Trilobita DocVault

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WordPress document management plugin with version control and file organization.

Author:trilobita (profile at wordpress.org)
WordPress version required:5.8
WordPress version tested:6.9.4
Plugin version:1.4.9
Added to WordPress repository:13-03-2026
Last updated:03-04-2026
Rating, %:0
Rated by:0
Plugin URI:https://trilobita.co.uk/trilobita-docvault
Total downloads:2 332
Active installs:70+
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Trilobita DocVault is a WordPress document management plugin with version control and a searchable document library. Upload and organise files in the admin, then share them with your team or site visitors — with a searchable, sortable document table, Gutenberg block support, full version history, download tracking, and access control.

Key Features:

  • Version History – Full version history with rollback, download, and delete for every document.
  • Drag & Drop Upload – Intuitive drag-and-drop file upload interface in the admin.
  • Download Tracking – Track download counts for all documents.
  • Access Control – Restrict documents to logged-in users only.
  • Frontend Display – Responsive shortcode-powered document table with AJAX search, sortable columns, and pagination.
  • Gutenberg Block – Native block editor support for embedding documents.
  • File Type Support – PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, ODT, ODS, ODP, RTF, CSV, TXT.
  • Document Categories – Hierarchical taxonomy for organizing documents.

Go further with Trilobita DocVault Pro

Trilobita DocVault Pro adds enterprise-grade features for teams that need more control:

  • Unlimited Version History – Remove the 5-version limit and keep complete history for every document.
  • Per-Document Access Control – Restrict individual documents to specific user roles.
  • Audit Trail – Full activity log with CSV export for compliance and accountability.
  • Email Notifications – Configurable alerts for uploads, updates, and approvals.
  • Document Approval Workflow – Require documents to be reviewed before publishing.
  • Bulk Upload – Upload multiple documents at once with duplicate detection.
  • Download Analytics – Detailed per-version download statistics.
  • Duplicate Detection – Find and merge duplicate documents to save storage.
  • Storage Management – Advanced tools for monitoring and cleaning up storage.

Privacy

Trilobita DocVault stores the following user data:

  • Uploader user ID – Stored as post meta (_trdv_uploaded_by) to track who uploaded each document version.
  • Download logs – When download tracking is enabled, the plugin records the downloader’s IP address, user ID (if logged in), and timestamp in a custom database table (trdv_download_log).

This data is handled in compliance with GDPR and CCPA:

  • The plugin registers with the WordPress privacy tools for data export and erasure requests.
  • A suggested privacy policy text is provided under Settings > Privacy.
  • IP addresses and download logs can be deleted via the WordPress personal data erasure tool.

Usage

Document Block (Gutenberg):

Add a single document with a download button directly in the block editor:

  1. Click the + button to add a block
  2. Search for “DocVault Document”
  3. Select a document from the dropdown

Block options:

  • Layout: Full (with icon and download button) or Minimal (compact inline link)
  • Show/hide file type icon
  • Show/hide file info (type and size)
  • Alignment (left, center, right, wide)

[trdv_list] — Document Table Shortcode:

Display a searchable, sortable table of documents on any page or post:

[trdv_list]

Parameters:

  • category – Filter by document category slug
  • type – Filter by file type (pdf, docx, etc.)
  • orderby – Sort by: date, title, size (default: date)
  • order – ASC or DESC (default: DESC)
  • show_search – Show search box: true/false (default: true)
  • show_download – Show download button: true/false (default: true)
  • columns – Columns to display: title, type, size, date (default: title,type,size,date)
  • per_page – Documents per page (default: 20)

Examples:

[trdv_list type="pdf" orderby="title" order="ASC"]
[trdv_list category="reports" show_search="false" columns="title,date"]

Document Link Toolbar Button:

Link any selected text to a document download without leaving the block editor:

  1. Select the text you want to turn into a download link
  2. Click the document icon in the formatting toolbar (“Trilobita DocVault Link”)
  3. Choose a document from the dropdown and click Apply

[trdv_link] — Inline Document Link Shortcode:

Insert a download link within any text:

[trdv_link id="123"]Download the report[/trdv_link]

Parameters:

  • id (required) – The document ID
  • new_tab – Open in new tab: true/false (default: false)
  • class – Add custom CSS class

Examples:

[trdv_link id="123"] - Uses document title as link text
[trdv_link id="123"]Click here[/trdv_link] - Custom link text
[trdv_link id="123" new_tab="true"]Download[/trdv_link] - Opens in new tab
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