IWCS 2026 Exhibitor Application

Terms

1. IWCS: The word “IWCS” means the IWCS, Inc., acting through its Officers, Committees, Agents, or Employees acting for it in the management of the Exhibits.

2. Registration: Registration is required for access to the exhibit area.

3. Exhibition Date, Hours and Location: The 2026 IWCS Cable & Connectivity Industry Forum is scheduled to take place at the Gaylord Palms in Orlando, Florida, USA November 1-4, 2026. The Supplier Exhibition Booths will be open during specified hours throughout the Forum. Hours will be posted in the 2026 Event Program.

4. Permissible Displays: The IWCS, Inc. reserves the right to determine which forms and products are appropriate in its judgment for inclusion in the exhibition and to refuse, cancel or restrict any applicant from displaying products which the IWCS considers undesirable for any reason. All materials used by the Exhibitor or Sponsor including, but not limited to, music and printed materials must be properly licensed. IWCS is not responsible for any legal commitments or fees for intellectual property used by the Exhibitor. Exhibitors and Sponsors are also reminded that the use of false or misleading claims in their sales literature or advertisements is prohibited by the Federal Trade Commission (FTC). The Exhibition is open only to IWCS registrants.

5. Assignment of Space: Supplier Exhibition positions will be made on the basis of the application options selection. In the event the options and positions have been assigned, the IWCS will make assignments on a first come, first serve basis. IWCS reserves the right to move exhibition booth locations by notifying the exhibitor prior to the event. Without any premium position options being selected, the Exhibitor or Sponsor will be positioned alphabetically.

6. Fee, Deposits and Refunds for Supplier Exhibition: All payments for IWCS Sponsorship or the Supplier Exhibition™ must be received by IWCS NET30 from the date of invoice. Payment for Supplier Exhibition reservations made within 6 weeks of the Forum is due within 5 business days of reservation (credit card payment is encouraged for this situation). For the 2026 IWCS Cable & Connectivity Industry Forum, the 6 week deadline is Monday, September 21, 2026. IWCS reserves the right to terminate booth reservations for overdue invoices. IWCS shall have the right to charge interest on overdue balances at the rate of One and One-Half (1 ½%) per-cent per month. In such circumstance, the “Bill To” party shall also be required to pay all costs of collection including, without limitation, attorney’s fees. If space is cancelled before June 8, 2026 a full refund of monies paid will be provided (less a 4% transaction fee). If Supplier Exhibition space is cancelled after June 8, 2026, no refunds will be given. In such circumstances, IWCS will apply any monies paid toward the following year’s Supplier Exhibition fees (less a 10% transaction fee).

7. Subletting of Space: No Exhibitor shall without written consent of the IWCS, assign, sublet, or apportion any space assigned hereunder, or show in such space any articles or documents other than for those items manufactured or sold by the Exhibitor or Sponsor without obtaining the written consent of the IWCS. The Exhibitor or Sponsor shall not promote items other than those manufactured or sold by it in the regular course of business and shall not place any name signs or references on any items loaned it for demonstration purposes unless the Exhibitor or Sponsor of such items is also an Exhibitor or Sponsor at the conference.

8. Liability/Indemnification: Neither the IWCS nor any of its officers, agents or employees, shall be held liable for any damage, loss, harm or injury to the person or property of the Exhibitor or Sponsor or any of its officers, agents or employees, resulting from strike, riot, smoke, fire, theft, water, accident, acts of God or any other cause beyond their control. The Exhibitor shall indemnify, defend and hold harmless the IWCS and any of their officers, agents or employees, from any and all claims, demands, suits, liability, damages, losses (including death), costs, attorney's fees and expenses of whatever kind or nature, which might result from or arise out of any action or failure to act on part of the Exhibitor, any of its officers, agents or employees.

9. Force Majeure: In the event the Convention Center or any part of the Sup-plier Exhibition and Event area is made unavailable for the Exhibitor’s and Sponsor’s use for any period of time as a result of lost service provider capability due to fire, flood, tempest or any other such cause or as a result of governmental intervention, malicious damage, acts of war, restrictions due to communicable disease control, strike, lock-out, labor dispute, riot or any other cause or agency over which the IWCS has no control, or should IWCS decide that because of any such clause it is necessary to cancel or postpone the conference, or reduce the exhibit time, IWCS shall have no liability to or responsibility to reimburse the Exhibitor or Sponsor with respect to any damage or loss directly or indirectly arising as a result thereof.

10. Compliance: The Exhibitor or Sponsoring company, referred to as the “Attendee”, agrees to comply with all relevant commerce, decency and privacy laws of the United States and international conventions. The Attendee agrees to comply with all of the rules and regulations as set forth in the contract, as well as any subsequent amendments to this contract. The Attendee acknowledges that travel and attendance at in-person events involves the risk of contracting communicable diseases and agrees to waive and hold IWCS harmless, and to indemnify IWCS from and against any liability and expenses arising from the contraction of communicable disease by anyone attending and entering an IWCS event space at the request of the Attendee. The Attendee will require all of its representatives to comply with Safety Protocols announced by IWCS, the facility or local governmental agencies.

11. Implied Agreement: All registered participants on behalf of the Exhibitor or Sponsor is responsible to be aware of these terms and accepts them. By completing the registration and application on behalf of another individual, the Exhibitor or Sponsor is warranting that all individuals associated with the Exhibitor accept these terms.

12. Disruptive and Unethical Practices: The IWCS reserves the right to remove any Exhibitor, Sponsor or participating individuals from the event if IWCS, in its sole discretion, determines that its behavior creates a disruption or hinders the event or the enjoyment of the event con-tent by other participants. Further, IWCS reserves the right to deny participation to anyone who engages in or is reputed to engage in non-compliant business practices.

13. Anti-Harassment and Tolerance: IWCS is dedicated to providing a harassment-free and tolerant event experience for everyone. IWCS will not allow any harassment or intolerant behavior during the event and will take all actions to prevent and report such activity to the appropriate enforcement authorities. IWCS reserves the right to deny participation to anyone who engages in or is reputed to engage in any unethical, improper, immoral, illegal or objectionable behavior.

14. Photography: An Exhibitor or Sponsor is prohibited from photographing or record video of another Exhibitor’s or Sponsor’s product unless such photography or videography is approved in writing by the other Exhibitor, Sponsor or IWCS. IWCS has the right to obtain photographic or video archives to memorialize the Industry Forum event and use these in marketing and promotional materials.

Submission of an IWCS Sponsor or Exhibitor application form indicates acceptance of these terms.

Main contact to receive Supplier Exhibition information

Primary Contact Name * First Last

Primary Contact Phone Number *

Primary Contact Email *

Secondary Contact Information (optional)

Secondary Contact Name First Last

Secondary Contact Phone Number

Secondary Contact Email

Important Note

PLEASE NOTIFY IWCS IMMEDIATELY IF EITHER CONTACT CHANGES (e-mail address; phone number). Otherwise, you may not receive important information.

Billing information

Billing Contact Name First Last

Billing Phone Number

Billing Email

Exhibitor Options

Paid Supplier Exhibition contracts entitle the exhibitor to one complimentary "full-access" registration, which includes all executive & technical sessions, plenary session, welcome reception, and Supplier Exhibition. Plus, three additional booth staff (access to Supplier Exhibition only) per 10x10 booth. Please review the terms listed above in their entirety.

Booth Reservation

Please review the 2026 Floor Plan at https://iwcs.org/2026-floor-plan and indicate your preferred booth from the following available options. If an option cannot be selected, that means it has already been reserved. Before proceeding, be sure the dropdown reflects your preferred booth number. If you submit the application without specifying a booth number, your preferred location may not be available.

Booth Examples. See additional photos at https://iwcs.org/exhibit.

Supplier Spotlight Presentations

Exhibitors are able to host a complimentary 15-minute Supplier Spotlight Presentation at the IWCS Forum. The presentation can focus on new products OR more broad information (examples: Product Demonstrations, Company Announcement, Overview of Supplier Capabilities). Exhibitors may also choose to upgrade to a 1-hour Supplier Spotlight Webinar, which is conducted outside of the event. A limited number of presentations are available and will be awarded on a first-come, first-serve basis.

Supplier Spotlight Webinar

Exhibitors may also choose to add-on a Supplier Spotlight Webinar, which is conducted outside of the event. Supplier Spotlight Webinars are organized and advertised by IWCS. During the 1-hour webinar, IWCS will briefly introduce your company and then representatives from your company will present your products or topics to the audience.

Payment Details

Payment must be submitted in US Dollars.

Fees Due

View the total amount of your selections indicated in the "Total" window to the right and enter that amount here. You may need to scroll up or down to view the total.

Total Fees Due:

Insert the total cost shown in your "total" cost list

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