• The Participatory/Shared Governance system should follow these guiding principles:
• Participatory/Shared Governance is a central value of integral leadership that requires continued hard work, open communication, trust and respect.
• Participatory/Shared Governance develops a system of open communication where the president, faculty, staff, administrators, board members and students work to align and implement strategic priorities.
• Integral leadership links the president, faculty, staff, administrators, board and students in a well-functioning partnership purposefully devoted to a well-defined, broadly affirmed institutional vision.

 The Participatory/Shared Governance structure is outlined in the attached organizational chart, which outlines the two-way conversations between various stakeholders and committees.

 Any College employee may, at any time, recommend a change to the process that improves efficiency and provides for greater input from throughout the College community.

• Employees will have opportunities to sign up for committee membership during the fall Pre-Service each year. Unfilled committee membership slots will be recommended by the Executive Team member associated with that committee to the committee chair.
• Each college committee will select from among its members, a chair and vice-chair, except where a chair is appointed.
• Each College committee will include representation from an Executive Team Member, two faculty members, two classified members, and two students. Other positions included are determined by the committee’s purpose.
• While membership of each committee is set in the organizational document, all meetings are open

• All committees and the College Planning Council are advisory. Final authority lies with the President.
• A regular schedule of committee meetings will be established.
• A quorum for each committee will consist of 50% of the assigned membership plus one.
• Committee structure, membership, purpose, and procedures can and will be modified from time to time as better and more effective ways of working are developed.
• Administration will monitor committee assignments to assure that the needs and interest of all constituencies are adequately represented.
• All committees should have open and constructive participation among constituents.
• All committees should have a willingness to actively listen to each other.
• All committees should have early opportunities for discussion, information sharing, and input on any topic.
• All committees should have time for all constituent groups affected by an issue to share information and to state their position(s) on proposed actions.
• All committees should have Participatory/Shared integrity and responsibility in all adopted governance policies and procedures.
• All committees should have continual monitoring and refinement of governance policies and procedures by representatives of the entire college community.
• All committees should make a sincere effort to make the governance process work in a timely and effective manner.
• All meetings will be documented and records of meetings will be made available within two weeks on the BMCC website Participatory/Shared Governance Committee page.
• College Planning Council (CPC) will develop a schedule for committees to report out at least once during the year to those respective committees.   
• Committees may deem it necessary to form sub-committee work groups to accomplish the committee plan of work or form for specialized tasks.
• Throughout this process of disclosure, responsiveness, and accountability, the constituents recognize that the college administration is ultimately responsible for approving decisions advanced by this system of consultative governance.

Committee Chair

• Manage committee membership per administrative procedure 06-2003-0002 Participatory/Shared Governance; include representation from a Vice President, a faculty member, a classified member, and a student. Other positions included are determined by the committee’s purpose.
• Orient new members of the committee each year – review charter/purpose, membership, responsibilities, meeting schedule, communication responsibilities
• Develop schedule for regular committee meetings
• Develop agenda for meetings
• It is suggested that committees utilize Robert’s Rules of Order when taking action during meetings
• Conduct committee meetings that are open and have constructive participation among participants
• Facilitate opportunities for discussion, information sharing and input, and encourage members to actively listen to one another
• Remind committee members at every meeting to report back to their respective programs/departments the information Participatory/Shared/obtained during the committee meeting in an effort to share communication and maintain transparency

 Committee Recorder

• Once chair develops schedule of meetings for the year, send schedule to President’s Office (Executive Assistant) and send Outlook calendar appointments to all committee members
• When available in advance, publish meeting agendas on respective committee page of BMCC website (https://www.bluecc.edu/about-bmcc/staff-web) and send to committee members
• Record minutes during each committee meeting.
• Publish completed minutes on respective committee page of BMCC website following each meeting.

 Committee Members

• Attend committee meetings regularly. If you cannot commit to regular attendance, please notify the chair that you need to resign.
• Be an active, respectful listener during meetings.
• Be an active participant in meetings.
• Report back to your program/department the information Participatory/Shared/obtained during the committee meeting in an effort to share communication and maintain transparency.

Robert’s Rules of Order is the standard for facilitating discussions and group decision-making. Copies
of the rules are available at most bookstores. Although they may seem long and involved, having an agreedupon set of rules makes meetings run easier. Robert’s Rules will help your group have better meetings, not
make them more difficult. Your group is free to modify them or find another suitable process that encourages
fairness and participation, unless your bylaws state otherwise.

Watch the Robert’s Rules of Order Video