Come learn how to effectively claim and promote your scholarly work online, enhancing your visibility and impact. This will allow you to include a web address of your works in your residency application. We will address the changes the AAMC has made to the “scholarly works” portion of 2027 ERAS.  Students applying to Emergency Medicine and OBGYN using ResidencyCAS are also encouraged to attend. FAQs will be addressed with time for your own questions. 

Click View Details on the event above to register.

You will use ERAS (Electronic Residency Application Service) to apply to residency as a 4th year medical student.

If you are applying to Emergency Medicine or OB/GYN, you will use ResidencyCAS (Residency Centralized Application Service).

Worksheets for ERAS and ResidencyCAS are updated each year. 

"Publications" is now "Scholarly Works"

For 2027 applicants, the Publications section has been renamed to the Scholarly Works section. It has been redesigned for clarity and consistency of reporting, and meaningful reflection to support your personal narrative. The goal is not simply quantity of entries.

Types of Scholarly Works

These are the publication types in ERAS. An example of each type has been included.

• Journal Article (peer-reviewed)
  • A typical peer-reviewed journal article
  • Choose the publication status: Submitted, Provisionally Accepted, Accepted, In Press, Published
• Book Chapter (peer-reviewed)
  • A chapter of a book, peer-reviewed by the book editor(s)
• Journal Abstract (peer-reviewed)
  • For example, an abstract that went through peer-review before presentation and is published online, often as a supplementary issue
• Oral Presentation
  • Presentations at conferences
• Poster Presentation
  • A typical poster presented at a conference

Reduction of duplicate entries

It is very common to present the same materials at more than one venue. When you enter an oral/poster presentation, you can add all of the events that particular presentation was given. This will give one entry for Poster A, and the events it was presented at will be listed below it.

"Most Meaningful" designation

You can mark up to 3 individual works as "Most Meaningful," designating it is most important to you and you want to emphasize them to residency programs. These works will display the tag for "Most Meaningful" under the citation and be denoted with a star.

Group entries in Scholarly Collections

Create a "Scholarly Collection" for a research project that resulted in more than one scholarly item (e.g. a poster and a manuscript). Grouping related projects will make it easier for programs to understand your work in a more meaningful way.

Feel free to email the Ruth Lilly Medical Library (MedLRef@iu.edu) if you are unsure of how to categorize your works.

These are the publication types in ResidencyCAS. Below are some helpful information about each type.

• Published peer-reviewed journal articles/abstracts
  • A typical journal article
• Submitted or accepted peer-reviewed journal articles/abstracts
  • A typical journal article not yet published
  • Choose the publication status: Submitted or Accepted
• Book chapters
  • A chapter of a book
• Other published works
  •  Online Publication 
    • Ex: Proceedings of IMPRS 
    • An abstract that went through peer-review before presentation and is published online, often as a supplementary issue
  •  Scientific Monograph
    •  A book, thesis, or dissertation published by your university press
  • Anything not covered above
• Presentations
  • A  poster presented at a conference
  • An oral presentation at a conference

Feel free to email the Ruth Lilly Medical Library (MedLRef@iu.edu) if you are unsure of how to categorize your works.

In ERAS, each publication type has a field for a URL. If you do not have a URL for some of your works, consider uploading a PDF of your poster or conference slides to our institutional repository, IU Indianapolis ScholarWorks.

Your upload will be approved by a librarian. Upon approval, a permanent link will be created for your works that you can use in ERAS, your CV, your ORCID profile, and it will appear in your Google Scholar profile. See the "Upload to IU Indy ScholarWorks" tab on the left side of this page to learn more.

Since the URL field is optional for posters and other publication types, many applicants may skip it. This could be an opportunity to help you stand out!

Answers are provided by the Scholarly Communications librarian, Hannah Craven. They are her expert opinions and there is not necessarily a write or wrong answer for every question.

Q: My paper is published "ePub ahead of print" and doesn't have issue/volume/page numbers. What should I do?
A: Still enter this as "Peer-Reviewed Journal Articles/Abstracts". Issue, volume, and page numbers are no longer required fields for ERAS. Select "Published" as publication status.

Q: I wasn’t the one who presented this at the conference. Can I still add it to ERAS?
A: Yes! If you are listed as a co-author it is CV-worthy and ERAS worthy.

Q: Can I add a publication that hasn’t been published yet?
A: Yes, enter it as normal and select the appropriate publication status: Submitted or Accepted/In Press. 

Q: Can I add a conference presentation that hasn’t been presented yet?
A: The "Poster Presentation" and "Oral Presentation" categories do not have a field for publication status, so no. Only add it if it has been officially accepted, and include the future date of the day it will be presented. 

Q: Can I add works in progress (not yet submitted)?
A: Not in the publication section. For projects still in the writing phase, you can put the citation for the project as a bullet point under the research description in the experiences section. This lets reviewers know something is on the way!

Q: If you got presentation/poster and a publication out of 1 project, should you list it multiple times in ERAS i.e. under each category?
A: Yes, they are distinct pieces of work. Typically, a poster/presentation is preliminary results and the published paper is the final product. You can create a "Scholarly Collection" to group these works together, making it easier for reviewers to see the progression of the project outputs. 

Q: If one project is presented at multiple conferences do you make a separate citation for each conference?
A: No, you can now enter the poster once, and then enter more than one conference where you presented. (Note that abstracts in conference booklets do not count as publications. Whenever possible, take the next step by developing your poster into a manuscript for submission, as publications carry greater weight.)

Q: Can I include a video I created that is available on YouTube?
A: If this is a video of a conference presentation, then put it under "Oral Presentation." Otherwise, you could refer to the video for the project as a bullet point under the research description in the experiences section. 

Q: I presented at a virtual conference but the location is a required field in ERAS. What do I do?
A: At the end of the conference name, you can put [virtual] at the end in brackets. Since location is required you can put where the association holding the conference is based.
E.g. Event/Meeting: American Medical Women's Association Annual Meeting [virtual]; Country: United States of America; State: Pennsylvania; City: Philadelphia

Q: If I was acknowledged in a work, can I list it as a publication?
A: Not in ERAS. Traditionally, a CV will have a section for acknowledgments, but not ERAS.

Still have questions? Email MedLRef@iu.edu