Compliance Technology - Built for Complexity
MailSPEC isn't just another email encryption tool or document sharing service. We're talking about a fully-fledged enterprise-grade compliance platform, designed to help organisations in the most complex, overlapping regulatory environments on the planet.
Whether you're a bank, a hospital, or a government agency, MailSPEC makes sure your sensitive communications stay secure, auditable and compliant - no matter where they're going.
What Sets MailSPEC Apart
Sovereign Control - Wherever You Are
Compliance is all about knowing where your data lives. MailSPEC gives you complete control, unlike those cloud-first providers who store your data in some foreign data centre. With us, you can deploy MailSPEC inside your own country, or on your own private infrastructure - or even in a national cloud environment. This is crucial for anyone that's subject to data residency laws like GDPR or APPI, or who's operating in countries with cross-border banking regulations. Your data never leaves your home turf, and you're not exposed to foreign surveillance or laws like the US CLOUD Act.
AI-Driven Compliance - All in One Place
Our JACE engine is on-prem, so your sensitive data stays where it belongs not floating around in some cloud. This means that JACE can enforce your compliance policies in real-time, without ever sending any sensitive data to the cloud. Among other things, this means that: - You can stop PHI, financial data or inside info from going to people it shouldn't be going to - You can add metadata and keep a journal of every communication, right from the start - JACE can classify and route messages or files, according to your policy, jurisdiction or role - And our ESCROW system lets you get hold of any file or message that you need to, with multiple access methods for eDiscovery All this happens fast, and is scalable and audit-ready - because JACE is local and intelligent.
Seamless Integration - With Your Existing Systems
We've got native integrations into all the platforms you already use, like Microsoft 365, Oracle NetSuite, and all the rest. Whether you're a hospital using an EHR system, or a global bank running custom trader desktops, MailSPEC just works with those workflows, without: - Any new logins - No portals to navigate - No need for user training This means your people can get on with their jobs, while MailSPEC quietly adds security, compliance and control.
Multi-Regulation Support - The Whole Package
Most vendors focus on just one vertical, or one jurisdiction - but global enterprises operate across borders, industries and compliance regimes. MailSPEC is different. We provide: - Support for HIPAA, SEC Rule 17a-4, MiFID II, GDPR, APPI, NIST SP 800-53 and more - Simultaneous enforcement of overlapping rules - no compromises - Metadata-tagged communication that makes audits and eDiscovery a breeze In short, we're a platform that respects all the rules, wherever you operate.
Multi-Modal Coverage - All Channels, One Platform
With MailSPEC, you can secure: - Email with EasyCrypt - Chat with Pulse - File-sharing with PassLink - Video conferencing with Réunion Video - Authentication with ActiveAuth No need for five different vendors for five different channels - your compliance team can apply consistent policies across them all, and your IT team only has one architecture to manage.
More of the Features That Matter
MailSPEC lets you write policies once, and apply them everywhere. For example, if your policy says PHI can't leave your domain, that applies to email, chat, file shares and video meeting logs. No gaps, no silos.
Messages and files can be tagged by role (like "Radiologist" or "Trader") and retention class (like "patient inquiry" or "market-sensitive"). This helps with eDiscovery, lets you route messages by jurisdiction, streamlines audit preparation and even automates compliance - all in one go.
Our JACE engine handles journaling, audit logging and escrow automatically, storing everything in tamper-proof WORM format, indexed with rich metadata and retainable within SLA windows. This meets or exceeds all the requirements from regulators like the SEC, FINRA and HIPAA.
Whether you've got 200 users or 2 million, MailSPEC scales to meet your needs. We offer clustered deployments, high-availability architecture, load balancing and failover options, and flexible configurations for private, hybrid or national cloud models.
We've also got managed services (to keep your system up to date, monitored and backed up), professional services (for architecture, policy tuning and deployment planning), and global support (with escalation paths, SLA-backed resolution and strategic planning).
Why Enterprises Choose MailSPEC
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One platform for total compliance communications
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Deployable on-prem, in a sovereign cloud, or hybrid
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Supports overlapping regulations without compromise* Minimizes user friction through really slick and seamless integrations
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Dramatically reduces compliance risk, knocks down audit times and make life easier for your IT team
MailSPEC is a name you can trust when it comes to the big hitters - healthcare systems, major financial institutions, government agencies, and even those super-powerful sovereign cloud operators all over the world . When compliance is on your radar you don't just get away with chucking some encryption in the mix - you need a platform that gives you a clear view of the whole picture.
