Everything You Need to Sell, Deliver, and Get Paid — In One System
AlpacaBOSS, new name and new features the brings point of sale, inventory, payments galore, invoicing, delivery and dispatch, customer management, and real-time reporting and business intelligence (think: KPI) together in one clean, powerful workspace.
No bolt-ons. No double entry. No guesswork. Your employees will love you for making the move to AlpacaBOSS.
A full service,multi-store capable,full-featured business operations system and point of sale for retail, quick-serve, light commercial, consignment, and delivery serving the B2C and B2B markets. Manage sales, customers/clients, invoices and accounts receivables with aging, work orders and delivery dispatch, shipping management with EasyPost, and inventory control from a browser based administrator; and sell from virtually any hardware platform (tablet, PC, handheld). AlpacaBOSS accepts many payment methods – the standard payment methods of cash, credit cards, ebt, gift cards/certificates, PayPal, custom payments, and the added convenience of Bitcoin/Lightning payments (and other crypto currencies such as USDC and USDT).
Want to see a HUGE list of functions?
Don’t get overwhelmed 🙂
AlpacaBOS — Major Functions & Features
Point of Sale (Sales Screen)
- New Sale / Quick Sale
- Customer lookup & attach to sale
- Item search & barcode scan
- Price level / dual pricing support
- Discounts (line item & order level)
- Quantity & unit of measure
- Kit / bundle items
- Hold & recall transactions
- Voids & returns
- Manager override
- Register touch menu (quick-add buttons)
- Mobile sales view
Payments
- Credit / Debit card (Physical Terminal)
- Card on File (COF — chip, swipe, manual entry: tokenized)
- Manual credit card entry
- ePayment (tokenized)
- ACH
- Gift cards (activation & redemption)
- Gift certificates
- Store credit
- Cash
- Check
- Bitcoin / Lightning (BTCPay, Strike, Azteco) – Pricing in Sats and Bitcoin
- Invoice / Pay Later (on account)
- Dual pricing (cash discount)
Invoicing & Accounts Receivable
- Create / edit invoices
- Email invoices to customers
- Multi-invoice payment
- Batch card-on-file payments
- Statement generation & email
- AR aging report
- Invoice reconciliation tool
Quotes
- Create & edit quotes
- Print / email quotes
- Convert quote to sale
Work Orders
- Create & edit work orders
- Bulk edit work orders
- Work order print
- Labor cost entries
- Time billing report
- Delivered work orders tracking
Delivery / Dispatch
- Delivery scheduler
- Dispatch calendar
- Driver route assignment
- Driver delivery view (mobile)
- Unscheduled work orders queue
- Exceptions tracking
- Drivers report
Receiving / Purchasing
- Receiving orders (bills & receipts)
- PO number & invoice/doc# tracking
- Multi-item receiving
- Shipping, fees & discount on RO
- Mark as paid
- Void voucher
- History search (Vendor, RO#, PO#, Invoice/Doc#)
- Re-sync to QuickBooks (permission-gated)
Expenses
- Expense entry with vendor
- Expense number tracking
- Category assignment
- History search (Exp#, Vendor)
Vendors
- Vendor list & management
- Merge vendors
- Edit vendor details
- Vendor spend detail report
- Vendor summary report
- Vendor item breakdown report
Inventory
- Item list & management
- Add / edit items
- Item images
- Item variants (size/color matrix)
- Matrix templates
- Kit components editor
- Product groups
- Categories (merge, manage)
- Physical inventory count
- Inventory adjustment
- Inventory transfer (multi-store)
- Low stock report
- Stock levels report
- Inventory valuation report
- Inventory by store report
- Protected SKU config
- Price tag printing
- UOM (unit of measure) configuration
Customers / CRM
- Customer list & management
- Add / edit customers
- Merge customers
- Bulk edit customers
- Store credit balance & ledger
- Card on file management
- CRM activity log
- Customer documents
- Customer report
- Sales by customer report
- Store credit report
- Recurring billing / subscriptions
Employees / Timecards
- Employee list & management
- Timecard entry & management
- Timecard report
- Teams management
- Multi-store employee assignment
- Permission / role management
Order Forms (Online)
- Public-facing order form builder
- QR code generation
- Order form image uploads
- Edit order form dialog
eCommerce Integrations
- Shopify sync (items, orders)
- WooCommerce sync (items, orders)
QuickBooks Online Integration
- Connect / disconnect QBO
- Sync modes (summary vs. line-item)
- Link vendors, customers, items, employees, accounts
- Default item accounts config
- Entity sync direction config
- Summary items config
- Sync logs & system logs
- QBO sync status badges
- Re-sync individual bills (permission-gated)
- Summary verification
Registers
- Register list & management
- Register selection at login
- Touch menu configuration
- Cash drawer count report
- Media count / Z-Out / EOD reports
- Payouts
KPI Dashboard (Business Intelligence)
- Sales by period
- Payment mix chart
- Sales by store chart
- Top items
- KPI module configuration
- Full KPI data refresh
Reports
- Daily sales
- Sales by item
- Sales by customer
- Sales by store
- Sales by period comparison
- Category / product group report
- Payments history
- Sales tax summary
- AR aging
- Statements
- Vendor summary / spend detail / item breakdown
- Low stock / stock levels
- Inventory valuation / by store
- Physical inventory count report
- Gift certificates report
- Store credit report
- Drivers report
- Timecard report
- Time billing report
- Custom reports (saved report cards)
Client Administration
- Client list & multi-tenant management
- User management (add, edit, permissions)
- System settings
- Email templates
- Site message / banner
- Price level configuration
- Dual pricing configuration
- Tax cleanup tools
- Data import / export
- Historical sales import (billable consulting required)
- Legacy migration (billable consulting required)
- Transaction recalculation & verification
- Demo snapshot
- Support chat configuration
Diagnostics & Logs
- System logs
- Credit Card terminal logs
- QBO sync logs
- Log viewer
- Support chat