FFC Resource Request

Thank you for your interest in hosting your event at First Free Church!

Please carefully read over the policies below, then please answer each question appropriately to complete your request. If you have any questions, please contact us at 636.227.0125.

1. First Free Church reserves the right to approve or deny any and all requests.

2. Submitting this form does not guarantee approval of the request(s), please do not publicize your event until approved confirmation has been given via email.

3. Due to the high amount of resource requests, please allow 2 weeks processing time for us to work out the logistics and details with our facilities and church ministries.

4. To avoid confusion, the event organizer is responsible for making the Resource Request as well as any subsequent changes to the Resource Request. Changes from other event personnel will not be accepted unless sent via the event organizer.

5. If information is neglected and a second form is submitted, its data will supersede the initial form submission.

6. Use of FFC equipment must be authorized through the appropriate department personnel.

7. An adult (18 years or older) must be present at the activity at all times and carry an active cell phone for emergencies.

8. Kitchen supplies (plates, napkins, cutlery, etc.) are for church ministry use only.

9. All events must be out of the building by 10pm unless other arrangements have been made.

10. Setup and cleanup is the responsibility of the ministry and/or event organizer unless other arrangements are made.

11. Church resources may be reserved for on-campus, private events; they may only be reserved for off-campus events for local church ministries.

12. For private events: all payments may be submitted via cash, check, or PayPal. Deposit fees will be refunded via mailed check upon facilities/equipment being left clean and undamaged. Changes in setup or tech needs may incur additional charges.

Event Organizer's Name*

First NameLast Name

Email*

example@example.com

Primary Phone Number*

Area CodePhone Number

Secondary Phone Number

Area CodePhone Number

Are you a regular attender at First Free Church*

Yes, I currently attend First FreeNo, I don't attend, but someone in our group attends.No, I don't attend. Looking for a venue for my event.

Please list the name(s) of those in the group who attend First Free.*

I have read and agree to the terms & conditions listed above.*

I agree

Name of Event*

Event Category*

Have you used our facility in the past?*

Yes, for this event.Yes, for a different event.No

What is the primary Discipleship Ministry for this event?

What is the primary Family Ministry for this event?

What is the primary Operations Ministry for this event?

What is the primary Service Planning Ministry for this event?

Address for Deposit Return

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Is this a one time event or reoccurring event?*

One time eventMulti-day eventOvernight eventReoccurring event

Is the schedule for each day consistent?*

YesNo

Please list the schedule for this event, including dates, setup times, event start and end times, and tear down times.*

Reoccurrence Pattern*

Repeats weeklyRepeats monthlyRepeats annually on the same dateOther

Please list recurring dates:

Are there any dates in the reccurance you will NOT meet?

Day of the week

What week of the month

Event Date*

Date

Start Date*

Date

End Date*

Date

Setup Start Time*

:HourMinutesAM/PM Option

Event Start Time*

:HourMinutesAM/PM Option

Event End Time*

:HourMinutesAM/PM Option

Teardown End Time*

:HourMinutesAM/PM Option

Event Description*

Please give a brief description of your event that will go on the calendar.

Expected Number of People Attending the Event*

If you have a range of numbers, please pick the higher number

Do you know what rooms you would like to use?*

Yes, I know the room(s) I would like to use for my event. I understand that I am not guaranteed the room(s) requested.No, I don't know which room(s), but have a general idea of my needs.

The rooms/location I would like to request for my event are located:*

1st Floor - Main Building*

Room 100/102 (max capacity 50)Room 104/106 (max capacity 50)Room 105/107 (max capacity 60)Room 110, Sr High Room with CafeRoom 140, Kid Connection Activity RoomRoom 170, Fusion Activity RoomKid Connection Classroom(s)

2nd Floor - Main Building*

3rd Floor - Main Building*

Room 110 Set Up

Standard Setup (8 round tables, seat 8/table)Empty RoomRows of Chairs

Room 140 Set Up

Standard Setup (empty room)Round Tables, seat 8 at a tableRows of Chairs

Room 170 Set Up

Empty roomRound Tables, seat 8/tableRows of Chairs

Room 220 Set Up

Empty roomRound Tables, seat 8/tableRows of Chairs

Room 300-304 Set Up

Empty roomRound Tables, seat 8/tableRows of Chairs

Room 311 Set Up

6 round tables, seat 6/table (default set up), 36ctCircle of 16 chairs

Room 312 Set Up

Standard Setup (chairs in a circle)Other

Room 313 Set Up

Standard Setup (8 round tables, seat 6/table)Other

Room 314 Set Up

Standard Setup (round table with chairs)Other

Room 315 Set Up

Standard Setup (8 round tables, seat 6/table)Other

Room 339 Set Up

Standard Setup (circle of 25 chairs)Other

Room 341 Set Up

Standard Setup (round tables w/ chairs)Other

Room 360 Set Up

Rows of Chairs, 36ctCircle of 16 Chairs

Room 370 (Chapel) Set Up

Rows of Chairs, 100ct (default set up)Rows of Chairs, 150ctRows of Chairs, 196ct12 round tables, seat 6/table

Room 372 Set Up

Conference SetupOther

Annex / Office*

Annex Conference RoomMain Office Conference Room

Outside location. I understand that I will need to provide my own seating, except at the North Patio and 110 Patio. (Please note that surrounding buildings may not be open for bathrooms unless requested.)*

Corner PropertyNorth Patio110 Patio

Please let us know what type of room would best meet your needs.*

Please describe your needs:*

Will you need additional tables and chairs?*

YesNo

Please tell us how many additional tables (round or rectangular) and/or chairs you will need.*

Will you need any promotional/communications support?*

YesNo

Please describe your promotional/communications needs.

Are you planning to provide any kind of childcare?*

YesNo

Have your childcare workers gone through our training and background check?*

Yes, our volunteers have completed the church's training and passed the background check.No, our volunteers have not completed training, but would like to discuss the option of childcare with a staff member.We are requesting the services of Kid Connection for help with the childcare. We understand that we will need to speak to a Kid Connection staff member and make sure that our event qualifies for this service. We also understand that there may be an additional charge.

Please list the names of the volunteers that will be in charge of the children.*

Please estimate the number and ages of children in childcare for this event:*

Will you have AV / Technical needs? (microphones, slides, video, etc.)*

YesNo

Please describe your AV/Technical needs.*

AV / Tech assistance needed?*

No, I have a trained volunteer running the AV equipmentTraining - I have a volunteer willing to learn the equipment and take care of my event.I need someone to run the equipment during my event. (Please note: there may be an additional fee associated with this request)

Name of the AV/Tech volunteer *

Other requests not covered in this form?

Comments

Resource Request

Contact Details

Event Details