What is When I Work?
When I Work provides a unified workforce management platform specifically designed for hourly workers and shift-based teams. The platform integrates employee scheduling, time and attendance tracking, and team communication tools into a single mobile-first application that managers and employees can access from any device.
The software enables businesses to create schedules in minutes, track attendance using GPS and geofencing technology, and communicate with teams through built-in messaging features. It offers real-time visibility into staffing levels, labor budgets, and shift coverage while automating administrative tasks like time-off approvals and shift swaps. The platform scales from single locations to multi-site operations and integrates with popular payroll systems to streamline back-office operations.
Features
- Employee Scheduling: Build schedules in minutes with auto-scheduling capabilities and share instantly with teams
- Time Tracking & Attendance: Turn any device into a time clock with GPS and geofencing technology to verify locations
- Team Messaging: Communicate with entire teams through built-in messaging without sharing personal phone numbers
- Multi-Location Management: Oversee multiple sites and departments from a single dashboard with centralized control
- Payroll Integrations: Connect with systems like Rippling, ADP, QuickBooks, and Gusto for automated data sync
Use Cases
- Creating and managing employee schedules for shift-based businesses
- Tracking employee attendance and time using mobile devices
- Communicating with distributed teams across multiple locations
- Managing labor costs through forecasting and budget planning
- Streamlining payroll processes through system integrations
- Handling shift swaps and time-off requests digitally
- Managing franchise operations with centralized scheduling control
- Coordinating staffing for seasonal businesses with fluctuating demand
FAQs
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What industries benefit most from When I Work?
When I Work is trusted across dozens of industries where shift work is essential, including restaurants, retail, healthcare, construction, education, and hospitality. It helps managers organize complex schedules, minimize absenteeism, and provide employees with greater control over their shifts. -
Can I try When I Work for free?
Yes, you can try When I Work free for 14 days with full access to every feature including scheduling, time tracking, and team messaging. No credit card is required, and you can upgrade, downgrade, or cancel at any time. -
How does When I Work pricing compare to other scheduling software?
When I Work offers simple, transparent pricing starting at $2.50 per user per month, with features like time tracking, team messaging, and integrations all included. Unlike many competitors, there are no premium upsells for basic tools, and pricing scales flexibly with team size. -
Can I use When I Work across multiple locations or departments?
Yes, the multi-location employee scheduling plan lets you manage unlimited job sites and departments from one central platform. Each location can manage its own shifts while sharing labor, reporting, and payroll data company-wide. -
Does the free trial include time and attendance software?
Absolutely. You can use the time clock and scheduling features right away during the free trial. Employees can clock in using GPS or geofencing, and attendance data syncs automatically with schedules and labor reports.
Helpful for people in the following professions
When I Work Uptime Monitor
Average Uptime
100%
Average Response Time
188 ms
