Minutes

Hi there! this is a mess and will be fixed by the end of tomorrow. Cheers! ~J

Swag

• shirts ready wednesday
• stickers before thursday
• Artem to get back with prices

TLs

• added to slack
• add everyone to general, then have TLs respin

Email reminder

• git stuff
• what to tell participants
• requirements for writing
• TL slack

Participants

• everyone who wanted to go and RSVP'd
• approx. 81 yes RSVPs

contents for email to send:

• reminder of time
• schedule
• note BYOM (bring your own mugs)
• Haiku

Github

• some TLs wanted us to set up Githubs
• Artem to set up

computational resources

• every team will have one account (8 total)
• accounts should be ready by tomorrow
• Brendan to support - has a support channel on Slack
• servers split by estimations of who will use the most
• TLs need to put data etc online beforehand - so teams can download stuff before arriving
• TLs to teach group how to use server
• ask teams to keep to 150G (?)
• wifi will be set up

Social

• Mahoney's on Saturday 5:30
• order apps and pitchers (?)
• Sasha to check price of tickets vs. pitchers

Food

• Subway - Kristen
• chipotle - Baraa
• Calhoon's - Sasha
• Coffee: Starbucks - Justin
• Snacks - Jenny, Sasha (will organize when to go) - go for less carbs, juice
• Sasha - will send out information and numbers to make orders

Sponsors

• mentors being sent - email to TLs will be told what to expect, give a quick shpeel
• Artem - add Rladies, GSC, Orca logos to website

Writing workshop

• Jenny and Baraa
• will email TLs that this is the requirements
• add to announcements - next week hash out
• each day had suggested focus
• introduction (readme.md), document methods/pipeline, abstract
• run workshop ~ 3pm, table somewhere

Misc

• Artem to take care of stationary - scratch paper, flipchart, pens
• Jenny to bring laptop for projector
• Emre to send email to Maxwell
• prof from MSF - someone to guide them
• how to encourage people to host a team next year

Meeting Next week

• Jenny to start a list of things we need to talk about next week
• plan on how to recruit people
• After VanBUG - 6pm onwards