Integrate Workplace Sensors
Make office sensors and Microsoft 365 work seamlessly together.
Create a Smart Office with Sensor-Controlled Workspace and Office Management
See desk and room availability in your calendar, automate workspace check-ins, cancellations and no-shows. Expedite meeting room turnover and cleanings and get a clearer picture of employee workspace usage and behaviors.
The Office Place Sensor solution works with a variety of sensors, such as occupancy and motion sensors enabling different sensor solutions to work together with Microsoft 365. The integrated solution lets room or desk sensor’s API communicate with Microsoft 365 to give you smarter insights, automated functionality and capabilities for workspace and office management.
A New Way to Enhance Employee Satisfaction
Workplace sensors offer a unique and easy opportunity to boost employee satisfaction through better workplace experiences.
- Insights into space preferences can inform changes to make to improve comfort levels and to create a better environment that promotes employee well-being
- Smart sensors can turn over rooms faster when no-shows happen, freeing up high-demand resources sooner
- Employee behavior trends can reveal ways to improve productivity and satisfaction by ensuring enough high-value resources are available at peak times
Examples of how sensors can be used at your workplace
Our workplace sensor solution runs within our OfficePlace suite, integrates with Microsoft 365 and filters data from sensors to adapt and handle various business scenarios. No more unnecessary administrative work to correctly see desk and meeting room availability.
Simplify check-outs and cancellations
Detect when meetings end early or last longer than planned.
The workplace sensor can smartly detect a lack of occupancy or prolonged occupancy and provide information to end or extend the room booking.
The space will then appear free/occupied in Outlook® for other employees to book or not.
Customize the solution according to your needs.
Make instant bookings
Create a booking by walking into an available meeting room & book a desk when sitting down.
If a sensor registers activity in a meeting room or at a reserved desk, the workspace booking will be confirmed in Microsoft 365 / Exchange.
The room or desk will appear as booked in Outlook®.
Support facility management
Resources associated with a meeting are canceled when the sensor does not detect activity, although a room is booked.
If a reserved meeting room or desk is not used anyway, there is no need to clean it. Facility Management can get an overview of the facilities that are actually used.
Save costs and time by focusing only on the desks and rooms that have been in use.
See up-to-date availability
See up-to-date desk occupancy and meeting room availability in your Outlook® calendar.
Overview floor plans can show you which desks are occupied and where you can find your perfect spot.
The sensor provides information to OfficePlace. When occupancy is registered, the workspace will appear occupied on floor plans and in the Outlook® calendar.
Gain insights with Business Intelligence
Optimize resources and office space.
The sensor solution provides data about no-shows, cancellations, usage time, and more. It can help you answer questions like:
– How many hours is a specific room or desk used?
– Which days or hours are resources used the most – or least?
– Which desks are booked the least and which areas are the most popular?
Optimize real estate costs
See data about the sensors in an interactive up-to-date dashboard.
The OfficePlace Sensor dashboard can help adjust your procedures and save on costs by providing data insights that help property managers make informed decisions, such as:
– How large does the office need to be?
– Do we have space that can be sub-let?
– Do we have more space than we need?
Discover a Better Workspace and Hot Desking Experience
Want to learn more about how our sensor integration solution can connect your workplace sensors with Microsoft 365 for more efficient and accurate workspace management?
Schedule a free demo today and discuss your requirements with us.
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How to Future-Proof Your Workplace
The modern workplace moves fast and is highly efficient, and sensors can help with planning for future office requirements.
- Anticipate future needs: Real-time data and insights can be used to forecast future needs
- Proactively prepared: Intelligent insights from sensors help organizations be agile, ensuring they are always prepared for changes in their workforce or office space demands
- Long-term planning: Predictive analytics from sensor data helps future-proof any workplace, helping organizations to plan for evolving work trends, growth, or downsizing
How you can use the data you collect when using occupancy sensors
Occupancy sensors or motion sensors for the office make space and resource management easier. Take a look at the OfficePlace Sensor dashboard and use it to determine the optimal employee-to-seat ratio, saving on real estate and maintenance expenses. The BI data can for example help you determine when and which desks and rooms are used the most, or at what time of day they are occupied least. The options are many.
Contact our experts to hear more about the interactive dashboard in OfficePlace Sensor.
Why Choose Our Sensor Software?
Our OfficePlace sensor module integrates workplace sensors with Microsoft 365 to enable more insights around resource use and greater management functionality.
With most sensor solutions, you only get half the information and capabilities because they’re designed to work with their own software. With our integration solution, you can connect Microsoft 365, Outlook® calendars and the workplace sensor system to communicate and work together.
By focusing on integration with Microsoft 365, we enable to you to create smart, tech-driven operational efficiencies and automations that can reduce overhead costs and resource waste.
Ensuring Privacy and Security with Workplace Sensors
At the core of our sensor solution is a robust privacy and security infrastructure built to ensure sensor data is always protected. Our sensor solution follows privacy-by-design principles, ensuring that all data collected is anonymized and securely processed. Robust security protocols, including the latest encryption technologies and firewalls, are in place to protect sensitive information, ensuring that your workplace sensor data adheres to industry standards and regulations.
Simple Technical Requirements
A few requirements are necessary for our sensor integration to manage your workplace sensor systems and get the full benefit of OfficePlace from Add-On Products. You will have the best opportunity to bring your key systems together when you have the following:
1. A cloud-based Microsoft 365/ Exchange solution.
2. Sensors with officially accessible API supported by us.
3. Add-On Products OfficePlace Sensor software solution
FAQ
What is a workplace sensor?Â
A workplace sensor is a device designed to gather data and interact with various platforms to analyze and offer insights into the utilization of office spaces and desks. This makes them a fundamental element of an office’s Internet of Things (IoT) technology strategy.
Typical workplace sensors encompass desk sensors, motion sensors, or occupancy sensors for meeting rooms. These sensors employ passive technology to detect both heat and movement. They are typically installed beneath desks, on ceilings, or at elevated positions on walls to ensure comprehensive room coverage.
Workplace sensors can seamlessly integrate with room booking software to optimize the utilization and management of office spaces.
The implementation of office sensors has the potential to transform any establishment into an intelligent workspace that enhances operational efficiency and employee well-being. Furthermore, these sensors provide valuable real-time insights that can be leveraged for informed decision-making.
Why should I invest in office sensors?
The implementation of workplace sensors can enhance overall operational efficiency within companies by capturing and quantifying usage and occupancy data. It facilitates streamlined discovery and reservation of meeting rooms, facilitates in-depth analysis of workplace utilization, and offers a comprehensive understanding of space usage patterns. Consequently, users gain insights into room availability, duration of occupancy, and the availability of unoccupied rooms.
Occupancy and motion sensors in the office contribute for example to:
- improved employee experience
- effective space utilization
- better sustainability
What information can sensor data provide for optimizing space?
Incorporating sensor data into space optimization strategies provides a good understanding of how office spaces are utilized. This empowers organizations to make informed decisions that enhance employee experiences, boost productivity, and maximize the value of their physical work environment.
Office sensor data also provides insights that benefit room booking by displaying up-to-date room availability and usage patterns. Workplace optimization is aided by understanding peak usage times, identifying underutilized areas, and recognizing collaboration zones. The efficiency of desk booking improves as data reveals trends in desk occupancy. These insights inform better space allocation, enhance productivity, and elevate the overall workplace experience.
What are workplace occupancy sensors used for?
Workplace occupancy sensors are utilized to monitor and manage the utilization of office spaces and help you get a clearer picture of employee workspace usage and behaviors.
Occupancy sensors aid in space utilization analysis, allowing organizations to make informed decisions regarding office layout and resource allocation.
In combination with a desk booking system like Resource Central, you can even see desk and room availability in your Outlook® calendar, and automate workspace check-ins, cancellations or no-shows.
How do workplace sensors improve operational efficiency?
Workplace sensors can improve operational efficiency by providing real-time data about space usage and employee behaviors that help organizations make smarter decisions. With this information, businesses can reduce waste, optimize workspace layouts, and streamline cumbersome processes. This results in cost savings, improved resource allocation, and a smarter, more automated office environment.
Can workplace sensors help with remote work management?
Yes, workplace sensors can help with remote work management by providing valuable insights into how employees use office spaces. This is especially helpful for managing hybrid work environments. For example, by tracking desk occupancy and meeting room usage, organizations can optimize space for when employees are in the office and adjust resources based on attendance. This helps maintain an efficient and flexible work environment for both remote and in-office staff.
What privacy measures are in place with workplace sensors?
Workplace sensors are designed with privacy in mind. They collect anonymous data and do not track individual employees or personal information. Instead, they focus on overall usage patterns and occupancy data. This approach ensures that employee privacy is maintained while still providing valuable insights for workspace optimization.
What data can be tracked with workplace occupancy sensors?
Workplace occupancy sensors can track various data points, including:
- Desk and meeting room occupancy
- Usage duration of workspaces
- Room booking trends (e.g., cancellations, no-shows)
- Peak and off-peak usage times
- Space utilization rates across departments or floors
- Trends in collaborative areas and spaces
This data provides actionable insights for optimizing workspace allocation and improving resource management.
How do I analyze workplace sensor data for actionable insights?
Analyzing data capture by workplace sensors can be done through integrated dashboards and reporting tools. Most sensor systems offer real-time visualizations and reports that help you track occupancy trends, identify underutilized spaces, and make data-driven decisions on space management and design. These insights can also easily be shared with stakeholders for further strategic planning and operational improvements.
Let us help you find the solutions to grow your business
Add-On Products offers a suite of digital workplace solutions designed to help organizations of all sizes manage workspaces, resources and more with today’s hybridized workplace in mind. Our experts will help you choose the solutions that fit your businesses’ current needs and future vision, enabling the insight and tools you need to drive operational efficiencies in workspace and visitor management in the modern workplace.
