Reporting Yourself Absent
From your Computer, Android device, iOS device
Applies to Admins, Employees, Managers, Supervisors
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Scheduling
Absences
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Absence tracking allows you to report when you cannot work an assigned shift that takes place within the next 24 hours. When you report an absence, the shift is removed from your schedule and management is notified. This article walks through self-reporting absences. Users with admin, manager, and supervisor level access can report absences on behalf of a user. See Submitting Absences for a User for more information. You can report an absence if: The setting is enabled for your workplace by your employer. The shift has been published. The shift’s start time must be within the next 24 hours...
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Submitting Absences on Behalf of Users
This article goes over how to submit absences on behalf of users. If enabled, users can also submit their own absences to management. See Reporting Yourself Absent for more information. You can report absences for users from a computer or from the Android and iOS applications. In order to submit an absence on behalf of another user: You must have Admin, Manager, or Supervisor access privileges. The shift must be published on the scheduler. The shift’s start time must be within the next 24 hours or have already passed. Absence tracking can be used alongside the shift coverage options in the...From your Computer, iOS device, Android device
Applies to Admins, Managers, Supervisors
Scheduling
Processing User Requests
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Processing Absences
Processing absences allows you to review the absence or find coverage for the shift. You can also process absences from your Computer or iOS device. Absence tracking can be used alongside the shift coverage options in the Scheduling settings. Note: When the start time of a shift has already passed, the absence can be reported, but the shift coverage options “Get the shift covered” will no longer appear. From the When I Work Scheduling app, tap More at the bottom. Tap Absences. Tap the Absence you want to review or find a replacement for. (Optional) Tap Get Shift Covered (A)....From your Android device
Applies to Admins, Managers, Supervisors
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Processing Absences
Processing absences allows you to review the absence or find coverage for the shift. You can also process absences from a Computer or Android device. Absence tracking can be used alongside the shift coverage options in the Scheduling settings. Note: When the start time of a shift has already passed, the absence can be reported, but the shift coverage options “Get the shift covered” will no longer appear. From the When I Work Staff Scheduling app, tap More at the bottom. Tap Absences. Tap the Absence you want to review or find a replacement for. (Optional) Tap Get Shift Covered...From your iOS device
Applies to Admins, Managers, Supervisors
Scheduling
Time Off and Shift Requests
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Reporting Yourself Absent
Absence tracking allows you to report when you cannot work an assigned shift that takes place within the next 24 hours. When you report an absence, the shift is removed from your schedule and management is notified. This article walks through self-reporting absences. Users with admin, manager, and supervisor level access can report absences on behalf of a user. See Submitting Absences for a User for more information. You can report an absence if: The setting is enabled for your workplace by your employer. The shift has been published. The shift’s start time must be within the next 24 hours...From your Computer, Android device, iOS device
Applies to Admins, Employees, Managers, Supervisors
Scheduling
Printing and Exporting
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Exporting Absences
Exporting absences allows you to download a spreadsheet containing reported absence information. Check out Can I Export My Data? for more information on exporting other data from When I Work. As an Admin or Manager user, you can export any absence reported within the account As a Supervisor, you can only export absences for users assigned to the Schedules you manage As an Employee, you can only export your own absences As an Admin or Manager, you have access to the Reports section of the account. Head to User Access Privileges for more information on user roles. Click on the Reports button...From your Computer
Applies to Admins, Employees, Managers, Supervisors
Reporting
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Exporting Absences
Exporting absences allows you to download a spreadsheet containing reported absence information. Check out Can I Export My Data? for more information on exporting other data from When I Work. As an Admin or Manager user, you can export any absence reported within the account As a Supervisor, you can only export absences for users assigned to the Schedules you manage As an Employee, you can only export your own absences As an Admin or Manager, you have access to the Reports section of the account. Head to User Access Privileges for more information on user roles. Click on the Reports button...From your Computer
Applies to Admins, Employees, Managers, Supervisors