Equipment checkout systems give the greatest advantages when online and available at all times. Students can access Connect2 equipment checkout software 24/7 from any online device, so they have the power to reserve or renew items whenever needed. A link is provided from the LMS, university website or other student portal. Students and staff can authenticate using their usual ID and password to access the system.

This equipment checkout software is designed with a clean, easy to use reservation interface. Simply browse the assets, add to the cart, select a reservation time and date in the calendar view, then agree to the terms and conditions to finalize a reservation. The guided step-by-step process is simple and intuitive. Availability of items is always clear, with real time data in the app interface. It’s impossible to create double bookings. Automated emails confirm reservations and remind customers when each checkout is due.

Connect2 ensures users are aware of terms and conditions as part of the booking process, so that they use equipment items responsibly and return them when agreed.

At the time of the reservation, the user visits the store or cage with their student ID. Staff will have had time to view reservations and prepare equipment for checkout. They simply scan the ID to bring up the relevant booking in Connect2, scan the items and give them to the user. The equipment checkout is complete! It’s a system that requires no paperwork.

Staff will always checkout the correct assets due to clever use of barcodes that integrate with the equipment checkout software.

Connect2 issues automatic reminders for when items are due back. The user returns them to the store where staff scan assets back in. If equipment assets are late, penalties can be applied automatically and users temporarily stopped from making further bookings in the equipment checkout software.

Asset tracking is complete and 100% reliable due to the checkout software compatibility with barcoding systems. You will always know exactly what’s out, what’s returned and what’s late. Our account manager can provide further advice on barcoding if needed.

With Connect2, equipment usage stays under control. Users only see and book items they are permitted to use. These rules can be applied automatically by course, year, module or whether the necessary training has been completed. Other rules such as booking length can also be applied. Late returns and cancellations are flagged to staff.

Connect2 supports user accountability with thorough communications and data on any late, lost or broken assets. With this system, there’s always time for staff to organize replacement items to avoid disruption to projects or classwork.

As a complete equipment management solution with real time asset tracking, inventory data and reports, it’s the effortless way for staff to manage and control equipment use. And with a comprehensive usage history, it’s the perfect tool for keeping track of who has what so there’s full accountability.

The booking history builds in the equipment checkout software to provide a rich database of resource usage for lifecycle management and further purchasing decisions. Asset usage data is provided at the individual item or collection level. Asset tracking information is also provided as part of a daily dashboard on all checkout and check in activity.

This essential equipment checkout software provides a complete end to end solution from the initial reservation of assets, to supporting the equipment checkout process, to facilitating the prompt return of all items. The carefully designed, clean interface and workflow leads to fast adoption of the checkout system. This quickly pays off in multiple saved admin hours and high levels of satisfaction as students repeatedly make their own reservations for equipment items.

With its clear communications, automatic reminders and essential asset data, the Connect2 checkout system actively reduces equipment losses and helps staff recover missing equipment. Asset tracking data, full usage histories and equipment maintenance logs mean your inventory is always well managed and in capable hands.