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Working With Schedules and Job Sites
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Exporting Schedules
Exporting schedules allows you to download a spreadsheet with your schedule information. Export schedules if you’d like to keep a record of them outside of When I Work. Schedule exports can be customized to fit your needs. Check out Can I Export My Data? for more information on exporting other data from When I Work. The schedule export is split into two tabs. The first tab contains a list view of the schedule within the specified date range. The second tab contains your user’s total scheduled hours and wages. Exporting the schedule is available in the Day or Week view...From your Computer
Applies to Admins, Managers, Supervisors
Scheduling
Printing and Exporting
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Can I Export My Data?
It is your responsibility to maintain appropriate alternate backups of your When I Work data. When I Work makes it easy to export your data by offering the following exports. Use the following instructions to export the data you need from your When I Work account: Users Job Sites Pay Period Hours Schedules Shift requests Shift templates Timesheets Time off requests AbsencesFrom your Computer
Applies to Admins, Managers, Supervisors
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Exporting Absences
Exporting absences allows you to download a spreadsheet containing reported absence information. Check out Can I Export My Data? for more information on exporting other data from When I Work. As an Admin or Manager user, you can export any absence reported within the account As a Supervisor, you can only export absences for users assigned to the Schedules you manage As an Employee, you can only export your own absences As an Admin or Manager, you have access to the Reports section of the account. Head to User Access Privileges for more information on user roles. Click on the Reports button...From your Computer
Applies to Admins, Employees, Managers, Supervisors
Time Clock & Attendance
Printing and Exporting
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Exporting Timesheets
Exporting timesheets allows you to download a spreadsheet containing timesheet information. You can export timesheets for a pay period, or for a custom date range outside of your pay periods. Timesheet exports contain raw time entries and totals. Check out Can I Export My Data? for more information on exporting other data...From your Computer
Applies to Admins, Managers, Supervisors
Reporting
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Exporting Absences
Exporting absences allows you to download a spreadsheet containing reported absence information. Check out Can I Export My Data? for more information on exporting other data from When I Work. As an Admin or Manager user, you can export any absence reported within the account As a Supervisor, you can only export absences for users assigned to the Schedules you manage As an Employee, you can only export your own absences As an Admin or Manager, you have access to the Reports section of the account. Head to User Access Privileges for more information on user roles. Click on the Reports button...From your Computer
Applies to Admins, Employees, Managers, Supervisors
Reporting
Working with Reports
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Reporting Reference
The Reporting page provides a centralized location for all of the reports and exports available in your When I Work account. The Reports page is organized into two tabs: Exports and Custom Reports. The Exports tab includes reports that are generated automatically on a recurring basis and standard exports. Click next to the report you want to view. Automated reports open a drop down to select from historical reports where non-automated reports download automatically. Export Name Description Absences View all the reported absences by staff at your workplace. Archived Users View all of the data that When I Work stores...