Aiming for the middle of April to do some finalization of Team Leader applications.

Poll for next meeting - https://www.when2meet.com/?6790902-quYXX
Since I cannot for the life of me figure out how to make a poll I'm linking to a separate site for that. If anyone can direct me on how to embed a poll, that works too.

As much as I prefer that we stay in Metro Vancouver, I recognize that most of y'all are at SFU. For location, could someone come up with that? I'm not too familiar with anything east of Commercial.

Agenda Items

Check back for updates! - Please update with your name/topic + what you want to talk about in brief

Date of Hackseq

• Any update for conferences, possible date etc.

Team Leader application updates

Admin things

• Next meeting (date + location)
• priorities for next meeting

Minutes

Event Date

• Picked 12th-14th for now
• Will Hsaio - will get back for next year (2019)
  • if interested in that conference, come to hackseq

Team Lead Apps

• have specialized and generic email templates for team leader email apps
• targets for applications - grad students, post docs
  • put up a slide at SFU monthly omics
  • VanBUG - ask to put in (ask Jasleen)
• Application deadline end of May, can add more projects later after participant apps open possibly
• advertise openings at VanBUG on May 10th

Art & Media

• ideas for what needs/wants to be changed
• what styles - retro 1990's windows 95
• email signature graphic - logo for email (Artem)
• scientifically accuracy to art
• post art/scientific images from the 90s post to hackseq18 Art & Media #9

Misc

• extra rooms to book (Sasha)
  • Auditorium (Sun, possibly sell time for sponsors)
  • classroom (possibly for workshops)
• childcare (Kristen)
  • should offer, check how it was done last time?
  • UBC childcare contact for info
• Workshops (e.g. GitHub)
  • writing workshop
• Ecoscope email
  • covering venue
  • nothing on money yet, email after Team Apps open
• max number of people (75+ we need custodial staff)

Sponsor

• Emailing sponsors from last year
  • email them personalized if they've given money before
• Sponsorship packages
  • come up with more incentives (e.g. they can run their own bioinformatics team)
  • should we lower?
  • sponsor food? (e.g. Starbucks, Chipotle)
  • sponsorship spreadsheet (on private repo) - Justin will post

##Next meeting

• Date/Time - Prior to the 18th
• Location - TBA - probably at BCCRC