Hi all, short turn around time this round. Please vote and add to agenda as needed!

To Do:

• vote for meeting time here (if you cannot attend period, please click the "cannot attend" button in the bottom right) - Complete by Thursday Aug 16th

Agenda

• have someone take notes
• talk about regularly scheduled meetings
• participant applications
• Rob Gilmore idea of using ZenHub

Minutes

Wifi update

• Emre emailed UBC IT about wifi. The person who is dealing with this is on vacation, so they will get back in a couple of weeks.

Participant Applications

• So far, 21 applications
• Mostly well distributed
• Advertising
  • Alex will email Stat at SFU
  • Baraa will email Math at SFU
  • Baraa will email prostate centre
  • Sasha will email GRASPODS
  • Alex will email previous team leaders
  • Emre will email SFU undergrad clubs
  • Noushin will email postdoc association
  • If he didnt, can Artem email ECOSCOPE about advertising
  • Emre will email Bruno about finalizing details for GitHub workshop
  • Baraa will email Will, responsible for VanBug mail list, to send advertisement
• Committee for assigning people to teams when applications end
  • 3-4 people
• Looking for the first deadline for applications to be around Sept 14, and final deadline around Sept 28.
• Looking for around 75-90 applicants

Logistics

• Sasha will start looking for sponsors for food
• Sasha will try to get the gallery for the social

Website

• If possible, can Artem make the sign up link more visible on the main hackseq page
  • Make it obvious that sign ups are now happening, with a link
• Venus made a comment about changing Michael Smith Foundation for Health Research’s logo to the logo attached to the email Venus received. Venus, can you coordinate with Artem?

Zenhub

• If Rob would like to use it, he can, but the other teams should use GitHub.

Sponsors

• We lost Google :(

Computing resources

• Emre will talk with Artem about how many hours we should request from sponsors
• Emre will figure out whether we’re also getting Orca -- talk to Shaun

Everyone please vote here for the next meeting
https://doodle.com/poll/tv2vdwu8hrz26cpu