
API bridge from time-tracking to QBO—no more manual invoices.
Converted to S-Corp and tracked profit by project class for clear partner payouts.
Added accountable plan, payroll for kids, SEP → 401(k), and estate planning guidance.
The Impact
Total tax savings exceed $400k in two years, admin time dropped by 104 hours, and partner income allocation is stress-free—all for an $11.4k annual investment.
6. Valerie – Generational Family Business Banks Six-Figure Tax Wins (industry: manufacturing, revenue :3MM, monthly cost: $1125, tax plannning service only, complexity is medium)
Quick Wins
Metric | Result |
$121k | Tax saved in 2023 |
$54k | Tax saved in 2022 |
The Challenge
Rising taxes and legacy processes threatened multi-generation wealth.
Our Solution
Entity deep dive revealed split-income, QSBS, and R&D credit plays.
Implemented family-wage and succession-planning strategies.
Ongoing strategic sessions keep the plan future-proof.
The Impact
Valerie’s family keeps more profits today while laying a solid foundation for the next generation.
7. Chenisa – Rapid-Response Finance Team on an $8k Budget (industry: Service, revenue :500K, monthly cost: $625, full service payroll, monthly accounting, complexity is low)
Quick Wins
Metric | Result |
$26,000+ | Federal & state tax saved (2022–2023) |
Same day | Answers via WhatsApp channel |
$8k | Annual investment for full-suite support |
The Challenge
Needed an all-in-one partner who could pivot fast as the business evolved.
Our Solution
Unified books, payroll, and tax under one roof.
Dedicated WhatsApp line for real-time Q&A.
Annual roadmap sessions to keep finances aligned with vision.
The Impact
Confidence replaced confusion—Chenisa focuses on growth knowing expert help is a message away and has already pocketed $26k+ in tax savings.
8. Sewa Home Care — From Spreadsheet Chaos to a Scalable, Audit-Ready Finance Engine (industry: Service, revenue :3MM, monthly cost: $1124, full service monthly accounting and tax filing, complexity is medium)
At-a-Glance Results
Metric | Result |
$300k | Unbilled government claims recovered & invoiced |
$50k | Self-employment tax avoided in Year 1 |
$60k+ | Total first-year tax savings from new S-Corp + 401(k) |
24 hours → 4 hours | Month-end close time cut by 80% |
Audit-ready | Systems now meet upcoming state audit requirements |
The Challenge
Sewa Home Care’s rapid growth (>$3MM revenue) outpaced its back-office.
All billing lived in one master spreadsheet—no audit trail, no aging, and no way to know which government claims had been paid.
Payroll came into QuickBooks Online (QBO) as net pay only, understating labor costs and distorting margins.
Owners drew partner distributions that were non-deductible and triggered hefty self-employment taxes.
State regulators signaled that future program funding would require audited financials—something Sewa couldn’t produce with its existing tools.
Our Solution
Forensic clean-up & cash recovery
Re-reconciled 24 months of activity and surfaced $300k in unprocessed Medicaid/Medicare claims.
Created a mirrored A/R sub-ledger inside QBO so every claim is tracked from submission to payment.
System architecture & automation
Built a proper Chart of Accounts in QBO.
Integrated Bill.com for private-pay A/R and Paychex → QBO for fully loaded payroll costs.
Instituted a 5-step month-end close checklist—now finished in <4 hours instead of multiple days.
Tax-structure overhaul
Converted the LLC partnership to an S-Corporation three weeks before year-end.
Implemented an owner salary + 401(k) combo that turned an $8k advisory fee into $60k+ of first-year tax savings, including $50k in avoided self-employment tax.
Future-proofing for audits & funding
Documented policies and internal controls that map to state audit guidelines.
Delivered a live dashboard for claim aging, cash balances, and KPI trends—management now makes decisions in real time, not at tax time.
The Impact
“Before Freedomfolio we were blind—claims disappeared, cash was unpredictable, and tax season was a panic. Now I can open a dashboard and know exactly where every dollar is. The switch to an S-Corp alone paid for the engagement seven times over.”
— Mala Co-Founder, Sewa Home Care
Sewa Home Care is no longer chasing spreadsheets; it’s scaling confidently toward the next funding round with audit-ready books, predictable cash flow, and a seven-figure revenue stream that finally drops profits to the bottom line.