Changing Your Privacy Preference
From your iOS device
Applies to Employees
- Home
- privacy
privacy
Get Started
Your Personal Profile
-
You can turn your privacy settings on or off from the When I Work Staff Scheduling app or a computer. When privacy is turned off, your coworkers can view your contact information from the Coworkers tab on the web app and mobile apps. When privacy is turned on, your coworkers...
-
Change Your Privacy Preference
Each user can turn their privacy settings on or off from a computer or iOS device. When privacy is turned off, your fellow coworkers can view your contact information from the Coworkers tab on the web app and mobile apps. When privacy is turned on, your coworkers can only see your name and picture. Your employer has the option to enable privacy for all users. If your employer has done so, you cannot change your personal privacy setting. If you are a supervisor, manager, or admin, enabling the privacy setting hides your phone number and email address. Users can still...From your Computer
Applies to Admins, Employees, Managers, Supervisors
-
Updating Your Profile Settings
Your personal profile in When I Work allows you to change your password, set a profile image, set your personal information, and configure your preferences. Profile & Settings Once in the Profile & Settings, you will be able to edit your details: Callout Field/button Description a Change Password Use this to reset your password b First/Last Name Change your first and last name c Email Address/Mobile Number Update your contact information d Do not disturb hours Turn off SMS notifications during specific periods of time* e Timezone Set the timezone to your local if you work in one different from...From your Computer, iOS device, Android device
Applies to Admins, Employees, Managers, Supervisors
Account Settings
General Settings
-
Enabling Privacy for All Employees
If you want to prevent users with employee level access from viewing all other users with employee level access, you can enable global user privacy in the General Settings. This will prevent users from seeing the Coworkers tab, the full schedule, and limit shift coverage options like swaps and drops. You must have admin or manager level access to enable global user privacy. The global user privacy setting overrides the privacy setting that is available to individual employees. The global user privacy setting is available in the web app from a computer only. However, the setting affects the web app...
FAQs & Reference
References
-
Security Reference Guide
When I Work strives to comply with industry standard best practices that ensure your data stays private and secure. Use the following article as a guide to learn more about the security measures that When I Work has implemented for the web app and mobile apps. Check out our Trust Center to dive deeper into the measures When I Work has taken to build a secure platform. When I Work uses token-based authentication for the web app and mobile apps. Token-based authentication is a secure verification method that enables users to log in once to the When I Work app and...From your Computer, iOS device, Android device