Legacy Data Diagnostic

Finally understand what’s really in your legacy systems – and what it will take to modernize them.
$2,500 1-Week Turnaround No Long-Term Commitment

The Problem You’re Facing

Your most critical business data is trapped in systems that were built when flip phones were cutting edge. You know you need to get that data into modern BI tools like Snowflake or Power BI, but:

IT says it will take 12 months and cost more than your annual data budget

Consultants quote $50K just to tell you what’s possible

Your team is flying blind because nobody can see real-time data from your legacy systems

You’re worried about what you’ll find when someone finally cracks open that old Access database

Sound familiar?

What You Get

A Clear, Honest Assessment

In one week, our team will:

1. Inventory Your Legacy Data Sources

We’ll document every database, flat file export, and “critical spreadsheet” that contains data you need for operations, compliance, or reporting.
Typical sources we analyze:

    • Legacy ERP systems (JD Edwards, Epicor, AS/400)
    • Maintenance tracking (FoxPro, Access, custom databases)
    • Manufacturing execution systems (MES)
    • Quality management systems (QMS)
    • “Master Excel files” that run your business

2. Assess Data Quality & Readiness

We’ll take sample exports and analyze:

  • Completeness:
    Are there gaps in critical fields? Missing timestamps?
  • Consistency:
    Do product codes match across systems? Are date formats standardized?
  • Accessibility:
    Can we actually get the data out? (You’d be surprised how often the answer is “not easily”)
  • Volume:
    How much data are we talking? 10K rows or 10M?

3. Identify Integration Challenges

We’ll flag the gotchas before you invest in a full project:

  • “The only person who knows how to export this data is retiring in 6 months”
  • “This system requires a manual export every night at 2 AM”
  • “The data dictionary was lost in 2004”
  • “These two systems use the same field names for completely different things”

4. Deliver a Technical Feasibility Report

You’ll receive a clear, jargon-free document that includes:

  • Executive Summary (1 page):
    Can this be done? What’s the risk level?
  • Data Source Inventory:
    What you have and what condition it’s in
  • Integration Complexity Assessment:
    Rated as Easy / Moderate / Complex for each source
  • Recommended Architecture:
    How we’d approach connecting these systems to modern BI
  • Risk Register:
    What could go wrong and how to mitigate it

5. Provide a Fixed-Price Quote for Phase 1

No more open-ended consulting. We’ll give you:

  • Scope:
    Exactly which systems we’ll connect first (typically 1-3 sources)
  • Timeline:
    Realistic delivery dates (usually 2-4 weeks)
  • Price:
    Fixed cost, not a range
  • Deliverables:
    What “done” looks like

What You Get

This diagnostic is ideal if you’re:

In a regulated industry

(Aviation, Defense, Medical Devices, Pharma) where compliance reporting is non-negotiable

Planning a major system upgrade

(new ERP, new BI platform) but need to keep legacy data flowing during migration

Tired of “maybe” answers

from IT about whether modernization is feasible

Evaluating multiple vendors

and want an independent technical assessment

Under pressure from leadership

to “figure out the data situation”

What Makes This Different

Most consultants will:

Charge $15K-50K for a discovery phase
Take 4-8 weeks to deliver a 100-page report nobody reads
Recommend a $500K Salesforce/SAP implementation
Disappear after delivering the report

We will:

Charge $2,500 for a focused 1-week sprint
Deliver a 10-15 page report you can actually use

Recommend the minimum viable solution to prove value first

Quote you a fixed price for Phase 1 and offer to do the work ourselves

We’re not selling you a multi-year transformation. We’re giving you a realistic roadmap to get your most critical legacy data flowing to modern tools—without ripping out systems that still work.

How it works

Day 1-2: Discovery

Kickoff call with your team (1 hour)
You send us sample data exports (CSV, Access files, screenshots of legacy systems)
We interview 2-3 key stakeholders (15-30 min each)

Day 3-4: Analysis

Our team tests data extraction methods
We build sample transformations to identify data quality issues
We map out proposed pipeline architecture

Day 5: Delivery

We deliver the Technical Feasibility Report
1-hour walkthrough call to answer questions
Fixed-price quote for Phase 1 (optional—no pressure)

Real Client Example

Scenario: Northeast aerospace MRO with 20-year-old FoxPro maintenance tracking system

Their pain: FAA audit prep took 3 weeks of manual data pulls across 5 systems

What we found

FoxPro database was actually in good shape (clean schema, consistent data)
The real problem: No one knew the table relationships anymore
Excel “master sheets” were the source of truth, not the database
Parts inventory system hadn’t been backed up in 18 months (!)

Our recommendation:

Phase 1: Connect FoxPro → Snowflake for maintenance logs only ($12K, 3 weeks)

Phase 2: Add parts inventory after migrating to new system (deferred 6 months)

Risk mitigation: Set up nightly database backups immediately (included)

Client decision:
Moved forward with Phase 1. Audit prep time dropped from 3 weeks to 2 hours. Paid for itself in the first audit cycle

Frequently Asked Questions

Q: Do I need to have Snowflake/Power BI/Tableau already set up?

A: No. We’ll recommend the best destination based on your needs and budget. If you’re already committed to a platform, we’ll design for that.

Q: What if our data is a complete mess?
A: Then you really need this diagnostic. We’ve seen it all—and we’ll tell you honestly if a system is too far gone to salvage (rare, but it happens).
Q: Will you try to upsell us on a huge project?
A: No. Our goal is to find the smallest, fastest win that proves value. Expanding from there is up to you.
Q: What if we decide not to move forward after the diagnostic?
A: That’s fine. You keep the report and the quote. No hard feelings. (Though if our assessment is “this is impossible,” we’ll tell you upfront and refund 50% of the fee.)
Q: Can you sign an NDA?
A: Absolutely. We’ll sign yours or provide our standard template.
Q: Our IT team is skeptical of outside help. How do you handle that?
A: We’re not here to replace IT—we’re here to take one specific, time-consuming problem off their plate. Most IT directors are relieved when someone else tackles legacy data integration so they can focus on strategic projects.

What Happens Next

Book a 15-minute Intro Call

We’ll confirm this is a good fit and answer any questions

You Send Us a Deposit

($1,250 upfront, $1,250 on delivery)

We Kick off the Diagnostic

within 3-5 business days

You Get Clarity

on whether modernizing your legacy data is feasible—and exactly what it will cost

No multi-month commitments. No vague proposals. Just a straight answer in one week.

Schedule a Free Demo

See how Alice and AI can help your business grow.