{"id":14123,"date":"2024-03-12T09:44:00","date_gmt":"2024-03-12T16:44:00","guid":{"rendered":"https:\/\/seedcode.com\/?p=14123"},"modified":"2025-08-23T14:07:44","modified_gmt":"2025-08-23T21:07:44","slug":"suggesting-appointment-slots","status":"publish","type":"post","link":"https:\/\/seedcode.com\/suggesting-appointment-slots\/","title":{"rendered":"Suggesting Appointment Slots"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\">Show Available Slots that Match Multiple Criteria<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Schedulers often look for gaps in their schedules to find the open resources for each opportunity. But sometimes, gaps don&#8217;t tell the whole story.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You may have invisible criteria like skill-matching, cleaning requirements, or multiple resources to schedule at once. Or you may be on the phone with an opportunity and must suggest available times as quickly as possible.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In these cases, DayBack can suggest the best slots that match all of your requirements.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-vimeo wp-block-embed-vimeo wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Scheduling Workflows in DayBack Calendar\" src=\"https:\/\/player.vimeo.com\/video\/895413144?dnt=1&amp;app_id=122963\" width=\"960\" height=\"540\" frameborder=\"0\" allow=\"autoplay; fullscreen; picture-in-picture; clipboard-write\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<!--more-->\n\n\n\n<h3 class=\"wp-block-heading\">Scheduling Criteria Are Often Invisible<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In the movie above, schedulers can see openings for the two technicians, but they can&#8217;t easily see if the required rooms and equipment are free at the same time. While DayBack can show different types of resources simultaneously, as the number of criteria increases, it can be hard for schedulers to see everything at once and still make good decisions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Our customers often have rules that constrain when an otherwise open slot can be scheduled. Here are some of the invisible criteria we&#8217;ve built out for customers:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>staggered appointment start times<\/li>\n\n\n\n<li>hand-offs from one resource to another<\/li>\n\n\n\n<li>combining prep time across multiple procedures<\/li>\n\n\n\n<li>assigning the closest resource<\/li>\n\n\n\n<li>cleaning times after rooms are vacated<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Because DayBack is highly scriptable, it can scrub open slots against a variety of criteria to render just the slots that fit all your requirements. When multiple slots match, DayBack can even <em>rank<\/em> them so you can present the most ideal slots to your clients first. <\/p>\n\n\n\n<h3 class=\"wp-block-heading\">You Have to *See* Slots in Context to Make the Best Decisions<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Many scheduling apps present possible appointments as a list of dates and times. Without showing more information about each slot, schedulers can book days too tightly, always suggest the same providers first, or create huge gaps in some provider&#8217;s schedules. Ranking slots can help, but we&#8217;ve found that highlighting ideal slots alongside existing appointments gives schedulers the information they need to make the best decisions.   <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We&#8217;ve seen schedulers quickly offer to split appointments or to slightly change services when they see available slots in the context of other appointments, trainings, vacations, and breaks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Getting Started<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">We customize the recommendation of slots for each deployment as part of DayBack&#8217;s&nbsp;<a href=\"https:\/\/seedcode.com\/implementation-packages\/\" target=\"_blank\" rel=\"noreferrer noopener\">implementation packages<\/a>. Please <a href=\"\/contact\/\">get in touch<\/a> if you think DayBack could make a big impact on your team.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Show Available Slots that Match Multiple Criteria Schedulers often look for gaps in their schedules to find the open resources for each opportunity. But sometimes, gaps don&#8217;t tell the whole story. You may have invisible criteria like skill-matching, cleaning requirements, or multiple resources to schedule at once. Or you may be on the phone with an opportunity and must suggest available times as quickly as possible. In these cases, DayBack can suggest the best slots that match all of your requirements.<\/p>\n","protected":false},"author":12,"featured_media":14125,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[8,20,35],"class_list":["post-14123","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-calendar","tag-making-time","tag-resource-scheduling"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Suggesting Appointment Slots - SeedCode<\/title>\n<meta name=\"description\" content=\"DayBack recommends open appointment slots based on criteria that schedulers can&#039;t readily see, like skill requirements or shared resources.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/seedcode.com\/suggesting-appointment-slots\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Suggesting Appointment Slots - SeedCode\" \/>\n<meta property=\"og:description\" content=\"DayBack recommends open appointment slots based on criteria that schedulers can&#039;t readily see, like skill requirements or shared resources.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/seedcode.com\/suggesting-appointment-slots\/\" \/>\n<meta property=\"og:site_name\" content=\"SeedCode\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/seedcoder\" \/>\n<meta property=\"article:published_time\" content=\"2024-03-12T16:44:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-08-23T21:07:44+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/seedcode.com\/wp-content\/uploads\/2024\/03\/NewContactFromDupeList-scaled-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2560\" \/>\n\t<meta property=\"og:image:height\" content=\"1529\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"John Sindelar\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:image\" content=\"https:\/\/seedcode.com\/wp-content\/uploads\/2024\/03\/NewContactFromDupeList-scaled-1.jpg\" \/>\n<meta name=\"twitter:creator\" content=\"@dayback\" \/>\n<meta name=\"twitter:site\" content=\"@dayback\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"John Sindelar\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/seedcode.com\/suggesting-appointment-slots\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/seedcode.com\/suggesting-appointment-slots\/\"},\"author\":{\"name\":\"John Sindelar\",\"@id\":\"https:\/\/seedcode.com\/#\/schema\/person\/e021121e8ec483b6ed62b0c7fa3cc2ba\"},\"headline\":\"Suggesting Appointment Slots\",\"datePublished\":\"2024-03-12T16:44:00+00:00\",\"dateModified\":\"2025-08-23T21:07:44+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/seedcode.com\/suggesting-appointment-slots\/\"},\"wordCount\":397,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/seedcode.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/seedcode.com\/suggesting-appointment-slots\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/seedcode.com\/wp-content\/uploads\/2024\/03\/slotsfeat.png\",\"keywords\":[\"Calendar\",\"Making Time\",\"Resource Scheduling\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/seedcode.com\/suggesting-appointment-slots\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/seedcode.com\/suggesting-appointment-slots\/\",\"url\":\"https:\/\/seedcode.com\/suggesting-appointment-slots\/\",\"name\":\"Suggesting Appointment Slots - 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