8 Best Project Tracking Software: Free and Paid

In today’s blog post, I will discuss project tracking and then review the 8 best project tracking software.

Project tracking is monitoring a project’s status and progress to ensure it is on the right track. Project tracking is a part of project management.

Project management is the application of knowledge, skills, methods, and experience to deliver tasks in a given project. It involves planning, organizing, documentation, communication, reporting, and tracking to ensure a smooth project execution.

To achieve your project objectives, you must track progress effectively throughout the project life cycle.

Project managers mainly use visual representation charts (like the Gantt chart) to view project progress. The Gantt chart allows managers to see an overview of tasks and the project’s progress.

When managing large projects, you must track the progress with specialized tools. This helps project managers monitor progress and stay informed about what’s happening throughout the project.

How is project tracking done?

Project tracking is done using project tracking software, which is a part of the project management information system (PMIS). This software helps define roles, objectives, goals, and milestones.

Project management and tracking tools help teams manage projects seamlessly.

This guide will examine some of the best project tracking tools (or project management tracking) available on the market.

For these project tracking software options, we will look at the following:

Features
Pros
Cons
Pricing

The 8 Best Project Tracking Software for Project Managers

Here are our top eight (8) project tracking tools for 2025.

monday.com – A project tracking tool for teams to streamline business processes and track and manage project progress.
nTask Manager – This software helps you break down complex projects using seamless workflows.
Nifty – Remote collaboration software to manage tasks and projects.
Airtable – A low-code platform for designing project management systems for teams.
Kantata – Formerly known as Mavenlink, is software designed to deploy teams in real-time effectively.
Scoro – Scoro is one of the most comprehensive project tracking tools. It is mostly used by professionals and large teams.
Paymo – Paymo is a task management platform for tracking tasks, resource planning, and project management.
Chanty – Teams need to communicate effectively to manage and track the progress of a specific project. Chanty offers a seamless platform for efficient communication.

1. monday.com

monday.com is one of the best project management and tracking tools. It has a specific template for tracking project progress. It is a simple and flexible tool for managing, tracking, and monitoring progress.

This template is designed to help project managers see tasks and deadlines, optimize budgets, and more. It can also create a project status report, incorporating all the necessary information from all existing tasks and projects.

Project managers use monday.com to manage and track progress. You can sync all team members and track your project.

monday.com helps you combine project scheduling, timelines, and tasks. This software allows you to create dashboards, view critical paths, and even color code.

Key Features of monday.com

Task management and tracking
360-degree feedback
Sales and CRM dashboards
Agent management
Backlog management
Billing and invoicing
Calendar system
Categorization
Agile methodologies
Artwork management

Pros of monday.com

monday.com allows teams to turn words into workflows easily.
With this software, teams can record all tasks and automation.
You get dashboards with real-time insights on projects.
You can easily communicate with team members.
It is inexpensive compared to other project tracking software.
It is available via iOS and Android apps.
monday.com offers full integration with other sales and marketing applications.
It has an easy-to-use interface.

Cons of monday.com

It doesn’t offer resource allocation and management.
It doesn’t have a detailed dashboard to measure task progress.

monday.com Pricing Plans

monday.com offers five pricing plans:

Free: A newly introduced plan that is completely free of charge.
Basic: This plan starts at 12 USD per seat per month.
Standard: Pricing for this plan begins at 14 USD per seat per month.
Pro: This plan starts at 24 USD per seat per month.
Enterprise: For pricing details on this plan, please contact the monday.com sales team.

All plans come with an 18% discount when billed annually.

Click here to visit monday.com

Read my monday.com review.

2. nTask Manager

nTask Manager is a project management and tracking tool that makes project tracking easy for large projects.

Large projects require many processes and can take up much time and resources. This requires project tracking, which nTask Manager offers. Project management requires a lot of effort, and there’s a need for project tracking software. nTask is software with features that allow teams to track project tasks effectively.

Think task tracking, team tracking, time tracking, and even more. nTask makes project tracking easier with integrated software for teams, tasks, and milestones. It also features bugs and issues management.

Key Features of nTask

Project tracking dashboard
Task tracking features
Time tracking and reporting
Timesheet reporting
Risk tracking and management

Pros of nTask

With nTask, you can specifically track the time used for project tasks. This time-tracking feature is super effective for teams and project managers to have a clearer knowledge of what’s happening.
This project tracking software also offers online issues and bug-tracking features.
Online meeting tracking.

Cons of nTask

nTask manager is designed for huge teams and thus is a bit more expensive than most project tracking tools.
Limited resource and budget tracking features.

nTask Pricing Plans

nTask has three pricing plans:

Premium: The price is 4 USD per month per user.
Business: The price is 12 USD per month per user.
Enterprise: Contact customer care for pricing details

Visit nTask Project Tracking Software Here!

Read my nTask review.

3. Nifty

Nifty is a remote project management hub for teams to collaborate, manage, and track projects. It is an all-in-one platform that’s easy and fun to use.

Nifty is a cloud-based collaboration and tracking tool that lets you work on small to large projects with multiple team members. It helps you simplify your projects and goals and ensures a better workflow.

With Nifty, you can switch between workflows, tasks, chats, and roadmaps. It is one tool focused on uniting teams and aiding project completion.

What other project management features does Nifty offer?

Users can design a unique visual timeline for project goals and tasks. Using Nifty, you can build and automate your team’s work.

You can seamlessly manage and communicate with your clients on a single dashboard. The software helps expedite approval for creatives, create and manage marketing campaigns, and improve decision-making custom projects.

Key Features of Nifty

With Nifty, you can stop switching between roadmaps, tasks, docs, chats, etc. Here are some key features of this project tracking software:

Discussion management
Tasks management and tracking
Time tracking
Project and activity dashboard
Milestones
Effective reporting and analytics
Budget management
Alerts
Agile methodologies
Calendar management

Pros of Nifty

Perfect for freelancers, small, mid-sized, and even large businesses.
Teams can use discussion boards to collaborate with other team members.
Nifty has a seamless dashboard that is fully customizable to match every workflow you are working on.
Manage project tasks with to-do lists.
Teams can easily upload and share files with other team members.
This project tracking software gives you a bird’s eye view of all project tasks and resources.
Nifty offers training options through webinars, documentation, and videos.
Users can create a visual roadmap of milestones, goals, or objectives.
Upload and share files with teams easily.
Organize documents accordingly.

Cons of Nifty

Nifty has limited direct integration with other sales and marketing tools. It heavily relies on Zapier, which can be expensive for large teams.
The calendar UI is not user-friendly.
No stringent refund policy.

Nifty Pricing Plans

Free: This plan is free forever.
Starter: The price is 49 USD per month.
Pro: The price is 99 USD per month.
Business: The price is 149 USD per month.
Unlimited: The price is 499 USD per month.

The above plans are valid for monthly plans. Annual plans offer a 20% discount.

Visit Nifty Project Tracking Software

4. Airtable

Airtable is different from other project tracking software discussed in this post. Airtable is a low-code project management and tracking software for collaborative teams. It allows teams to collaborate on tasks to achieve project goals.

It is a cloud-based collaboration platform founded by Howie Liu, Andrew Ofstad, and Emmett Nicholas.

Airtable is a hybrid spreadsheet with many powerful features to help your team. It can help you accelerate your workload and unlock hidden potentials your team may possess.

Airtable lets you design an application that fits your team’s needs perfectly. You can accelerate your work and transform how your team works at scale. This platform offers everything your team needs to attain project goals and milestones.

Key Features of Airtable

Product roadmaps
Marketing workflows
Team recruitment and onboarding
HR
Sales and finance management
Agile methodologies
Application management
Advertisements management
APIs

Pros of Airtable

Airtable suits freelancers, small businesses, mid-sized businesses, and large enterprises.
It allows access to rich field types such as checkboxes and attachments.
Airtable is flexible and mobile-friendly.
It is inexpensive compared to other project tracking software.
Perfect for freelancers, small, mid-sized, and large enterprises.
Supports web, android, and iOS platforms.
Email help desk available.

Cons of Airtable

Airtable doesn’t let users type sentences in one box, which can be frustrating.
Airtable has poor customer support.
Some features of this software are notably missing and aren’t easy to learn.
Airtable controls the database.
Setup can be a headache.

Airtable Pricing Plans

Free: This plan is free forever.
Team: The price is 20 USD per user per month.
Business: The price is 45 USD per user per month.
Enterprise Scale: Contact customer care for pricing details.

Visit Airtable project tracking software

5. Kantata (formerly Mavenlink)

Mavenlink (now Kantata) is resource management software that helps teams manage resources more efficiently. It allows users to track and manage timelines, budgets, and finances and communicate with clients seamlessly.

Kantata is a software solution that links your team’s expenses to their tasks or work. The accounting feature provides sheets for invoices and expenses.

Unlike other project tracking software on this list, Mavenlink focuses on resource tracking and management rather than on all aspects of project management (like chats).

Key Features of Kantata

Configure resource decisions and management
Access control dashboards
Agile methodologies
Seamless team collaboration
Finance tracking
Workflows
Billing and invoice management
Business-intelligence features
Calendar system
APIs

Pros of Kantata

Focuses on resources and operations management.
Robust reporting and real-time monitoring.
Enables real-time responsiveness.
View changes in demand and supply and react accordingly.
You can enable a laser-focused plan for your company.
Kantata lets you expand your financial control.
Create more workflows to track data.
You can easily connect your existing systems with Kantata.

Cons of Kantata

It is not good for freelancers and small businesses.
You can’t pay month to month and must commit to a year.

Kantata Pricing Plans

Kantata pricing is not available on the site. You must provide complete details about your business to get the pricing details.

Click here to visit Kantala

6. Scoro

Scoro is award-winning project and task management software that helps teams work more efficiently. It is a cloud-based work management solution for project management, marketing, and sales automation.

What does Scoro do?

Scoro helps busy teams with a comprehensive project management interface. It integrates with most accounting software and is a platform for storing, managing, and automating professional services.

This tool enables teams to track and manage work seamlessly from one dashboard. With Scoro, you can eliminate many tools in your arsenal. This software can track sales, task progress, and team productivity.

This software focuses on helping teams save money by saving time on working projects. You can track your finances as well with Scoro’s work solution.

Key Features of Scoro

Time tracking
Task tracking and management
Team tracking and collaboration
Team scheduling
Online payment management

Pros of Scoro

With Scoro, project managers can easily track projects and plan and schedule tasks.
You can track and manage your project finances.
Track meetings and time spent on projects and tasks/
Scoro offers a robust CRM suite for teams.
You get real-time dashboards.
Seamless client and team tracking.
This project tracking software allows you to customize your dashboard, including activity tags, statuses, templates, etc.

Cons of Scoro

It is very expensive compared to other project tracking tools out there.
Risk management/tracking isn’t available to Scoro users.
There is no free forever plan.

Scoro Pricing Plans

Scoro has four pricing plans:

Essential: The price is 28 USD per user per month.
Standard: The price is 42 USD per user per month.
Pro: The price is 71 USD per user per month.
Ultimate: Contact customer care for pricing details.

Visit Scoro project tracking software

7. Paymo

Paymo is a full-featured online project management software that allows teams to track and manage projects easily. This software offers various project management features, such as resource planning, task time tracking, Gantt charts, Kanban boards, and more.

This is a work and project management solution for businesses. It supports remote work by offering project planning, time tracking, collaboration, and budget features.

Paymo offers cutting-edge technology to help teams succeed.

Key Features of Paymo

Task management (and assigning)
Gantt charts
Agile methodologies
Assignment management and tracking
Scheduling
Resources management
Collaboration
Seamless integration with sales and marketing software
API integrations
Alerts and notifications
Mobile access

Pros of Paymo

Paymo allows seamless project tracking features like resource tracking.
You can create, assign, and manage project tasks easily.
Efficient time tracking features for team managers.
Paymo offers a feature to measure employee performance.
Track employee leave days.
Track work time and measure budgets and profitability.
You can view who’s overbooked or under booked.

Cons of Paymo

No issue/cost tracking for unique projects.
Somewhat expensive.
A few technical errors and buffers are long at times.

Paymo Pricing Plan

Paymo has four pricing plans:

Free: This plan is free forever.
Starter: The price is 9.90 USD per user per month.
Small Office: The price is 15.90 USD per user per month.
Business: The price is 23.9 0USD per user per month.

Visit Paymo project tracking software

8. Chanty

To track project progress, you must communicate efficiently with your team. Chanty is a team collaboration and communication software with powerful features that can improve and grow your team.

It is a cloud-based collaboration platform that helps teams to become more productive through effective communication.

Communication is key to teamwork. To achieve your dreams as a team, you must communicate efficiently.

Is Chanty a project tracking software?

Chanty is not necessarily a project management software but a medium to enhance team communication.

It focuses on helping teams increase work efficiency through communication, such as instant messaging and voice/video calls.

Key Features of Chanty

Communication tracking
Live chats
Tagging
Task progress tracking and management
File sharing
Task scheduling
User management
Publish and private conversations
Project history visualization
Quick chats
Seamless workflows
Audio calls
Video conferencing

Pros of Chanty

You can see your progress through effective communication.
It is a great tool for freelancers and small businesses.
You can easily view project tasks in rows and columns, which helps with project tracking.
Track meetings seamlessly. You can make audio and video calls without switching between tools.

Cons of Chanty

No team tracking.
No budget management and tracking.
You can’t track issues and bugs.
It is not suitable for huge brands with many large projects.

Chanty Pricing Plans

Free: This plan is free forever.
Business: The price is 3 USD per month.

Visit Chanty here!

What’s the Difference Between Project Management and Project Tracking?

Project management is the application of processes, knowledge, systems, and experience to achieve a specific project goal or project objective.

In project management, you initiate a project, develop it, execute it, monitor progress, and close it.

And that brings us to project tracking.

What is project tracking, and how do project managers track projects?

Project tracking is the process of monitoring the progress and processes of a project.

Project managers track project progress using performance reports, including project status and progress reports. The reports can be prepared manually or exported from the project tracking software you use to manage your project.

What is the difference between project management and project tracking?

Project tracking is part of project management, which has five phases: initiating, planning, executing, monitoring and controlling, and closing. Project tracking belongs to the monitoring and controlling phase of the project.

Comparison Table

The following table shows the comparison among all project tracking software discussed in this post:

Feature	monday.com	nTask Manager	Nifty	Airtable	Kantata	Scoro	Paymo	Chanty
Best For	Teams of all sizes, cross-industry	Small to medium teams, task-focused	Project management and collaboration	Individuals, teams, database needs	Professional services teams	Modern, easy-to-use	SMEs, freelancers, agencies	Team communication & collaboration
Task Management	Yes	Yes	Yes	Yes	Yes	Yes	Yes	No
Project Tracking	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Limited
Time Tracking	Yes	Yes	Yes	No	Yes	Yes	Yes	No
Budgeting/Financials	Yes	No	Limited	No	Yes	Yes	Yes	No
Collaboration Tools	Yes (in-built chat, shared boards)	Yes (basic)	Yes (team chat, files)	Yes (collaborative databases)	Yes (team collaboration tools)	Yes	Yes	Yes (chat & team messaging)
Integrations	Extensive (Slack, Zoom, Dropbox, etc.)	Limited	Yes (Slack, GitHub, etc.)	Yes (Google Workspace, Slack, etc.)	Yes (QuickBooks, Slack, Salesforce)	Yes (Xero, QuickBooks, Google apps)	Yes (Zapier, QuickBooks, Slack)	Yes (Trello, Asana, GitHub)
Customizable Workflows	Yes	Yes	Yes	Yes	Yes	Yes	Yes	No
Mobile App	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Automation	Yes	No	Yes	Yes	Yes	Yes	Yes	No
Reporting/Analytics	Yes	Yes (limited)	Yes	Yes	Yes	Yes (advanced, real-time)	Yes	No
Pricing (Starting)	$10/user/month	Free, then $3/month	$5/user/month	Free, then $10/user/month	Custom pricing (depends on users)	$26/user/month	Free, then $5.95/user/month	Free, then $3/user/month
Free Plan	Yes	Yes	Yes	Yes	No	No	Yes	Yes
User Interface (UI)	Visual, customizable boards	Simple, task-centric	Modern, easy to use	Visual databases	Professional, complex, polished	Business-oriented	Clean, intuitive	Simple, team-oriented

What is the Most Popular Software for Project Management?

Many project tracking software are available today, but a few stand out. This depends on the projects you’re running and your business model.

Some of the most popular software used for project management are:

monday.com
nTaskManager
Scoro

These project tracking software are effective in helping teams keep track of progress when handling projects.

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