The purpose of these terms and conditions is to ensure a full understanding of procedures and policies utilized by CourseVector.
Last updated 3/17/2026
1. Support
1.1 General Support
Hosting support, update plan requests, and questions can be submitted to a technician via our support request form: https://coursevector.com/contact/support-request/ . If support charges are required CourseVector will notify the client and obtain approval prior to completing the support request. Note that program times vary per participant. Please refer to your contract for your organization’s current agreement.
Updates to the client’s site are usually completed within 24-48 hours, Monday through Friday, 9am to 5pm Eastern, based on receipt of your material, depending upon the complexity of the updates and if there is a backlog. All website work and updates are scheduled and completed in the order they are received. During peak times, significant delays may occur. We confirm receipt of all communications via e-mail. If we did not confirm receipt of materials, we did not receive them, and completion of your request will be delayed.
CourseVector cannot provide any type of support or services for issues outside of our control or located on client computers, mobile devices, third party servers, etc.
1.2 Emergency & After Hours Support
Emergency & after hours support is available free of charge for CourseVector equipment failures. All other emergency or after hours support requests will be billed at triple the going rate [see 14]. Emergency or after hours support requests can be made at https://coursevector.com/contact/emergency/.
1.3 Passwords
CourseVector is not responsible for the maintenance and/or security of passwords for email, website logins, cPanel, FTP credentials, etc. Multiple requests for password support may incur charges.
1.4 Phone/Zoom Calls
Phone/Zoom calls will be billed unless specifically noted otherwise in an contract and/or ticket. Phone/Zoom calls will be billed in 15-minute increments. At no time will CourseVector accept instructions concerning your project or tasks via phone or unrecorded Zoom sessions. Please note that phone/Zoom calls will include the time it takes to schedule the call, documentation of conversation in the ticket, follow-up via email, and if applicable compiling and sending of recorded Zoom call.
Example: A 1 hour call typically takes 1.5-2 hours for scheduling, documentation, and email followup.
1.5 Last Minute Appointment Cancellations & Appointment No-Shows
Appointments must be cancelled or rescheduled at least 2 hours in advance (although we’d appreciate 24 hours’ notice if possible). If the client is a no-show or has failed to send a cancellation notice at least 2 hours in advance, you will be billed for 15 minutes (either against your update plan or billed at the going rate [see 14]). Rescheduling the appointment is the responsibility of the client.
2. Ticket Communication & Follow-Up
All instructions must be documented, in writing, through support@coursevector.com. Accordingly, phone calls (including the time needed to document the phone call) will be charged against your service contract and may generate additional billings if contract time has been exhausted. At no time will instructions be accepted without written approval.
CourseVector expects clients to follow-up within 1 week. However, we understand that is not always possible. Because of this, an average amount of follow up time is built into CourseVector contracts/projects. However, follow ups may incur additional costs at the discretion of CourseVector.
3. Development Sites
If your project requires a development site and a live hosted site at the same time (such as the case with a website redesign), you have 60 days after dev site has been delivered to approve the project and go-live. After 60 days, if approval to go live with the project has not been made, and no reasonable effort or progress on the project is under way, one of the following actions will take place:
3.1 Current CourseVector Client (Or Website)
After the initial 60 days, CourseVector will charge yearly for hosting the development site. If no reasonable progress or effort on the part of the client has been made to move the project forward, the project will be closed. Any additional work to be completed on the development site (including migrating the site to a live server) will be billed hourly.
3.2 New CourseVector Client (Or Website)
As long as the client has paid their bill, the development site can sit for as long as needed to finish the site. Client should note that annual hosting will be charged hereafter, whether the site is live or on a development server. If no reasonable progress or effort on the part of the client has been made to move the project forward, the project will be closed after 60 days. Any additional work to be completed on the development site (including migrating the site to a live server) will be billed hourly.
4. Hosting
CourseVector reserves the right to discontinue and terminate your hosting service, without compensation, if your web site is involved in any of the following: pornographic sites, copyright violations, illegal activity, spam, or any other activity deemed unacceptable by CourseVector.
Backups of any kind are not guaranteed for fitness of use.
4.1 Shared Hosting
Due to the nature of shared hosting and the ability for a site to adversely affect other sites on the shared server, CourseVector reserves the right, at any time, to take action to prevent disruption of the shared server health. Action(s) may include suspension, site modification, blocking of access, and more.
4.2 Dedicated Server Hosting
Dedicated servers are monitored for uptime and CourseVector reacts to and corrects any hardware or service-related issues. In some instances, a dedicated server may become “overloaded”. This condition may happen because the client has increased traffic and the server is no longer adequate to support said traffic. In this case, the client will be notified, one time, that the server needs to be upgraded to in order for CourseVector to continue to support the server. In the event the client does not respond, the server will be removed from CourseVector monitors and the client will be responsible for failures, downtime, etc. Should the server be removed from CourseVector monitoring, requests for support concerning the server will be billed at the going rate.
4.3 WordPress Management
This plan includes the management of WordPress licenses found in [4.4] below. Backup management includes daily backups of site up to 30 days. Plan includes up to 4 complimentary restores from managed backups throughout the year. Additional restore requests will be charged. Includes website review and maintenance and CourseVector’s no-hack guarantee [see 4.3.1].
4.3.1 CourseVector No Hack Guarantee
If a virus, malware, or injection of malicious code has been detected because of CourseVector’s lack of protection, or if the site has issues because of updates and patches performed by CourseVector, CourseVector fixes it free of charge! You owe nothing to have it fixed.
Alternatively, if you choose to leave a plugin or configuration enabled in such a way to leave the site in an insecure state after being informed by a CourseVector technician, this will void the No Hack Guarantee. Once the site is back into a secured state, the void will be lifted.
If a managed hosting client updates the site or installs or removes plugins that cause issues, it may incur additional charges or the hosting account being lowered to basic hosting with no maintenance plan or guarantees.
4.3.2 CourseVector Administrative Access to your site
CourseVector requires administrative permissions to the website in order to perform maintenance and review security. Hindering access to the website, by the client, will result in the account being lowered to basic hosting with no maintenance plan or guarantees. No refunds will be issued for the remaining hosting term, however, future hosting terms will be billed at the basic hosting rate.
4.4 WordPress License Management
WordPress License Management & WordPress Management plans include licenses for the plugins and themes listed at https://coursevector.com/hosting/managed-plugin-licenses/. Not all of these of guaranteed in the no-hack guarantee. Please contact us if you have questions.
5. Licenses
Unless specifically outlined in a hosting plan, contract, and/or ticket, any software, plugin, product licenses needed will be provided by the client. Maintaining license renewals is the sole responsibility of the client. CourseVector is under no obligation to purchase or maintain licenses needed. CourseVector will not utilize software, plugins, or products requiring a license without approval from client.
6. CourseVector Website Update Plans
CourseVector offers two types of Website Update Plans: Annual Credit Plans and Monthly Accrual Plans. These plans function differently.
Annual Update Plan (Credit-Based)
The Annual Update Plan includes a fixed credit toward website updates and support.
- The credit is available for use at any time during the 12-month term.
- Unused credit does not roll over beyond the renewal date.
- At renewal, the credit resets for the new annual term.
- Upon renewal, credits are applied to the client account immediately; therefore, a client account may show available credit while there is still an outstanding bill.
- If the plan is terminated, any unused credit is forfeited.
This plan is best suited for clients who anticipate periodic updates throughout the year but do not require consistent monthly changes.
Monthly Update Plan (Accruing Time)
The Monthly Update Plan provides a set amount of update time each month.
- Unused time rolls over and accumulates month to month while the plan remains active.
- Accrued time does not expire unless the plan is canceled.
- If the plan is terminated, any unused accrued time is forfeited.
This plan is best suited for clients who expect regular updates or prefer to build up time for larger projects over time.
6.1 Accrued Time
All CourseVector website update plans with accrued time will accrue monthly (unused time will roll to the next month). Time will be added on the 1st of the month. Time may be accrued up to the maximum amount agreed upon in each Customized Website Update Plan.
6.2 Time Overages
Any amount of time used over the accrued balance will be billed hourly at the going rate [see 14].
Example: A website update plan with 1 hour available makes a request for 3 hours worth of work. 2 hours will be billed.
6.3 Website Update Plan Time Usage
The website update plan available time may be used however the client wishes. Particular requests (programming, emergency requests, etc) may result in the use of time at a multiple rate (double, triple, etc). Updates and/or responses to update requests are typically completed within 1-2 business days however, CourseVector is allotted up to 5 business days to complete a request. Any requests for updates taking longer than 2 hours will need to be quoted and may take longer than 5 business days to completed.
All work is billed in 15-minute increments to reflect the full time required to access, complete, verify, and log each request. Even small updates require multiple steps to ensure quality and accountability.
6.4 Website Update Plan Termination
Website update plans may be cancelled at any time after 90 days by making a request at support@coursevector.com prior to the 15th of each month. Cancellation of the plan will automatically forfeit any remaining amounts in your account. Any unused accrued update plan time will not be refunded.
7. Law Compliance Advice
CourseVector may provide advice on local, state, and national laws if requested by the client. This requested advice will be billed. CourseVector will not be held liable for any such advice. CourseVector suggests consulting with an attorney for a full understanding of local, state, or national laws for website/email practices. Client is responsible for any and all compliance requirements unless specifically indicated otherwise in a ticket and/or contract by CourseVector.
8. Copyrighting
All images, copy, logos, designs, etc. are property of CourseVector until payment for the items are received. Any use of CourseVector property without consent of CourseVector will result in a cease-and-desist letter followed by applicable legal proceedings [see 14].
9. Content
All content, including images, logos, and copy, are to be provided by the client in an approved format (list below) unless specifically outlined in the ticket and/or contract. All assets and content must be provided to CourseVector via the ticket or our large file transfer service: https://transfer.coursevector.com. CourseVector may utilize free stock photography and/or “lorem ipsum” placeholder text if no content is provided by the client.
9.1 Approved Content Formats
- Images – JPEG, JPG, PNG, AI, PSD, SVG, PDF, TIFF, GIF
- Video – MP4, WMV, MOV, FLV, AVI
- Copy – DOC, DOCX, TXT, ODT, PDF (must not be an image)
- Audio – MP3, WAV, WMA
- Fonts – TTF
- Colors – Hex, Rgb
- Custom Icons – Solid Color SVG in a 1:1 ratio dimension file
10. Secure Information
All information containing passwords, secure information, etc. must be sent through CourseVector’s secure portal available at https://secure.coursevector.com. CourseVector will not be held responsible for sensitive information sent to CourseVector via the CourseVector ticketing system and/or email.
11. Domains
11.1 Domain Point Instructions
CourseVector will direct you to point your domain via A Record or Nameserver. We do not provide instructions on pointing domains. Clients who elect to manage their own domain should look for support with your registrar on this. If you manage your own domain, you are responsible for pointing the domain during go-live. If you would prefer CourseVector to manage the domain, please contact us at support@coursevector.com.
As long as a client is in good standing, the clients “own” their domain(s). Failure to pay bills may result in loss of domain.
11.2 CourseVector Domain Management
Domain management pricing subject to change. Pricing may increase without notice. Please note that CourseVector does not profit from domain sales (we provide this service as a courtesy).
Domain record change requests must be made via ticket request at support@coursevector.com. Provide CourseVector with the specific information needed to make the change. Frequent or complicated domain requests may result in consulting fees.
11.3 CourseVector DNS Management
DNS record change requests must be made via ticket request at support@coursevector.com. Provide CourseVector with the specific information needed to make the change. Frequent or complicated DNS requests may result in consulting fees.
If we do not manage your DNS and you would like us to consult on DNS management, we can do so at the technician’s going rate.
12. Payment Terms
Unless specifically outlined in an contract and/or ticket, CourseVector’s payment terms are as follows: Payment is due upon receipt. Payments are considered late after 30 days and may result in website suspension, late fees, reactivation fees, and ultimately account termination.
If payment is not received within 60 days, your web services and site will be deactivated. If your site/services are deactivated, a reactivation fee will be assessed upon activation. This renewal/agreement will be valid, binding and payable from year to year unless written notice is provided by either party within 90 days of renewal date. Any outstanding invoice exceeding 60 days can result in the termination of your website, and the loss of your domain name.
12.1 Discounts and Commissions
No discount, offer, or commission can be combined with any other discount, offer or commission.
CourseVector offers many association partnerships and reseller programs. If a customer is a member of many associations, the customer may choose which association’s discount or offer they wish to take advantage of.
13. Client Contact Information
It is the responsibility of the client to notify CourseVector of any changes in contact information. CourseVector technicians will only provide support to contacts we have on file. Failure to update contact information may result in delays in support, loss of data, account termination, loss of domain names, and more.
14. Piece Work Going Rate
Due to the varied nature of requests and work, bill rates vary based on the skill level of the technician required to complete the task. If you would like to know the current bill rate, please contact us and ask prior to approving work to be done on your project. Piece work is billed in 15-minute increments.
15. Refund Policy
All sales are final.
16. Right to Terminate Service
CourseVector reserves the right to terminate service at any time and for any reason. In the event we terminate service, and your account is paid and in good standing, your domain name will be released to you and any monies not allocated to your contract period will be refunded. CourseVector does not assume any liability for the management or assignment of your passwords, web content, backups or any internet related issues regardless of whether said issues were caused by you, CourseVector or a CourseVector third party contractor.
17. CourseVector Terms & Conditions Summary
The terms and conditions outlined are subject to change. Changes to these terms and conditions will be announced through the CourseVector newsletter.
Any dispute that arises that concerns these terms & conditions shall be construed for all purposes in accordance with the substantive law of the Commonwealth of Pennsylvania without regard to its conflict of laws principles that would result in the application of the laws of any other jurisdiction. In the event of a dispute the proper venue shall lie solely in the state and/or federal courts located in Cumberland County, Pennsylvania.